September 2021

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Meeting Agenda

CALDBECK PARISH COUNCIL

NOTICE of the Ordinary Meeting of the Parish Council at Caldbeck Parish Hall on:

MONDAY 6 September 2021 commencing at 7.30pm

Following the Government’s easing of COVID restrictions, there is no longer a limit on the numbers of members of the public who can attend the meeting. The Parish Council would ask those attending to continue taking appropriate measures for the benefit of all.

AGENDA

  1. Apologies

To receive apologies for absence.

2.  Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 26 July 2021 as a true record.

3.  Declaration of Interest

  1. Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.
  2. To receive any other declarations by members of interests in respect of items on this agenda.

4.  Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest. 

  1. Report from Mike Johnson, County Councillor. 
  2. Report from Tony Annison, Allerdale Borough Councillor.
  3. Questions or matters of interest raised by residents.

5.  Coronavirus

Update on coronavirus pandemic from County Council and Allerdale Borough Council.

6.  Hesket Lonning Footpath

Update on progress since the last meeting.

7.  Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements. 

8.  Street Lighting 

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall and removal of Hesket Newmarket street lights .

9.  Caldbeck Green

  1. Update on pilot project proposal for increasing biodiversity on Caldbeck Green.
  2. Consideration of Hesket Newmarket pond and management of Stadledykes and land at Howbeck, Hesket Newmarket.
  3. Caldbeck Scout Group offer to assist with tree planting and other activities.

10.  Lake District National Park land disposals

Report on issues arising from the purchase.

  1. Update on Caldbeck car park, notices, arrangements for cash and non cash donations, demarcation of parking spaces.
  2. Arrangements for Hesket Newmarket car park.
  3. The Coach House, Hesket Newmarket.
  4. The Old Map Shop, Caldbeck.
  5. The Beeches, Caldbeck. 
  6. Hesket Bonfire and email from Sue Robson. 
  7. Tree survey on land at Caldbeck and Hesket Newmarket. 
  8. Proposal for Property Working Group.

11.  Car parking in Caldbeck

Update on progress since last meeting.

12.  Speeding Traffic in Hesket Newmarket and Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

13.  Parish Maintenance

  1. Caldbeck Parish Highways priorities, including briefing sent to Mike Johnson emphasising the Parish Council’s role in helping identify priorities.
  2. Midtown blocked gulley.
  3. Historic sign post Hesket Bridge.
  4. Warning signs at Faulds Brow and Wath Brow.
  5. Snowhill damaged sign post.
  6. Upton potholes/resurfacing.
  7. Road from Snowhill towards Uldale – carriage way breaking up.
  8. viii)Himalayan balsam reports and removal activity.
  9. Boxes for storing flood hydrosacks Hesket Newmarket.
  10. Bench repairs and cleaning.
  11. Sign at Blue Gates after car accident 8 August 2021. 

To consider any other urgent matters regarding parish maintenance

14.  Planning applications and decisions

Applications

  1. 7/2021/2233  Land at Town Head (Rowan Nook & Mickle How), Upton, Caldbeck, CA7 8EU Amendment to design to allow revised details for plot 2, condition 2 (plans) on planning permission 7/2013/2250 for 2no. local needs houses.
  2. 7/2021/2244  Wood Hall, Hesket Newmarket, CA7 8JY Roofing over an existing agricultural cattle handling yard.
  3. 7/2021/2223  Old Smithy, Caldbeck, CA7 8EL Refurbishment of the existing tea room/cafe, timber clad two storey side extension and 2no residential flats above.
  4. 7/2021/2182 (Full Planning Application) and 7/2021/2183 (Listed Building Consent)  Howbeck House, Hesket Newmarket, CA7 8JN  Conversion of part of an existing attached barn to provide additional living accommodation (retrospective).
  5. 7/2021/2256  High Greenrigg House, Caldbeck, CA7 8HD Replacement of windows and doors

