ANNUAL MEETING OF THE PARISH COUNCIL

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Meeting Agenda

CALDBECK PARISH COUNCIL

NOTICE of the Annual Meeting of the Parish Council to be held on line via Zoom Meeting ID 884 2346 5925 Passcode 513911 (also accessible via telephone 0208 080 6591 then the Meeting ID number) on Thursday 6 May 2021 to follow the Annual Parish Meeting which takes place at 7:00pm.

AGENDA

  1. Election of Chairman for the next Council year

2.  To accept Chairman’s Declaration of Acceptance of Office

3.  To appoint a Vice Chairman for the next Council year

4.  Apologies

To receive apologies for absence.

5.  Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 22 March 2021 as a true record.

6.  Declaration of Interest

  1. Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.
  2. To receive any other declarations by members of interests in respect of items on this agenda.

7.  Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest. 

  1. Report from Mike Johnson, County Councillor; 
  2. Report from Tony Annison, Allerdale Borough Councillor; and
  3. Questions or matters of interest raised by residents.

8.  Hesket Lonning Footpath

Update on progress since the last meeting.

9.  Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements. 

10.  Street Lighting 

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall

11.  Parish Maintenance

Past issues for noting

  1. Caldbeck Parish Highways priorities, including briefing sent to Mike Johnson emphasising the Parish Council’s role in helping identify priorities
  2. Barriers obstructing pavement at Riverside, Caldbeck, opposite the Oddfellows
  3. Midtown blocked gulley
  4. White lines for Riverside block pavement and by cricket club
  5. Friar Road and entrance to Caldbeck car park
  6. Blocked galleys between Blue Gate and Knocker Lane
  7. Knocker Lane access
  8. Hesket Newmarket surface water/flood mitigation including work around the Green and development site
  9. Hesket Newmarket proposals for safeguarding the Green
  10. Woodhall Lane/The Street drainage problems
  11. Hesket Bridge land slippage
  12. Historic sign post Hesket Bridge
  13. Road south from Calebreck and Haltcliffe to Stone Ends
  14. Stadle Dykes and Fellside
  15. Warning signs at Faulds Brow and Wath Brow – issues raised with County Council
  16. Faulds Brow – off road damage to common

Other issues

  1. John Peel Shelter
  2. Hesket Newmarket allotments – Tree/hedge work on Isel Estate boundary

To consider any other urgent matters regarding parish maintenance.

12.  Planning applications and decisions

Applications

  1. 7/2021/2106  3 Howbeck Cottage, Howbeck, Hesket Newmarket, CA7 8JG Amendment to window detailing, condition 2 (plans) on Listed Building Consent
  2. T/2021/0066  The Barn, Caldbeck, CA7 8DP Fell 1 rowan
  3. 7/2021/2127  Lonning Foot, Hesket Newmarket, CA7 8JU Approval of details reserved by condition 3 (materials, specification and colour of the windows and doors) of planning approval reference 7/2020/2203: Rear utility extension and associated ramp to give disabled access. Alterations to sun-room fenestration. Note: for information only

Decisions notified

  1. T/2021/0041  Elm Cottage, Caldbeck, CA7 8EA Ash (T1) – fell; Elder (T2) – fell No Tree Preservation Order – carry out the works as planned
  2. 7/2021/2057  Linewath Farm, Hesket Newmarket, CA7 8JT Proposed installation of 3 glamping pods Granted
  3. 7/2021/2061  Old Crown, Hesket Newmarket, CA7 8JG Erection of an outside shelter at rear of the pub Granted
  4. T/2021/0022  Greenside House, Caldbeck, CA7 8EE Proposed work on six trees 1. Mature Lime: Crown thin, work will include removal of semi-mature suckers. 2. Semi-Mature Ash: Coppice to hedge line. 3. Mature Beech: Reduce height and spread of crown. 4. Rowan Ash: Reduce spread and density of crown, work includes removing ivy. 5. Mature Apple: Remove tree to ground level. Holly Bush: 6. Reduce bush to wall height No Tree Preservation Order – carry out the works as planned
  5. 7/2020/2243 (Full Planning application) and 7/2020/2244  (Listed Building Consent application)  Howbeck Cottage, Howbeck, Hesket Newmarket, CA7 8JG Relocation of an internal partition wall and a door opening, the removal of an internal porch, replacement of all windows and front door, works to boundary wall to allow the widening of the parking area and associated works Listed Building Consent granted (7/2020/2243 – Withdrawn)
  6. FUL/2020/0249  Land East of Mill Row, Friars Row, Caldbeck  Change of use of land to allow the siting of tents and a temporary shower/toilet block Note this an Allerdale planning application  Approved with conditions

