October 2021

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Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck Parish Hall on Monday 18 October 2021 at 7:30pm.

  1. Apologies

To receive apologies for absence.

2.  Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 6 September 2021 as a true record.

3.  Declaration of Interest

  1. Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.
  2. To receive any other declarations by members of interests in respect of items on this agenda.

4.  Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest. 

  1. Report from Mike Johnson, County Councillor. 
  2. Report from Tony Annison, Allerdale Borough Councillor.
  3. Questions or matters of interest raised by residents.

5.  Coronavirus

Update on coronavirus pandemic from County Council and Allerdale Borough Council.

6.  Hesket Lonning Footpath

Update on progress since the last meeting.

7.  Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements. 

8.  Street Lighting

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall and removal of Hesket Newmarket street lights.

9.  Caldbeck Green

  1. Update on pilot project proposal for increasing biodiversity on Caldbeck Green.
  2. Consideration of Hesket Newmarket pond and management of Stadledykes and land at Howbeck,Hesket Newmarket.

10.  Property Matters

Report on issues arising from the purchase.

  1. Update on Caldbeck car park, notices, arrangements for cash and non cash donations, demarcation of parking spaces.
  2. Arrangements for Hesket Newmarket car park.
  3. The Coach House, Hesket Newmarket.
  4. The Old Map Shop, Caldbeck.
  5. Tree survey on land at Caldbeck and Hesket Newmarket.
  6. Property Working Group report

11.  Car parking in Caldbeck

Update on progress since last meeting.

12.  Speeding Traffic in Hesket Newmarketand Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

13.  Parish Maintenance

  1. Caldbeck Parish Highways priorities, including briefing sent to Mike Johnson emphasising the Parish Council’s role in helping identify priorities.
  2. EI/18856 – Upton potholes/resurfacing – white lines and completion work
  3. EI/18857 – Warning signs at Faulds Brow and Wath Brow
  4. EI/18934 – Sign at Blue Gates after car accident 8 August 2021
  5. EI/18936 – Snowhill damaged sign post
  6. EI/18937 – Historic sign post Hesket Bridge
  7. Road from Snowhill towards Uldale – carriage way breaking up
  8. viii)Midtown blocked gulley.
  9. Boxes for storing flood hydrosacks Hesket Newmarket.
  10. Bench repairs and cleaning.
  11. Blocked drainage ditches on Caldbeck Common above Knocker House.
  12. To confirm November 22nd as Caldbeck Village tidy morning

To consider any other urgent matters regarding parish maintenance

14.  Planning applications and decisions

  1. Applications
  1. 7/2021/2296 Howbeck, Fellbank, Hesket Newmarket Village, Hesket Newmarket, CA7 8JN Rear single story extension
  1. Decisions notified
  1. 7/2021/2244Wood Hall, Hesket Newmarket,CA7 8JYRoofing over an existing agricultural cattle handling yard.  Permission granted.
  2. 7/2021/2256 High Greenrigg House, Caldbeck, Wigton, CA7 8HD Proposal: Replacement of windows and doors. Permission granted.

15.  Community Led Affordable Housing

Update on progress since last meeting.

16.  Fair World Shop

Report on lease renewal.

17.  Lengthsman activities

To consider a report on the activities undertaken under the Lengthsman’s contract.

18.  Sharing Parish Council responsibilities

To consider how Parish Council responsibilities might best be shared with Parish Councillors and the clerk. 

19.  The Queen’s Platinum Jubilee Celebrations

20.  Monthly Accounts 2021-22

To approve the receipts and payments since the last meeting, note bank balances, review six monthly budget monitoring report, approve payment of grants, and note conclusion of external audit. 

21.  Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary, County Council: various coronavirus updates.
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies September report.

22.  Upcoming meeting Dates

6 December 2021

10 January 2022

The intention is for the meeting to end by 9:30pm

Meeting Minutes

CALDBECK PARISH COUNCIL

 DRAFT Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 18th October 2021 at 7:30pm.

 Councillors Present: Tim Cartmell (Chairman), Norman Atkinson, John Brown, Paul Doherty, Angela Glendinning, Paul Graham, Ian Shaw, Mark Telford, Alison Young Poole,

Also Present: David McGuffie (Clerk).

 Apologies

Alan Tyson sent his apologies (family reasons) which the Parish Council accepted. Mike Johnson also sent his apologies.

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 6th September 2021 as a true record.

  1. Declaration of Interest

The following declarations were made:

Ian for the grant to St Kentigern’s (item 20 D)i), Tim for the grant to the Northern Fells Group (item 20 D)ii) and Paul G for tree planning application (item 14 A) iii).

  1. Public Participation

As neither external Councillor was present and no members of the public were present no business was covered under Public Participation.

  1. Coronavirus

The Parish Council noted the coronavirus pandemic updates from the County Council and Allerdale Borough Council, including the roll out of booster jabs.

  1. Hesket Lonning Footpath

Paul G reported that all the landowners had agreed in principle to the Matthew Rudding option of a 5 feet wide stoned pathway but concerns had been raised as to the amount of foot traffic down Matthew Rudding  lonning. To avoid this the footpath would need to pass through another 7 fields – this change hadn’t been agreed at present. The Matthew Rudding option requires further investigation as a possible alternative to the Hesket Lonning route.