Decisions notified

  1. T/2021/0103  7 Riverside, Caldbeck, CA7 8DX Fell and remove 1 common ash  No Tree Preservation Order required.
  2. 7/2021/2182 (Full Planning Application) and 7/2021/2183 (Listed Building Consent)  Howbeck House, Hesket Newmarket, Wigton, CA7 8JN  Conversion of part of an existing attached barn to provide additional living accommodation (retrospective)  Permission granted.
  3. 7/2021/2133 (Full Planning Application) and 7/2021/2134 (Listed Building Consent) Askewmire, Caldbeck, CA7 8HB Alterations and lean-to extension  Permission granted.
  4. 7/2021/2155  Bonners Farm, Caldbeck, CA7 8HB  Alterations to elevations following planning approval ref 7/2019/2331. Permission granted.

15.  Community Led Affordable Housing

Update on progress since last meeting.

16. Fair World Shop

To consider report on lease renewal.

17.  Parish Benches

Update on memorial bench provided by Paul Merone.

18.  Building plot at Hesket Newmarket 

To consider a request to ascertain United Utilities change of policy for building over a public sewer.

19.  Training Programme

To agree attendance on Cumbria Association of Local Council’s Autumn training programme.

20.  Appointment of new Parish Clerk and sharing responsibilities

  1. To receive a report on the appointment of a new clerk.
  2. To consider how Parish Council responsibilities might best be shared with Parish Councillors and the clerk. 

21.  Monthly Accounts 2021-22

To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report and note external audit progress. 

Receipts

  1. 8 August 2021 Interest £0.92.

Payments

  1. 3 August 2021 Mark Binney grass cutting  £242.50.
  2. 8 August 2021 Mark Binney Lengthsman’s contract  £606.66.
  3. 26 August 2021 Marmex Products bench  £372.00.
  4. 26 August 2021 Orian Property Services Caldbeck public toilets re-opening set up costs and July cleaning  £735.94.

Bank Balances as at 29 August 2021

  1. Current Account £14,147.81.
  2. Deposit account £108,561.79 including £98,627.80 for Hesket Lonning footpath.

22.  Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary, County Council: various coronavirus updates.
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies August report.

23.  Next Meeting  18 October 2021

       The intention is for the meeting to end by 9:30pm

 

Meeting Minutes

CALDBECK PARISH COUNCIL

Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 6 September 2021 at 7:30pm.

Councillors Present: Tim Cartmell (Chairman), Paul Doherty, Ian Shaw, Mark Telford, Paul Graham, Alison Young Poole, Angela Glendinning, Alan Tyson

Also Present: Mike Johnson, County Councillor and Leader Allerdale Borough Council, Tony Annison, Allerdale Borough Councillor, Toni Bruce, Simon Ruggles, Sara Deans, Charles Deans, Ms Deans, Ms Deans, Jenae Dalton, Gareth Wilding, Simon Smith (Clerk), David McGuffie (new Clerk).

  1. Apologies

John Brown (family reasons) and Norman Atkinson (holidays) sent their apologies which the Parish Council accepted.

2.  Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 26 July 2021 as a true record.

3.  Declaration of Interest

There were no declarations of interest.

4.  Public Participation

Mike Johnson, County Councillor, and Tony Annison, Allerdale Borough Councillor, both agreed that they would contribute to discussions through the meeting rather than provide separate reports.

Given the attendance of eight members of the public, the Chairman brought forward two items: The Beeches, Caldbeck (Item 10e) and The Old Smithy planning application (Item 14c).

a)  The Beeches, Caldbeck

The Chairman explained that Toni Bruce and Simon Ruggles had come to the meeting as owners of The Beeches, to speak about the repositioning of a bench and access from the car park to their property. The Parish Council agreed that the bench was now in a better position. Toni Bruce explained that they wanted to move back their existing garage, so as to create parking spaces within their property, and undertake some landscaping work. They would only utilise the access they have over the car park for their garage. The work would require heavy plant and movement of some 200 tonne of soil. Any damage to the car park would be put right. Paul Doherty considered that the proposal was the safest and most practical option for carrying out the work. In response to questions from Ian Shaw, the owners said that they wanted to undertake the work as soon as possible and were hoping to have the work completed by the end of October. They appreciated that other car park users would need to be able to access the car park without obstruction.The Parish Council agreed to allow the requested access for heavy plant provided car park users were not unnecessarily inconvenienced and any damage was put right.