Other matters

  1. The Old Smithy Tea Room To discuss the temporary arrangements now operating

13.  Coronavirus

Update on coronavirus pandemic from Cumbria Constabulary, County Council and Allerdale Borough Council and consideration of Notices.

14.  Caldbeck Green

Update on pilot project proposal for increasing biodiversity on Caldbeck Green. Consideration of Hesket Newmarket pond and management of Stadledykes and land at Howbeck, Hesket Newmarket by local conservationists or Cumbria Buzz on a trial basis.

15.  Lake District National Park land disposals and car parking on common land

  1. Update on legal and financial progress since last meeting;
  1. Proposals to install collection boxes at car parking sites;
  2. Report on installation of electric charging points;
  3. Common land registration.

16.  Hesket Newmarket Speeding Traffic

Update on progress since the last meeting.

17.  Community Led Affordable Housing

Update on progress since last meeting.

18.  Parish Benches

Consideration of proposals for memorial benches from Paul Merone and Emily Heath and ongoing maintenance.

19.  Government call for evidence on giving councils powers to hold virtual meetings

To consider a draft submission on the benefits of holding virtual meetings.

20.  Appointment of Caldbeck Parish Hall Committee Member

To appoint a Parish Councillor to serve as a Caldbeck Parish Hall Committee Member

21.  Parish Council Final Accounts and Governance Statement for 2020-21

To note the Internal Audit report, to approve the final accounts, and to complete, approve and sign the Annual Governance Statement for 2020-21.

22.  Monthly Accounts 2020-21 and 2021-22

To approve the receipts and payments since the last meeting, note bank balances, and review budget monitoring report, including insurance renewal arrangements from 1 June 2021 with updated sums insured for the John Peel Shelter and Market Cross, and agree earmarked balances.

Receipts

  1. 25 March and 26 March 2021 Allotment receipts £48.00
  2. 1 April 2021 Precept first instalment £9,165.00
  3. 1 April 2021 Allotment receipts cheques £56.00
  4. 5 April 2021 Allotment receipts £4.00
  5. 8 April 2021 Interest £0.92

Payments

  1. 30 March 2021 Mark Binney Lengthsman’s contract work £549.00
  2. 30 March 2021 HMRC Income Tax 4th Quarter £213.00
  3. 30 March 2021 S Smith Salary and expenses 4th Quarter £886.33
  4. 30 March 2021 PFK National Park land purchase advice £132.00
  5. 30 March 2021 Matthew Atkinson John Peel Shelter repairs £240.00
  6. 31 March 2021 A Macfadzean Contribution for petrol strimmer contribution £100.00
  7. 31 March 2021 Mrs E Benson ex gratia payment for Chapel disabled facilities £100.00
  8. 9 April 2021 J Paul Graham Tree/hedge work Hesket Newmarket allotment £288.00
  9. 20 April 2021 Jean Airey Internal Audit £50.00
  10. 20 April 2021 CALC subscription £196.48

Bank Balances as at 28 April 2021

  1. Current Account £31,827.68
  2. Deposit account £108,558.17 including £98,627.80 for Hesket Lonning footpath

23.  Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary, County Council: various coronavirus updates
  2. CALC: newsletters, updates 
  3. Lake District National Park: Geoff Davies March report

24.  Meeting Dates

14 June 2021 

Note: This meeting may possibly be rescheduled depending on COVID and whether councils will be given authority to hold virtual meetings 

26 July 2021

6 September 2021

18 October 2021

6 December 2021

10 January 2022

The intention is for the meeting to end by 9:30pm

Meeting Minutes

CALDBECK PARISH COUNCIL

Minutes of the Annual Meeting of the Parish Council held via Zoom on Thursday 6 May 2021 at 7:25pm.

