Parish Council meeting January 2024

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Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck Parish Hall on Monday 8 January 2024 at 7:30pm.

 1. Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 4 December as a true record.

  1. Declaration of Interest

Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

To receive any other declarations by members of interests in respect of items on this agenda.

4. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  1. Report from Mike Johnson, Cumberland Councillor.
  2. Questions or matters of interest raised by residents and others
    1. High Pike – Viewmaster replacement update
    2. Bins – Dog waste bin request update and refurbishment of existing.
    3. Rural Crime – WhatsApp group and recent issues.

5.Caldbeck Public Toilets

Update on status.

6) Caldbeck and Hesket Greens

  1. Update on Caldbeck Green.
  2. Consideration of Hesket Newmarket pond, management of Stadledykes and land at Howbeck, Hesket Newmarket.
  3. Commons deregistration of part of Hesket Green –Letter to Brewery
  4. Hesket Trees

7. Property Matters

a) Car Parks – Update on repairs and QR codes.

b) Property Working Group report

c) Fellside car park update

d) Land at Hesket Newmarket – update

e) Property inspections

  1. Footpath Working Group

a) Latest on path to Footpath to Waters Meet – state of repair and discussions with Forestry England

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

  1. Parish Maintenance

Caldbeck Parish Highways priorities

EI/21838– Sign on road near Park End.

EI/49466 – Pothole opposite Old Rectory

EI/83028 – Blocked gully on The Street, Watery Lonning, Nether Row crossroads.

EI/94247 – Road near Green Close – Blocked Drain

EI/132671 – Broken sign, nr Muddy Duck.

EI/146937 – Road near pond

EI/172074 – Caldbeck Road markings

EI/172596 – Caldbeck streetlights 3 & 10 – Complete

EI/178392 – Caldbeck streetlight 10

EI/178384 – Faulds Brow sign – cattlegrid end – Complete

EI/178396 – Faulds Brow sign – X roads end

Any new items of maintenance.

  1. Planning applications and decisions

a) Applications

i) 7/2023/2265 at Branthwaite Farm house/ Branthwaite Cottage, Branthwaite, Caldbeck, CA7 8HB – septic tank replacement.

Decisions notified

None.

12. Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

 

  1. Monthly Accounts 2023-24

To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

14. Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary,
  2. CALC: newsletters, updates.
  3. Lake District National Park: Peter Walter report

15. Upcoming meeting Dates

2024 meeting dates – 19th February, 25th March, 13th May, 17th June, 29th July, 9th September, 21st October, 2nd December

The intention is for the meeting to end by 9:30pm

Meeting Minutes

CALDBECK PARISH COUNCIL

 Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 8th January at 7:30pm.

Councillors present: Tim Cartmell (Chairman), Norman Atkinson, Paul Doherty, Angela Glendinning, Sue Robson, David Sutherland, Mark Telford, Alan Tyson, Mike Warren , Alison Young

Also Present: Mike Johnson (Cumberland Councillor), David McGuffie (Clerk), 2x members of the public.

  1. Apologies

None.

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 4th December 2023 as a true record.

  1. Declaration of Interest

None.

  1. Public Participation

a) High Pike – The new resin cast was passed to the LDNPA at the Commoners meeting 11th The cast will be installed by the LDNPA when the weather allows. A spare resin cast has been ordered.

b) Dog waste bin at Nether Row – Clerk to check if Tivoli would be willing to empty a bin there. Response still awaited.

c) Rural crime – A discussion was held about the recent criminal activity in the area including the theft of 2x trailers, the poisoning of dogs and lamping and what is being done to combat it. The officer covering our area is PC Karen Dakin. The villages would fall within the Welton and Dalston WhatsApp area with a separate one for the common. Mike J said that the WhatsApp groups that were being set up were monitored by the Police and helped build up a picture of where these people were operating but were not a replacement for 999 or 101. The Council agreed to look into setting up a WhatsApp group that could feed into these groups.