John asked whether the Council could afford to maintain a footpath between Caldbeck and Hesket Newmarket. The belief was that it could but there hadn’t been any costing undertaken.

  1. Caldbeck Public Toilets

The Chairman reported that the left-hand ladies toilet was not working properly and that Allerdale’s contractor (SK Drainage) had identified an issue and that the soil pipe was to be relined.

He added that there was an issue with a door in the gents, which he had temporarily fixed, due to rot in the catch area. The refurbishment report from John Wells is still awaited.

The Heads of terms had been received from Allerdale for the transfer of the public toilets and payment of a £9,000 grant. A discussion around legal fees, searches and indemnities followed and it was agreed that the Clerk would contact Allerdale to ask if they would cover the Council’s legal expenses and if there were any 3rd party liability claims outstanding.

  1. Street Lighting

Paul G had met with Trevor Studholme with regard to what was required by way of preliminary work (price awaited) to run an electricity supply to allow Allerdale to install a replacement street light near the Parish Hall.

The Clerk had asked Dave Bryden what has happened regarding the two Hesket Newmarket street lights (Numbers 8 and 9) which were to be removed. Clerk to follow up on progress.

Non-functioning street lights outside the Caldbeck Village Store and the Old Smithy to be reported to Dave Bryden. Action: Clerk.

  1. Caldbeck Green and other conservation issues

Alison reported on the progress of the Caldbeck Green biodiversity pilot project. Mark Binney is constructing the boardwalks and they should be completed this week – these are being paid for by the CCC grant. Photos continued to be taken to provide a record.

Tree survey work at Howbeck and work on Stadledykes would take place later in the autumn when vegetation had died back.

Costings for Hesket Newmarket pond work (dredging, fencing) are awaited. A number of different tenders were expected and Ian agreed to help Alison examine the quotes.

  1. Property Matters

a) Update on Caldbeck car park, notices, arrangements for cash and non cash donations.

The Chairman reported that the National Park had now obtained the box. The car park notices still need to be finalised. Trevor Studholme is providing a cost, including digging, for the provision of a power supply from the Beeches to an electronic payment machine on Tenters car park. Norman asked if an easement was required – the meeting felt it was and that the Council should offer to pay reasonable costs. Tim to talk to Stephen Robson about demarcation of car park bays.

There is what appears to be an abandoned car (reg FV56HZA) on the car park. Clerk to report it to Allerdale.

b) Arrangements for Hesket Newmarket car park.

Alan Tyson had reported “work ongoing” for the donation box. The Parish Council would need to prepare car park notices for Hesket Newmarket similar to those planned for Caldbeck.

c) The Coach House, Hesket Newmarket.

No update.

d) The Old Map Shop, Caldbeck.

Report awaited from Jo Edwards of PFK.

e) Tree survey – Paul G reported that he would undertake the survey work and circulate his findings.

f) Property Working Group.

The Property Working Group has written to both BT Open Reach and Electricity North West asking them to identify all cables and equipment that are on or under Council land so that they can all be placed on one wayleave.

Tim reported that he had had discussions with a bicycle group (Skedaddle) and they had agreed to pay £15 for the use of Council facilities in Hesket. He added that a licence for the allotment garden on the Back Green in Hesket has been agreed with the owners of Weaver’s Cottage. It was resolved that this licence and the new tenancy agreement for the John Peel shop would be signed by Norman and Alison on behalf of the Council.

  1. Car parking in Caldbeck

Paul G reported that Angus Hodgson had indicated that he would stone part of the field early next year. It was noted that a planning application would be required due to change of use.

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

The Parish Council felt that there was sufficient speeding data and wanted to arrange a Hesket Newmarket site visit so that Steph Davis-Johnson or other Highways staff could appreciate why Hesket Newmarket parishioners saw a need for lower speeds and advice on next steps.

Action Clerk to ask Steph Davis-Johnston if she or one of her team can meet in Hesket to see the issues.

  1. Parish Maintenance

i) Caldbeck Parish Highways priorities, including briefing sent to Mike Johnson emphasising the Parish Council’s role in helping identify priorities. The Clerk to write to Mr. Johnson about the criteria used when setting priorities.

The numbers following are HIAMS numbers for the County Council Highways reporting system.

ii) EI/18856 – Upton potholes/resurfacing – gully clean has been undertaken.

iii) EI/18857 – Warning signs at Faulds Brow and Wath Brow

iv) EI/18934 – Sign at Blue Gates after car accident 8 August 2021

v) EI/18936 – Snowhill damaged sign post

vi) EI/18937 – Historic sign post Hesket Bridge

vii) Road from Snowhill towards Uldale – the road has been partly patched. Alison to photograph sections needing work for the Clerk to raise in HIAMS.

viii) Midtown blocked gulley. Tim to provide photo Clerk to raise in HIAMS.

ix) Himalayan balsam reports and removal activity – no further work until 2022.

x) Boxes for storing flood hydrosacks in Hesket Newmarket – 1 complete, 1 to go. Thanks go to Roger Gook.

xi) Bench repairs and cleaning – some done. Tim to help Alison repair Silver Jubilee bench in Hesket.

xii) Blocked drainage ditches on Caldbeck Common above Knocker House. Tim has asked the new ranger to have a look as National Park is the land owner.

xiii) November 22nd is to be Caldbeck Village tidy morning

xiv) Sign on road near Park End. Alison to provide photo Clerk to raise in HIAMS.