b)  7/2021/2223  Old Smithy, Caldbeck, CA7 8EL Refurbishment of the existing tea room/cafe, timber clad two storey side extension and two residential flats above. This application was made by the Deans’ family who had come to support it.

The Chairman invited the Deans family to present their planning application and take questions from Parish Councillors. The Parish Council would then consider its response to the planning application which it would submit to the National Park, the planning authority, who would decide on the application. Charles Deans highlighted the key features of the application which would support their vision of a family run commercial business, including accommodation. The Old Smithy would be modernised and extended, made lighter via velux windows on the front elevation and glazed doors to the rear on both ground floor and first floor where they would be under dormers. The design allowed for 12 tables plus other seating areas which gave a firm basis for operating a successful business. Two flats on the upper floor provided accommodation for the family. The minimum size for a flat was 50m² (for one of the daughters) and the second flat for Charles and Sara Deans was a little larger (64m²) to accommodate a lift and provide the minimum clearances for wheelchair usage. Balconies on the first floor also provided emergency access.

Paul Graham asked if the application covered a change in use from commercial to commercial/residential to cover the provision of owners’ accommodation. Charles Deans referred to census records showing The Old Smithy providing accommodation. He accepted the proposed changes resulted in a significantly larger property but this was the minimum size for the two flats given planning regulations and the need for one of them to provide disabled access. 

A number of Parish Councillors considered that the accommodation should be tied to the commercial operations and should not be used as holiday lets, privately rented or sold as separate housing units. The Deans confirmed that the accommodation was for their family use and would accept a planning condition tying the accommodation to the commercial operations.

Concerns were expressed about the use of timber cladding for the extension and whether this was in  keeping with the village. Alison Young Poole asked why stone was not being used. Charles Deans said the design tried to ensure The Old Smithy remained the main building with recycled stone used for the first floor extension. His architect advised that the new extension should provide a sympathetic contrast to the existing building rather than seeking to replicate the design. Hence it was recessed and marginally lower than the main building, built in blockwork and timber cladded which was easier. He would be happy to take advice from the National Park as regards the detail and colour of any cladding or if other materials were considered preferable.

Ian Shaw asked about the 9am to 11pm opening hours set out in the application. Charles Deans said that the Muddy Duck currently closed at 5pm but they would respond to demand and once established would consider evening opening with a bistro menu and liquor licence.

Parish Councillors asked about the proposals for the provision of seven car parking spaces, two of which would be for the owners, and the work required to strengthen the river bank. Charles Deans explained that the ground level would have to be made up to accommodate the parking places and ensure that they did not encroach on the pavement. The parking area would be appropriately screened with hedging. Attention was drawn to the effective use of matting in Dalston car park which prevented grass creep and gave a more natural look.

Whilst the National Park had not yet appointed a case officer, the Deans said they were assured that the National Park would deal with the application in accordance with designated timetables. They expected to make the building weather tight to allow internal work to be carried out during the winter.

During discussions five Parish Councillors supported the application provided the accommodation was tied to the commercial operations and further consideration was given to the appropriateness of the timber cladding. Three Parish Councillors objected to the application because of its scale which more than doubled the floor space or because of the provision of accommodation given its current commercial use. Following further discussion, the Parish Council agreed not to object to the application and would request the National Park to impose a planning condition tying the accommodation to the commercial operation and to consider the appropriateness of timber cladding.

5.  Coronavirus

The Parish Council noted the coronavirus pandemic updates from the County Council and Allerdale Borough Council, including the 54% increase in new cases during August.