Mike J stated that if people installed CCTV systems they needed to put up a sign stating that CCTV was in operation. He added that doorbell camera systems such as Ring had good picture quality and bulk discounts may be available through crime stoppers.

  1. Caldbeck Public Toilets

Tim said that the leak in the meter box had been mended and that the toilets were currently closed to avoid frost damage and would be reopened on Tuesday. He added that a meter reading would be taken prior to turning the water back on. The following items from the building inspections has been completed/installed –

  1. Pipes lagged
  2. Gutters cleaned
  3. Door closers fitted
  4. Auto flush installed

This leaves the notices to be put up, drain valve to be installed to enable the cistern to be emptied and trunking for new auto-flush installed.

  1. Caldbeck and Hesket Greens

a) Update on Caldbeck Green – Nothing to report.

b) Update on Hesket Newmarket Pond – In Spring when the ground is stable the work on the bank of the pond will be completed – funding for this remains from the main pond works. A traffic light style review of the trees on the Millennium plot will be undertaken by Mike W and Alison as and when the weather permits.

c) Commons deregistration of part of Hesket Green – The Brewery had noted the Councils suggestion to make a dedicated space for their vehicles but decided they didn’t want to change the current arrangements.

d) Hesket Trees – The Council noted and thanked the Old Crown for its donation towards the tree work.

  1. Property Matters

a) Car parks – QR and PayPal codes for electronic payments are operational. Signage with the new payment methods will be installed shortly. Car park maintenance hoped to start shortly.

b) Property Working Group –Mike J has contacted Highways about a meeting to discuss BT cabling under land in Hesket Newmarket and expects a response shortly.

c) Fellside car park – 1x Quote for work on the car park has been received so far. Other potential tenderers have been asked again to submit a quote.

d) Land at Hesket Newmarket. – Tim explained that following discussions with our solicitors a reduction in fees to ~£550 per sale may be possible. He had passed this revised figure to the interested owners and as of the meeting had 1x agreement to proceed and was awaiting other responses.

e) Property Working Group – David has asked for a price for a replacement window in the west elevation of the John Peel Shelter/Fair Trade Shop.

  1. Footpath Working Group

Tim informed everyone that Welton and Sebergham PC were supportive of the course of action that Caldbeck PC proposed at the October meeting. A letter had been sent to Forestry England explaining what we wanted to do, and an acknowledgement received, but a full reply was awaited. Tim had a meeting with Mike Bell who suggested that rock armour be installed and offered access to the site from his land. He also suggested possible contractors who could install the rock armour. He asked if the footpath route could be moved to the edge of Parsons Park where it went through his long field. Tim suggested that he speak to Forestry England about the route prior to the PC registering the footpath. A site meeting between the FWG, Welton and Sebergham PC, Mike J and Forestry England is to be arranged once a cost for the repairs is known as has been agreed in principle by the potential donor. Clerk to contact 3x contractors to ask them to draw their own specification etc. for the rock armour.

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

If anyone believes they have observed speeding traffic they should report it via 101. This will help the Police build up a picture of where and when speeding traffic is about and may lead to additional enforcement actions.

10. Parish Maintenance (updates since last meeting in bold)

EI/21838– Sign on road near Park End. Requested: 26/10/21, Last followed up: 8/1/24. Progress reported: 8/1/24 New sign installed – replacement Keswick finger ordered

EI/49466 – Pothole opposite Old Rectory. Requested: 21/2/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Already aware task assigned. 8/1/24 Highways claim completed June 2022 – Tim to take photo showing current state.

EI/83028 – Blocked gully on The Street, Watery Lonning, Nether Row crossroads. Requested: 26/8/22, Last followed up: 26/8/22. 8/1/24 Highways claim completed April 2022 – Tim to take photo showing current state.

EI/94247 – Blocked Drain on road near Green Close. Requested: 3/11/22 Last followed up 8/3/23: Progress reported – Report received awaiting further assessment. 8/1/24 Highways state that they can’t find this issue – Clerk to find original request.

EI/132671 – Broken sign, nr Muddy Duck. Requested 13/3/23 Last followed up: 8/1/24 Progress reported – sign installed 20/12/23.