Councillors Present: Tim Cartmell (Chairman), Norman Atkinson, John Brown, Paul Doherty, Paul Graham, Angela Glendinning, Ian Shaw,  Alan Tyson, Alison Young Poole

Also Present: Tony Annison, Allerdale Borough Councillor, 8 members of the public, and Simon Smith (Clerk).

  1. Election of Chairman for the next Council year

Tim Cartmell was elected Chairman for the year.

2.  To accept Chairman’s Declaration of Acceptance of Office

The meeting noted the Chairman’s declaration of acceptance of office.

3.  To appoint a Vice Chairman for the next Council year

Paul Doherty was appointed Vice Chairman.

4.  Apologies

Mike Johnson, County Councillor and Leader Allerdale Borough Council, sent his apologies.

5.  Minutes

The minutes of the Ordinary Meeting of the Parish Council held on 22 March 2021 were approved.

6.  Declaration of Interest

The Chairman and Alison Young Poole declared interests regarding Item 15, purchase of National Park land. Alison Young Poole has a claim to her house frontage and the Chairman has advised her.

7.  Public Participation

There were no additional items raised.

8.  Hesket Lonning Footpath

The Chairman reported that the Footpath Working Group met Mike Johnson on 12 April and walked the Matthew Rudding and Hesket Lonning routes. He had consulted Doreen Steadman and the landowners affected by the Matthew Rudding route and responses to date were sceptical: the alternative route does not meet the expectations of the 2005 Parish Plan and there were concerns about the impact of any upgrading where the footpath crosses a field. The Chairman said he would invite Counsel to visit Caldbeck and advise on the merits of the alternative route and update his earlier advice.

9.  Caldbeck Public Toilets

The Chairman reported that the Parish Council was seeking a site meeting with Dave Bryden, Allerdale Estates Manager, to see whether the current facilities could be reopened prior to any upgrade and to agree any upgrade Allerdale would undertake and when. The Parish Council wished to see the facilities reopened as soon as possible in light of increased numbers of visitors and easing of COVID restrictions.

10.  Street Lighting 

The Chairman reported that the Parish Council had received no reply to its request for the owners to reinstate their offer to make a contribution to the costs of the replacement street light near the Parish Hall. He considered that the Parish Council should now seek legal advice on whether it could enforce the promise made in December 2017 via the small claim court. Dave Bryden, Allerdale Estates Manager, is still to advise on the costs for the replacement street light (potentially utilising the Parish Hall electricity supply using different contractors or investigating solar/wind lighting). The Parish Council resolved to seek legal advice and the Chairman and John Brown agreed to pay for the costs of the initial advice. 

11.  Parish Maintenance

Past issues for noting

  1. Caldbeck Parish Highways priorities, including briefing sent to Mike Johnson. The Clerk reported that Mike Johnson thanked the Parish Council for the brief and was discussing it with Matt Bish and Highways colleagues. The Clerk had not received an update on the various Highways issues listed on the Agenda and discussions focused on recent developments. 
  2. Hesket Newmarket surface water/flood mitigation including work by the Green and development site. Alison Young Poole drew attention to the poor quality of work recently carried out. Whilst drainage work has been completed at Hesket Newmarket, the road surface did not provide a satisfactory camber to channel surface water into the drains and would need to be redone.
  3. Hesket Lonning. Norman Atkinson and Paul Graham were concerned about the poor quality of the pothole repairs on Hesket Lonning. It was agreed that that Parish Councillors would provide photographs and the Clerk would then report concerns to Mike Johnson. 
  4. Gully emptying. Alan Tyson reported that the gulley emptying team had been unable to deal with a number of gulleys as they did not have a drain key.

Other issues

  1. John Peel Shelter. Norman Atkinson reported that painting was nearing conclusion but there would be a need to replace windows in the next two years. The National Park had advised that uPVC windows may be allowed subject to any other considerations. John Brown urged caution: references to ‘other considerations’ might allow the National Park a fair degree of latitude when it came to considering uPVC windows.
  2. Hesket Newmarket allotments – Tree/hedge work on Isel Estate boundary. Paul Graham reported the work had been completed.

Other urgent matters regarding parish maintenance.