6.  Hesket Lonning Footpath

The Clerk reported that he had updated the bullet point summary report, clarifying the options being examined and setting out the work required for preparing a detailed report. He had been in touch with the Hodgsons and Paul Graham and the Clerk expected to meet the Hodgsons shortly. The Clerk would prepare a fuller report before the end of September.

7.  Caldbeck Public Toilets

The Chairman reported that the Parish Council had contracted Val Macfadzean to service the public toilets from 1 September. The Parish Council’s public liability insurance covered the Parish Council in the event of any claim against self employed contractors and discussions were taking place with Val Macfadzean as regards arranging appropriate public liability insurance for herself. The Parish Council recognised that Orian Property Services had been instrumental in getting the facilities reopened in July and had serviced the facilities for two months. 

The Clerk reported he had been in touch with Dave Bryden, Allerdale Borough Council, about the transfer of the public toilets from Allerdale and payment of £9,000 grant. The Clerk also asked if Dave Bryden would arrange for emergency plumbing work as one cubicle in the ladies toilets is out of action.

Alan Tyson has asked John Wells about upgrading the existing facilities if they are to be retained for the long term and proposals are awaited.

The Chairman reported that the options for re-siting the facilities were not straightforward – the car park the old Wash House, and the strip of land below the old Wash House. Whilst the Parish Council owns the car park, it is common land and any application would be via the Secretary of State, would take a great deal of time and cost and the outcome was very uncertain. Given the loss of common land, there would be a requirement to designate other land as common in compensation. The owners of the old Wash House are thought to have their own proposals in mind for development and the Chairman has not been able to contact the owners of the strip of land between the old Wash House and the river. The Clerk reported he had asked the Hodgsons if they have any proposals for siting new facilities on their land.  

8.  Street Lighting 

The Clerk reported that he had asked Dave Bryden, Allerdale, for a site meeting with Paul Graham and an electrician for the Parish Council to agree what was required by way of preliminary work for Allerdale to instal a replacement street light near the Parish Hall.

The Clerk had also asked Dave Bryden what has happened regarding the two Hesket Newmarket street lights (Numbers 8 and 9) which were to be removed. In December 2020 Allerdale received an estimate from Electricity North West for disconnecting the two lights at a cost of £6,148. Dave Bryden was exploring whether his lighting contractor would be able to do the work. 

9.  Caldbeck Green and other conservation issues

Alison Young Poole reported on the progress of the Caldbeck Green biodiversity pilot project. Mark Binney had cut paths and would cut the grass by the Bowling Green for the first time by the end of the month. He had the timber and would construct the board walk and bridges when the grass cutting work allowed. Photos continued to be taken to provide a record. The Clerk reported that the County Council had confirmed that the £1,000 grant was approved and the monies were expected to be received in the next few days.

Proposals for Hesket Newmarket pond had been circulated for consultation. There had been no comment other than general support, with a number of parishioners liking the posts on Caldbeck Being Sociable.

Tree survey work would be undertaken at Howbeck in the next few weeks. This looked to be an area where the Parish Council may be able to take up the Scouts’ offer of help with planting/conservation although any tree planting would not be until next year. The Clerk would contact Frances McIntyre, the Caldbeck Scout leader. 

Work on Stadledykes would take place later in the autumn when vegetation had died back.

10.  Lake District National Park land disposals

  1. Update on Caldbeck car park, notices, arrangements for cash and non cash donations.

The Chairman reported that the National Park had agreed to supply and erect a new red cash collection box/post as the old box had been damaged when the National Park removed the locking mechanism. Paul Doherty reported on the difficulties experienced in seeking arrangements for accepting donations by text. Payment service providers appear to support charities but not ‘not for profit’ organisations. He was investigating other options although these might require a mains electricity supply. Paul Doherty agreed to contact Toni Bruce and Simon Ruggles, The Beeches, to see if there was a possibility of running a separate cable from their property. Once arrangements were agreed for accepting non cash donations, the car park notices would have to be finalised. 