EI/172074 Repaint road marking at give way near Caldbeck Village shop – Requested 18/10/23

EI/172596 – Caldbeck streetlights 3 & 10 – Complete

EI/178392 – Caldbeck streetlight 10 – Complete

EI/178384 – Faulds Brow sign – cattlegrid end – Complete

EI/178396 – Faulds Brow sign – X roads end – Requested: 12/12/23

Bus Shelter – Norman to look into cost of siting one near Oddfellows – new would be £2,000-£3,000. Mike J said that Highways were removing some bus shelters and that he would ask if one could be repurposed.

New items

Salt bins – Clerk asked for the numbers of any bins with issues. Tim to provide.

Pothole – opposite Greenrigg road end on B5299.

State of road to Knocker House

Photos of pothole near seat half way up to Upton – Angela to provide

Current photos of issues 49466, 83028 and 94247 to show not complete. – Tim

Howk storyboard – Clerk to check if Natural England have the storyboard template as LDNPA don’t have it and as they have handed it back won’t replace it. Clerk to contact Mr Hodgson about it. Tim to ask Ross MacFadzean about an indicative cost as it is a tourist attraction to the village.

State of road Goose Green to Welton.

  1. Planning applications and decisions

a) Applications

i) 7/2023/2265 at Branthwaite Farmhouse/Cottage, Branthwaite, Caldbeck, CA7 8HB– new septic tank – No Objection.

ii) 7/2023/2268 Greenhouse at Paddigill and 7/2023/2272 New farm building at High Greenrigg were sent to the Councillors today and responses are due prior to the next scheduled meeting. It was agreed that a deadline extension or a special meeting to discuss these wasn’t required and opinions would be collected by the Clerk.

Decisions notified

7/2023/2164 at Ratten Row Gate, Caldbeck, Cumbria, CA7 8EE – roof line change, Granted. The Council had no objections.

  1. Lengthmans Activities

Norman has generated an activities list. His 3 year contract is up shortly and job is being readvertised.

  1. Monthly Accounts 2022-23

a) Approved the receipts and payments since the last meeting, noted bank balances, reviewed budget monitoring report.

Receipts

4 December 2023 – Car park £39.04

8 December 2023 – Interest £57.54

12 December 2023 – Car Park £190.91

13 December 2023 – VAT refund £481.33

18 December 2023 – Donation £180.00

Payments

5 December 2023 – Northern Fells £400.00

5 December 2023 – Citizens Advice Allerdale £50.00

5 December 2023 – GNAS £200.00

5 December 2023 – St Kentigerns £750.00

5 December 2023 – British Legion £20.00

5 December 2023 – Caldbeck 1st responders £70.00

5 December 2023 – Northern Fells £400.00

13 December 2023 – Cork tiles £79.84

16 December 2023 – Fellside parking £360.00

20 December 2023 – Water £32.93

20 December 2023 – Lengthsman £1,018.89

22 December 2023 – Toilet servicing £67.50

29 December 2023 – Clerk salary £732.09

29 December 2023 – Bank Charges £5.00

Bank Balances as at 6/1/24

Current Account £600.25

Deposit account £33,057.54

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2024/01/RP-Jan24.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2024/01/Bud-Jan-24.pdf

  1. Correspondence

To note items of correspondence received since the last meeting:

Cumbria Constabulary reports.

CALC: newsletters, updates.

Lake District National Park: Peter Walter report

Fibrus meeting in Parish Hall 27th Feb – Clerk to enquire about the meetings purpose.

  1. Meeting Dates

Upcoming meeting Dates – 2024 meeting dates 19th February, 25th March, 13th May, 17th June, 29th July, 9th September, 21st October, 2nd December

 The meeting ended at 8:40pm

Attachment List

# Filename Description Link
1 File icon Bud Jan 24 Budget Monitoring 6 January 2024 View / Download
2 File icon R&P Jan24 Receipts and Payments 6 Jan 2024 View / Download