Parish Council Meeting December 2023

Skip past breadcrumb nav

Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck Parish Hall on Monday 4 December 2023 at 7:30pm.

 1. Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 23 October as a true record.

  1. Declaration of Interest

a) Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

b) To receive any other declarations by members of interests in respect of items on this agenda.

4. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

a) Report from Mike Johnson, Cumberland Councillor.

b) Questions or matters of interest raised by residents and others

  1. High Pike – Viewmaster replacement update
  2. Bins – Dog waste bin request update and refurbishment of existing.
  3. Electric vehicle charge point on car park update

5. Caldbeck Public Toilets

Update on status.

  1. Street Lighting

Beech Cottage update

7) Caldbeck and Hesket Greens

  1. Update on Caldbeck Green.
  2. Consideration of Hesket Newmarket pond, management of Stadledykes and land at Howbeck, Hesket Newmarket.
  3. Commons deregistration of part of Hesket Green –Letter to Brewery
  4. Hesket Trees

8) Property Matters

a) Car Parks – Update on repairs and QR codes.

b) Property Working Group report

c) Fellside car park update

d) Land at Hesket Newmarket – update

e) Property inspections

9) Footpath Working Group

a) Latest on path to Footpath to Waters Meet – state of repair and discussions with Forestry England

10) Speeding Traffic in Hesket Newmarket and Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

11) Parish Maintenance

Caldbeck Parish Highways priorities

EI/21838– Sign on road near Park End.

EI/49466 – Pothole opposite Old Rectory

EI/83028 – Blocked gully on The Street, Watery Lonning, Nether Row crossroads.

EI/94247 – Road near Green Close – Blocked Drain

EI/132671 – Broken sign, nr Muddy Duck.

EI/146937 – Road near pond

EI/172074 – Caldbeck Road markings

Noticeboards – update on existing and new board at Fellside

Any new items of maintenance.

12) Planning applications and decisions

a) Applications

i) 7/2023/2196 at Old Smithy, Caldbeck, Wigton, CA7 8EL – upstairs accomodation

ii) T/2023/0165 at Ratten Row, local street from Home Farm to Dyke Nook, Caldbeck, CA7 8ER – Tree work

iii) T/2023/0167 at Cornhill House, Caldbeck, CA7 8EE – Tree work

iv) 7/2023/2164 at Ratten Row Gate, Caldbeck, Cumbria, CA7 8EE – Garage conversion – No Objection submitted.

v) 7/2023/2190 at Ratten Row Gate, Caldbeck, Cumbria, CA7 8EE – Chimney stacks – No Objection submitted.

b) Decisions notified

  1. 7/2023/2177 at Howbeck School House, Hesket Newmarket, Wigton, CA7 8JN – replacing garden shed, Granted. The Council had no objections.

13) Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

14) Monthly Accounts 2023-24

a) To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

b) Note account reconciliation

c) Approval of grants to local organisations

    1. Northern Fells Group – £400
    2. CAB Allerdale – £50
    3. Great North Air Ambulance Service – £200
    4. First Responders – £70
    5. British Legion – £20
    6. Kentigerns – £750

d) New grass cutting and Lengthsman contracts for 2024-2026

e) Review of toilet cleaning hourly rate

f) Approve 2024-25 budget

g) Set 2024-25 Precept.

15) Correspondence

To note items of correspondence received since the last meeting:

Cumbria Constabulary,

CALC: newsletters, updates.

Lake District National Park: Peter Walter report

16) Upcoming meeting Dates

2024 meeting dates – 8th January, 19th February, 25th March, 13th May, 17th June, 29th July, 9th September, 21st October, 2nd December

 

The intention is for the meeting to end by 9:30pm

Meeting Minutes

CALDBECK PARISH COUNCIL

 Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 4th December at 7:30pm.

 Councillors present: Tim Cartmell (Chairman), Norman Atkinson, Paul Doherty, Angela Glendinning, Sue Robson, David Sutherland, Mark Telford, Alan Tyson, Alison Young

Also Present: Mike Johnson (Cumberland Councillor), David McGuffie (Clerk)

  1. Apologies

Mike Warren (family).