  1. Arrangements for Hesket Newmarket car park.

Alan Tyson reported that he was repairing the old donation box that was damaged when the National Park removed the locking etc from Caldbeck. He has ordered a new lock and bezel. The Parish Council would need to prepare car park notices for Hesket Newmarket similar to those planned for Caldbeck.

  1. The Coach House, Hesket Newmarket.

The Chairman reported on correspondence with Giles Stevenson, The Coach House, regarding possible claims on common land now owned by the Parish Council. The Clerk was awaiting a reply to his last letter.

  1. The Old Map Shop, Caldbeck.

The Chairman reported he had discussed matters with Jo Edwards, PFK, and Sam McAlister, Solicitor, to negotiate easement terms with the Harveys regarding provision of services over common land now owned by the Parish Council. The Chairman would enquire about the charging point that had been fitted and whether the Harveys were wanting to make any proposals for car parking.

  1. The Beeches, Caldbeck. 

Discussed under Public Participation Item 4a

  1. Hesket Bonfire and email from Sue Robson.

The Chairman reported that the Hesket Newmarket bonfire would again not take place this year. Other public fireworks displays had been cancelled and there were concerns that Hesket Newmarket would be overrun. The Parish Council hoped the bonfire would take place next year.

  1. Tree survey on land at Caldbeck and Hesket Newmarket. 

Paul Graham reported that he would undertake the survey work and circulate his findings. 

  1. Proposal for Property Working Group.

The Parish Council agreed the Chairman’s draft paper setting out the terms of reference for the Property Working Group. Alison Young Poole and Mark Telford volunteered to join the Working Group with the Chairman and Paul Doherty, Vice Chairman.

11.  Car parking in Caldbeck

Paul Graham reported that Angus Hodgson had not progressed the parking for this summer. When meeting the Hodgsons, he would discuss whether the parking might be made available next year.

12.  Speeding Traffic in Hesket Newmarket and Caldbeck

The Clerk reported he had asked Steph Davis-Johnston, County Council, about arranging for the CRASH team to collect new data on vehicle speeds at both Hesket Newmarket and Caldbeck. The Parish Council wanted to arrange a Hesket Newmarket site visit so that she and other Highways staff could appreciate why Hesket Newmarket parishioners saw a need for lower speeds and advice on next steps. He was awaiting a response. The Chairman and other Parish Councillors noted that in Scotland many villages had 20mph speed limits, often with vehicle activated speed displays.

13.  Parish Maintenance

  1. Caldbeck Parish Highways priorities, including briefing sent to Mike Johnson emphasising the Parish Council’s role in helping identify priorities. Mike Johnson reported that he had circulated the briefing paper to Highways officers and they were considering the comments made when scheduling future work. The Parish Council would, however, appreciate receiving a response to the issues raised in its briefing as minuted in July. The Clerk agreed to copy Mike Johnson correspondence on Highways matters as some actions had not progressed for some time: indeed the warning signs for Faulds Brow and Wath Brow had first been raised some 5 years ago. With the new version of HIMS now operational, the Clerk agreed to check that issues were all reported.
  2. Midtown blocked gulley.
  3. Historic sign post Hesket Bridge.
  4. Warning signs at Faulds Brow and Wath Brow.
  5. Snowhill damaged sign post.
  6. Upton potholes/resurfacing. The Parish Council was pleased with the work undertaken and the Clerk agreed to pass on the Parish Council’s appreciation. There was some finishing work to do – white lines to be painted and Ian Shaw had raised some detailed points on sealing patches and ensuring debris was removed from gulleys/manholes. He had, however, noticed an increase in the speed of traffic now the road surface was much improved.
  7. Road from Snowhill towards Uldale – carriage way breaking up.
  8. Himalayan balsam reports and removal activity. A third session has been undertaken and work will be re-commenced in 2022.
  9. Boxes for storing flood hydrosacks Hesket Newmarket. Roger Gook has completed the first box and is progressing the second.
  10. Bench repairs and cleaning. Further bench cleaning has been undertaken by Gordon Archer which was much appreciated.
  11. Sign at Blue Gates after car accident 8 August 2021. Paul Doherty reported that the damaged signpost had been removed and the Clerk agreed to make enquiries as to what had happened to it. 