Norman Atkinson reported a number of Highways defects: potholes between Lonning Head and Haltcliffe; potholes at the east end of Ratten Row; potholes near Fellview School opposite Park View; the very poor state of the highway from Hesket Newmarket to Howbeck; and again the very poor state of Woodhall to Pasture Lane road. Paul Doherty agreed to report these on the County Council’s HIMS and Norman Atkinson would provide photographs.

The Parish Council agreed that the historic signpost near the Old Police House should be renovated this spring/summer.

12.  Planning applications and decisions

Applications

  1. 7/2021/2106  3 Howbeck Cottage, Howbeck, Hesket Newmarket, CA7 8JG Amendment to window detailing, condition 2 (plans) on Listed Building Consent  No objection.
  2. T/2021/0066  The Barn, Caldbeck, CA7 8DP Fell 1 rowan. No objection.
  3. 7/2021/2127  Lonning Foot, Hesket Newmarket, CA7 8JU Approval of details reserved by condition 3 (materials, specification and colour of the windows and doors) of planning approval reference 7/2020/2203: Rear utility extension and associated ramp to give disabled access. Alterations to sun-room fenestration. Note: for information only, now approved

Decisions notified

  1. T/2021/0041  Elm Cottage, Caldbeck, CA7 8EA Ash (T1) – fell; Elder (T2) – fell No Tree Preservation Order – carry out the works as planned
  2. 7/2021/2057  Linewath Farm, Hesket Newmarket, CA7 8JT Proposed installation of 3 glamping pods Granted
  3. 7/2021/2061  Old Crown, Hesket Newmarket, CA7 8JG Erection of an outside shelter at rear of the pub Granted
  4. T/2021/0022  Greenside House, Caldbeck, CA7 8EE Proposed work on six trees No Tree Preservation Order – carry out the works as planned
  5. 7/2020/2243 (Full Planning application) and 7/2020/2244  (Listed Building Consent application)  Howbeck Cottage, Howbeck, Hesket Newmarket, CA7 8JG Relocation of an internal partition wall and a door opening, the removal of an internal porch, replacement of all windows and front door, works to boundary wall to allow the widening of the parking area and associated works Listed Building Consent granted (7/2020/2243 – Withdrawn)
  6. FUL/2020/0249  Land East of Mill Row, Friars Row, Caldbeck  Change of use of land to allow the siting of tents and a temporary shower/toilet block Note: this an Allerdale planning application  Approved with conditions

Other matters

The Old Smithy Tea Room The Chairman reported that the National Park had advised that there had been some relaxation in the planning arrangements for temporary structure to enable business to get up and running for takeaway services as COVID restrictions were relaxed. The owners had assured that the temporary structure enabled the tea room to operate whilst renovation work was underway. During discussions concerns were expressed about parking arrangements. It was agreed that the Chairman would speak to the owners to see if there was a timetable for completing the renovations and taking down the temporary arrangements.

13.  Coronavirus

The Parish Council noted the updates on coronavirus pandemic from Cumbria Constabulary, the County Council and Allerdale Borough Council. There had been good progress on the roll out of vaccinations and welcome reductions in COVID cases.

14.  Caldbeck Green

As Chair of the Biodiversity Working Group, Alison Young Poole presented her report setting out proposals for increasing biodiversity on Caldbeck Green. The Group had identified three areas on the Green, plus the open ground by the Old Police House. The proposal was to change the grass cutting arrangements in the identified areas, improve drainage, and open up the areas by putting in paths and footbridges across the issues so that users of the Green would be able to see the emerging results. In time display boards might be added to explain what was going on and what might be seen. The proposals had been discussed with Mark Binney who has the grass cutting contract and the changed arrangements could be accommodated within the overall grass cutting budget. Some one off work, repairing and improving drainages, putting in the paths and bridges, would be additional. It was thought that some of this work could be undertaken under Mark Binney’s lengthsman’s contract. The Parish Council would also seek grant funding. 

A number of the Biodiversity Working Group members spoke in favour of the proposals with Caroline Knox reporting that Fellview School was taking a keen interest and would like to be involved in recording flora and fauna.