  1. Planning applications and decisions

A) Applications

  1. i) 7/2021/2296 Howbeck, Fellbank, Hesket Newmarket Village, Hesket Newmarket, CA7 8JN Rear single story extension. This was originally sent out with the wrong reference number (7/2021/5786). John to draft response and circulate. Councillors to have 4 days to respond.
  2. Ii) 7/2021/2215 Town Head House, Upton, Caldbeck, Wigton, Cumbria, CA7 8EU Alterations and refurbishments to form an internal access to adjacent stone built storage building. Creation of larger kitchen; master bedroom and additional guest bedroom and associated works. John to draft response and circulate. Councillors to have 4 days to respond.
  3. Planning Application CAT/2021/0038 – Tree overhanging Caldbeck surgery roof. John to draft response and circulate. Councillors to have 4 days to respond.

B) Decisions notified

1.)  7/2021/2244 Wood Hall, Hesket Newmarket,CA7 8JYRoofing over an existing agricultural cattle handling yard. Permission granted.

ii) 7/2021/2256 High Greenrigg House, Caldbeck, Wigton, CA7 8HD Proposal: Replacement of windows and doors. Permission granted.

  1. Community Led Affordable Housing

There is currently no new proposal for affordable housing/researching local housing needs. Unless a proposal is raised the balance of the Allerdale grant will need to be returned by 31 March 2022.

  1. Fair World Shop

The Chairman reported that the Tenancy Agreement for a three year term from the 1st April 2021 had been signed by the Fair World charity trustees. It was resolved that it be signed by Norman and Alison on behalf of the Council.

  1. Lengthman’s Contract

Simon was the point of contact for Mark. David will take this over. Alison raised a new task – cutting back vegetation near Greenhill Farm on the common to aid in water draining away.

The question was posed that as Mark is a visible face of the Council would purchasing a hi vis vest be sensible? Post meeting note – £4.34 each plus VAT for site quality vests with writing/logo on the back.

  1. Sharing responsibilities

Tim went through the ‘Sharing Responsibilities’ paper and leads for the different areas were identified.

  1. Platinum Jubilee

Angela informed the Council that a meeting to discuss how the parish would take part in the celebrations had been arranged for 23rd November and that once it was understood what the parishioners wanted to do that they may request funding from the Council.

  1. Monthly Accounts 2021-22

To approve the receipts and payments since the last meeting, note bank balances, review six monthly budget monitoring report, approve payment of grants, and note conclusion of external audit.

A) Receipts

i) 8 September 2021 Interest £0.92.

ii) September 2021 Anonymous donation for public toilets £1,000.00.

iii) 24 September 2021 County Council grant for biodiversity project £1,000.00.

iv) 30 September 2021 Precept – 2nd installment £9,165.00.

B) Payments

i) 19 September 2021 Mark Binney grass cutting £1,182.0.

ii) 19 September 2021 Mark Binney Lengthsman’s contract £264.00.

iii) 23 September 2021 CALC Councillor induction training £20.00.

iv) 28 September 2021 HMRC Income Tax 2nd quarter £212.80.

v) 28 September 2021 S Smith Salary and expenses 2nd quarter £906.82.

vi) 28 September 2021 PKF Littlejohn external audit £200.00.

C) Bank Balances as at 30 September 2021

  1. Current Account £22,372.99.
  2. Deposit account £108,562.71 including £98,627.80 for Hesket Lonning footpath.

D) Payment of grants to the following was agreed.

i) St Kentigern’s PCC for Churchyard £750.

ii) Northern Fells Group Minibus £300.

iii) Great North Air Ambulance £200.

iv) First Responders £70.

v) CAB Allerdale £50.

The receipts and payment account is here:

https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2021/09/Receipts-Payments-2021-22-2.pdf

The budget monitoring report is here:

https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2021/09/Budget-monitoring-30.9.21.pdf

The Clerk reported that Lakes in a Day 2021 had agreed to pay £100 for the use of the car park and would like to do so again Saturday 8th October 2022.

  1. Correspondence

The Parish Council noted the following correspondence:

  1. Cumbria Constabulary, County Council: various coronavirus updates.
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies September report.
  1. Date of Next Meeting 6th December 2021

2022 meeting dates were agreed. All meetings to be held in Caldbeck Parish Hall.

The meeting ended at 9:30pm

Attachment List

# Filename Description Link
1 File icon AGR Final following External Audit View / Download
2 File icon AGR Final Notice View / Download
3 File icon Receipts & Payments 2021-22 View / Download
4 File icon Budget monitoring 30.9.21 View / Download