14.  Planning applications and decisions

Applications

  1. 7/2021/2233  Land at Town Head (Rowan Nook & Mickle How), Upton, Caldbeck, CA7 8EU Amendment to design to allow revised details for plot 2, condition 2 (plans) on planning permission 7/2013/2250 for 2no. local needs houses.

Following discussion the Parish Council agreed to object to the application as the proposed changes to the new building increase its impact unreasonably when seen in conjunction with its adjoining neighbour and other near neighbours and the landscape. The proposed amendments to the west elevation would be visible from footpath 221017 and could be considered to effect detrimentally the view from the footpath. The local needs condition was welcome and whilst there was no affordable housing condition attached to the application, the more generous accommodation would no doubt result in a higher property price, further limiting the extent of local interest.

  1. 7/2021/2244  Wood Hall, Hesket Newmarket, CA7 8JY Roofing over an existing agricultural cattle handling yard.

No objection.

  1. 7/2021/2223  Old Smithy, Caldbeck, CA7 8EL Refurbishment of the existing tea room/cafe, timber clad two storey side extension and 2no residential flats above.

This application was discussed under Public Participation Item 4b.

  1. 7/2021/2256  High Greenrigg House, Caldbeck, CA7 8HD Replacement of windows and doors

No objection.

Decisions notified

  1. T/2021/0103  7 Riverside, Caldbeck, CA7 8DX Fell and remove 1 common ash  No Tree Preservation Order required.
  2. 7/2021/2182 (Full Planning Application) and 7/2021/2183 (Listed Building Consent)  Howbeck House, Hesket Newmarket, Wigton, CA7 8JN  Conversion of part of an existing attached barn to provide additional living accommodation (retrospective)  Permission granted.
  3. 7/2021/2133 (Full Planning Application) and 7/2021/2134 (Listed Building Consent) Askewmire, Caldbeck, CA7 8HB Alterations and lean-to extension  Permission granted.
  4. 7/2021/2155  Bonners Farm, Caldbeck, CA7 8HB  Alterations to elevations following planning approval ref 7/2019/2331. Permission granted.

15.  Community Led Affordable Housing

The Clerk reported that he had asked Hugh Hodgson if he had a proposal for affordable housing/researching local housing needs as the balance of the Allerdale grant would need to be returned by 31 March 2022. He would discuss any proposals when meeting the Hodgsons.

16. Fair World Shop

The Chairman reported that new documentation was required for the leasing of the John Peel Shelter to Fair World Charity. This provided an opportunity for the Parish Council to obtain advice from a commercial agent on the market rent if it wished to do so. Following discussion, the Parish Council agreed that it would not obtain a market rent but would continue the current rental arrangements, £100 a year following ending of the 50% reduction for COVID, and would offer Fair World Charity a three year lease. 

17.  Parish Benches

The Chairman reported that the new bench had been delivered and paid for. Paul Merone would install it and make arrangements for the plaque.

18.  Building plot at Hesket Newmarket 

In considering a request from some Hesket Newmarket parishioners for the Parish Council to ascertain if United Utilities had changed its policy of not allowing new building over a public sewer, the Chairman reported he had been told that United Utilities had agreed the work could proceed. Alan Tyson confirmed he had also been told United Utilities had given the go-ahead to the work. The Parish Council agreed that it would not raise the change of policy matter with United Utilities.

19.  Training Programme

The Parish Council agreed that Mark Telford should attend the Induction events. John Brown would also attend a planning session which he had hoped to attend last year. The session was paid for but broadband/IT failed and CALC had agreed that John Brown could join a later session without charge. The Parish Council also agreed to support the new Clerk’s CiLCA (Certificate in in Local Council Administration) qualification, sharing costs with Blindcrake Parish Council.