During discussions Parish Councillors praised the quality of the report. Some thought the proposals too ambitious and were concerned they were more extensive than had been envisaged. Members of the Group pointed out that the three proposed areas on the Green comprised some 5% of the Green. Some Parish Councillors were concerned that the one off work should not be carried out under the lengthsman’s contract. 

The Chairman called for the 9 Parish Councillors to vote on four options: 

a) Accept the full proposals (4 in favour); 

b) Accept the proposals for Caldbeck Green but exclude the plot by the Old Police House (6 in favour);

c) Accept the proposal for the area north of the Bowling Club only (3 in favour);

d) Reject all the proposals (1 in favour – Alan Tyson). 

The Parish Council therefore agreed to press ahead with the proposals for Caldbeck Green but would leave arrangements as is for the area by the Old Police Station.

15.  Lake District National Park land disposals and car parking on common land

  1. Update on legal and financial progress since last meeting;
  1. Proposals to install collection boxes at car parking sites;
  2. Report on installation of electric charging points;
  3. Common land registration.

The Chairman reported that progress on completing the land purchase remained frustratingly slow and that proposals on collection boxes and electricity charging points were on hold pending completion of the purchase. 

An issue had arisen on the common land status at the eastern end of Hesket Newmarket Green at Howbeck. The small hedged paddock on the right of the entrance to Howbeck Long belonging to Johnny Stobart, and the verge between it and the road which belongs to the National Park and is included in the sale deal to the Parish Council, are presently shown as not common land. The County Council has suggested this is a mistake (its mistake) which should be corrected. The Parish Council accepted the Chairman’s advice that it was not worth objecting to the roadside verge becoming common land again. Different considerations would apply for the Stobarts’ paddock and where the Chairman was helping the Stobarts with their concerns. 

16.  Hesket Newmarket Speeding Traffic

The Chairman reported that traffic monitoring by the CRASH team last year highlighted a problem with speeding traffic approaching Hesket Newmarket and that two options were available. 

The Parish Council could look to purchase a Vehicle Activated Speed Indicator Device which could be used in Hesket Newmarket and other parts of the Parish. That could possibly be done in collaboration with other parishes. This had been tried some years ago but the arrangements were discontinued which Antoinette Ward thought was a mutual decision. Given the cost of a Vehicle Activated Speed Indicator Device, the Parish Council considered that a shared arrangement with other parishes would be the only affordable practical way of deploying such a device.

Secondly the Parish Council could see if parishioners would consider undertaking speed monitoring. The CRASH team would train volunteers to check speeds and would support monitoring, with the Police joining volunteers on occasions. Police would have powers of enforcement. Volunteers would not have such powers. Some Parish Councillors considered volunteers may prefer to be monitoring traffic in other areas rather than their home village.

Given the benefits of working with others, Tony Annison offered to discuss collaborative possibilities with his other parishes and report back.

17.  Community Led Affordable Housing

The Chairman reported that the affordable housing project had stalled as the landowners were not comfortable with the land price currently discussed and which was at the top of the range of prices allowable for affordable housing. The Clerk reported that for completeness and to provide an audit trail in the event of any questions asked by Allerdale or others, he would write formally setting out what had happened and that at this stage all parties accepted that the project could not proceed. He would emphasise that the Parish Council always recognised that the landowners needed to be comfortable with the land price offered and would flag up the positives: the project had identified a small scheme which the National Park might well accept at a different site if one were to become available.  For the time being Allerdale was content for the Parish Council to retain the balance of the grant, either to develop the proposal further or to submit a request for preplanning advice for another site. He would draw attention to the grant funding should any landowner wish to consider an affordable housing project.

18.  Parish Benches

Following the earlier discussion at the Annual Parish Meeting, the Chairman asked for views on Paul Merone’s request to erect a memorial bench in memory of his wife Sue near Caldbeck pond. Parish Councillors were all in support of the request and it was agreed that Norman Atkinson would liaise with Paul Merone to ensure the recycled plastic bench was erected.

The Chairman reported that after numerous emails, Emily Heath had decided that the family would not go ahead with a bench. Forestry England had said ‘No’ to a memorial bench in Parsons Park and Emily Heath had said that the family preferred a more traditional bench to the suggested recycled plastic bench by the car park.