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 23rd October 2023 as a true record.

  1. Declaration of Interest

None.

  1. Public Participation

Report by Mike Johnson – Mike explained that whilst Cumberland Council’s finances were not discussed at the last Council meeting they did approve an increase in allowances by 20% backdated to 1st April 2023 by 31 votes to 10 with 2 abstentions. This will increase the basic allowance from £12,000 to £14,500/yr.

  1. High Pike – The Council saw the new resin cast and agreed to purchase a second to be held as a spare. The Council thanked the Grand Tour of Skiddaw which had donated the cost of the mould and the resin cast. It also agreed to publicise that the new cast which will be fitted by the National Park is made of resin and not bronze in the hope that this will reduce the likelihood of theft.
  2. Dog waste bin at Nether Row – Clerk to check if Tivoli would be willing to empty a bin there. Response awaited.
  3. Electrical Vehicle charging – Tim explained that the position hadn’t significantly changed since Norman looked into it a few years ago and that there still wasn’t a robust case for the parish council to install an EV charger.

 

  1. Caldbeck Public Toilets

Norman advised that donation boxes had been installed. Tim said that the toilets were currently closed and would be reopened on Tuesday. He added that when closing the toilets a drain valve to enable the cistern to be emptied would be helpful.

  1. Street Lighting

a) Beech Cottage update – Sue said that at the time of the last meeting that the light removal hadn’t been completed but that now it had.

b) Mark advised that streetlight 10 near the parish hall was not working.

c) Clerk to contact the parish hall about the electricity cost for the light outside Greenways.

  1. Caldbeck and Hesket Greens

a) Update on Caldbeck Green – Grass cutting complete for the year. Alison confirmed that the school was interested in helping with the interpretation board for the common.

b) Update on Hesket Newmarket Pond – The bench for near the Hesket pond has been installed. A traffic style review of the trees on the Millennium plot will be undertaken to advise the Council what works need to be undertaken. Mike W to be asked if can help Alison do the review.

c) Commons deregistration of part of Hesket Green – The Council reviewed the draft letter to the Brewery and agreed that it should be sent.

  1. Property Matters

a) Car parks – QR and PayPal codes for electronic payments are operational. Signage with the new payment methods will be installed shortly. Car park maintenance hoped to start shortly.

b) Property Working Group – Highways have responded about cables under land that the PC maintains. Mike J offered to help set up a meeting with Highways to discuss the land in question.

c) Fellside car park – 1x Quote for work on the car park has been received so far. Other potential tenderers to be asked again the submit a quote. Alison offered to talk to Vince, Clerk to forward tender information to her.

d) Land at Hesket Newmarket. No progress.

e) Property Working Group – It was agreed to complete the work highlighted in the inspection report as some items have already been completed. Alan agreed to provide David with some insulation for use in the toilets. It was agreed that Paul should purchase and install the automatic door closers (~£30) for both toilet blocks and an autoflush system (~£125) in the gents. David will obtain a price for a replacement window in the west elevation of the fair trade shop if on measurement Alan has no spare frame of appropriate size. Norman to obtain notice frames (~£50 for 10).

  1. Footpath Working Group

Tim informed everyone that Welton and Sebergham PC were supportive of the course of action that Caldbeck PC proposed at the October meeting. The next stages are to meet with Mike Bell and see what can be done and then set up a site meeting between the FWG, Welton and Sebergham PC, Mike J and Forestry England.

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

Enforcement actions undertaken recently showed no speeding traffic at that time. If anyone believes they have observed speeding traffic they should report it via 101.

  1. Parish Maintenance (updates since last meeting in bold)

EI/21838– Sign on road near Park End. Requested: 26/10/21, Last followed up: 23/1/23. Progress reported: 23/1/23 New sign installed – Keswick finger to fix

EI/49466 – Pothole opposite Old Rectory. Requested: 21/2/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Already aware task assigned.

EI/83028 – Blocked gully on The Street, Watery Lonning, Nether Row crossroads. Requested: 26/8/22, Last followed up: 26/8/22.