20.  Appointment of new Parish Clerk and sharing responsibilities

The Parish Council confirmed David McGuffie’s appointment as Clerk/Responsible Finance Officer. He will take over on 1 October 2021 and maintain the same email address.

The Clerk asked Parish Councillors to look again at the ‘Sharing Responsibilities’ paper as it would be good to have volunteers to lead on areas of interest so that the columns would be better populated. 

21.  Monthly Accounts 2021-22

The Parish Council resolved to approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report and note external audit progress. 

Receipts

  1. 8 August 2021 Interest £0.92.
  2. 31 August 2021 Bench donation Paul Merone £310.00 – late receipt reported at Parish Council meeting

Payments

  1. 3 August 2021 Mark Binney grass cutting  £242.50.
  2. 8 August 2021 Mark Binney Lengthsman’s contract  £606.66.
  3. 26 August 2021 Marmex Products bench  £372.00.
  4. 26 August 2021 Orian Property Services Caldbeck public toilets re-opening set up costs and July cleaning  £735.94.

Late payments reported at Parish Council meeting

  1. 1 September 2021 Andrew Ward hosting web site annual charge £90.00.
  2. 5 September 2021 Orian Property Services Caldbeck public toilets August cleaning  £334.20.
  1. Bank Balances as at 5 September 2021
  1. Current Account £14,033.61.
  2. Deposit account £108,561.79 including £98,627.80 for Hesket Lonning footpath.

The Clerk reported that External Audit had asked for further detail on the changes in outturn between 2019-20 and 2020-21. They have accepted the analyses and explanations provided.

There has been some further discussion over the publication of dates for public inspection of the financial records. As reported at the last meeting, it would be better to publish the formal Notice of inspection rights and next year it would be worth minuting that the Notice is published together with the dates for public inspection.

Finally External Audit have said they are satisfied and expect to sign off the audit without qualification but it would include an ‘except for’ matter as the Parish Council should have approved the Annual Governance Statement before the Final Accounts. The Clerk has pointed out that The Parish Council approved the Final Accounts and Governance Statement under one item on the Agenda and approving the accounts provided important evidence that internal controls and proper accounting practices have been operating throughout the year. Indeed figures from the Accounts were reported in the Governance Statement.

The key learning points for the Parish Council from both Internal Audit and External Audit are:

  • Ensure the Notice is published and its publication along with dates for public inspection minuted.
  • Include a detailed analysis of year on year variances to support the summary figures in the Accounting Statements.
  • Change the order of approving the Annual Governance and Accountability Return so the Governance Statement is approved before the Final Accounts.

22.  Correspondence

The Parish Council noted the following correspondence:

  1. Cumbria Constabulary, County Council: various coronavirus updates.
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies August report.
  4. Lakes in a Day Saturday 9th October – the Clerk was asked to contact the organiser to find out when port-a-loos would be delivered and removed, which they wished to place in the car park.
  5. Frances Hart: Hang Gliders on West Fell and High Pike – the Parish Council considered this was not a matter for its involvement although individual Parish Councillors might write expressing concerns.  The Clerk would respond suggesting contacting the National Park. Parish Councillors may write in support 

The Parish Council thanked Simon Smith for his work as Parish Clerk over the last four years and wished him well in his future endeavours.

23.  Date of Next Meeting  18 October 2021

       

The meeting ended at 9:30pm

Attachment List

# Filename Description Link
1 File icon Item 10h Property Working Group View / Download
2 File icon Item 20b Sharing Parish Council responsibilities September 2021 View / Download
3 File icon Receipts & Payments 2021-22 View / Download
4 File icon Budget Monitoring Report 2021-22 View / Download
5 File icon AGR Final following External Audit View / Download
6 File icon AGR Final Notice View / Download