The Chairman reported that there was a need for some maintenance of benches, which had also been brought to attention by parishioners. It was expected that easing of COVID restrictions would allow for groups to begin the work.

19.  Government call for evidence on giving councils powers to hold virtual meetings

The Clerk had circulated a draft response to the Government’s consultation document. It was concerning that it looked as if there would have to be a return to physical meetings only, with no powers to allow those who were not wishing to attend in person to attend virtually. The Clerk agreed to update the draft in light of the Annual Meetings and following any further guidance or comments from CALC.

20.  Appointment of Caldbeck Parish Hall Committee Member

The Parish Council agreed to nominate Paul Doherty as the Parish Council’s nominee for the Caldbeck Parish Hall Committee.

21.  Parish Council Final Accounts and Governance Statement for 2020-21

The Parish Council resolved: a) to note the Internal Audit report; b) to approve the final accounts; and c) to complete, approve and sign the Annual Governance Statement for 2020-21.

22.  Monthly Accounts 2020-21 and 2021-22

The Parish Council resolved: a) to approve the receipts and payments since the last meeting; b) to note bank balances;  and c) to accept budget monitoring report, including insurance renewal arrangements from 1 June 2021 with updated sums insured for the John Peel Shelter and Market Cross, and agree earmarked balances.  

Receipts

  1. 25 March and 26 March 2021 Allotment receipts £48.00
  2. 1 April 2021 Precept first instalment £9,165.00
  3. 1 April 2021 Allotment receipts cheques £56.00
  4. 5 April 2021 Allotment receipts £4.00
  5. 8 April 2021 Interest £0.92

Payments

  1. 30 March 2021 Mark Binney Lengthsman’s contract work £549.00
  2. 30 March 2021 HMRC Income Tax 4th Quarter £213.00
  3. 30 March 2021 S Smith Salary and expenses 4th Quarter £886.33
  4. 30 March 2021 PFK National Park land purchase advice £132.00
  5. 30 March 2021 Matthew Atkinson John Peel Shelter repairs £240.00
  6. 31 March 2021 A Macfadzean Contribution for petrol strimmer contribution £100.00
  7. 31 March 2021 Mrs E Benson ex gratia payment for Chapel disabled facilities £100.00
  8. 9 April 2021 J Paul Graham Tree/hedge work Hesket Newmarket allotment £288.00
  9. 20 April 2021 Jean Airey Internal Audit £50.00
  10. 20 April 2021 CALC subscription £196.48

Bank Balances as at 28 April 2021

  1. Current Account £31,827.68
  2. Deposit account £108,558.17 including £98,627.80 for Hesket Lonning footpath

Reserves as at April 2021

Following discussion, the Parish Council resolved that reserves should be earmarked as following:

Footpath*

98,192.80

Other Earmarked Reserves
Land Purchase donation*

10,000.00

Allerdale Affordable Housing*

1,319.00

Footpath

4,000.00

Street Lighting

3,000.00

Legal Costs

2,000.00

Winter Gritting

2,000.00

Notice & Information Boards

2,000.00

John Peel Shelter

2,000.00

Elections

1,000.00

Hedge Cutting

1,000.00

Benches

1,000.00

Vehicle Activated Display sign

500.00

Allotment

32.00

29,851.00

General Reserves

10,262.46

Total

138,306.26

* For specified purposes only

 

23.  Correspondence

The Parish Council noted the  items of correspondence received since the last meeting:

  1. Cumbria Constabulary, County Council: various coronavirus updates
  2. CALC: newsletters, updates 
  3. Lake District National Park: Geoff Davies March and April reports – April was circulated yesterday

24.  Next Meeting – 14 June

The Parish Council agreed that it would confirm the date of the June meeting after further guidance and that it may want to hold the meeting on or after 21 June when further lifting of COVID restrictions are expected which would make public meetings easier.

The meeting ended at 9:25pm.

Attachment List

# Filename Description Link
1 File icon Item 11 Highways Briefing View / Download
2 File icon Item 14 Caldbeck Green biodiversity proposals View / Download
3 File icon Item 22 Receipts & Payments 2021-22 View / Download
4 File icon Item 22 Budget Monitoring Report 2021-22 View / Download