EI/94247 – Blocked Drain on road near Green Close. Requested: 3/11/22 Last followed up 8/3/23: Progress reported – Report received awaiting further assessment.

EI/132671 – Broken sign, nr Muddy Duck. Requested 13/3/23 Last followed up: 3/12/23 Progress reported – new sign ordered.

EI/172074 Repaint road marking at give way near Caldbeck Village shop – Requested 18/10/23

Notice boards – New notice board installed at Fellside.

Clerk to email Mike J with list of old Highways issues.

Forgotten signs – Road closed sign on Pasture Lane near Mungrisdale  and sign at bottom of Woodhall lane.

Faulds Brow signs – One at T junction near cattlegrid clip broken and sign is at base of pole. Sign at X roads is missing.

State of repair of road round back of pond – it has been cold filled an whacked twice in the last 18m needs resurfaced.

Wath Brow – water running down the road.

Castle Sowerby side on Hesket Bridge water running across road.

Bus Shelter – Norman to look into cost of siting one near Oddfellows

BT Manhole – BT to be contacted about water that comes out of it – Tim to get a picture when it rains

Grass near Hesket Newmarket car park entrance damaged by pallet lorry – add to Brewery letter.

Road to Newlands  – green repair add to Lengthmans list.

Request bin attached to sign post near loos to stop people leaving dog waste bags in bin in toilets.

  1. Planning applications and decisions

a) Applications

i) 7/2023/2196 at Old Smithy, Caldbeck, Wigton, CA7 8EL – upstairs accommodation. The Council discussions on this application raised the following points.

    1. The lack of onsite parking.
    2. The nutrient neutrality mitigation report doesn’t say what will be done.
    3. That the accommodation should be linked to the business using a section 106 agreement.
    4. That the PC will object to the proposal if the accommodation is not linked to the business because LDNPA planning policy doesn’t support open market housing.

ii) T/2023/0165 at Ratten Row, local street from Home Farm to Dyke Nook, Caldbeck, CA7 8ER – Tree work. No Objection.

iii) T/2023/0167 at Cornhill House, Caldbeck, CA7 8EE – Tree work No Objection submitted.

iv) 7/2023/2164 at Ratten Row Gate, Caldbeck, Cumbria, CA7 8EE – Garage conversion. No Objection.

v) 7/2023/2190 at Ratten Row Gate, Caldbeck, Cumbria, CA7 8EE – Chimney stacks – No Objection submitted.

Decisions notified

7/2023/2177 at Howbeck School House, Hesket Newmarket, Wigton, CA7 8JN – replacing garden shed, Granted. The Council had no objections.

14. Lengthmans Activities

Norman has generated an activities list.

  1. Monthly Accounts 2022-23

a) Approved the receipts and payments since the last meeting, noted bank balances, reviewed budget monitoring report.

b) Noted account reconciliation

c) Approved of grants to local organisations included in the 2023-24 budget.

Northern Fells Group – £400

CAB Allerdale – £50

Great North Air Ambulance Service – £200

First Responders – £70

British Legion – £20

Kentigerns – £750

d) Noted that new grass cutting and Lengthsman contracts for 2024-2026 would be going out for tender and the 2024-25 budget used estimated figures.

e) Approved the change to the toilet cleaning hourly rate as proposed by the Remuneration sub-group. Clerk to prepare contract variation for this.

f) Approved draft 2024-25 budget with the following changes – Insurance estimate increased to £600 (due June 2024), increased the Northern Fells Group donation to £500, removed speed sign and hedge trimming from allocated reserves and used their allocated funding for a new allocated reserve Tree Maintenance.

g) Agreed to leave the 2024-25 precept at its current level.

Receipts

23 October – HNM Car park £191.30

4 November 2023 – Bench donation £490.00

4 November 2023 – Wayleave £135.84

4 November 2023 – Car Park £174.63

6 November 2023 – Jubilee Committee £41.60

8 November 2023 – CC Grass cutting £1,216.01

8 November 2023 – Interest £61.54

29 November 2023 –Donation £245.00 (Grand Tour of Skiddaw)

Payments

29 October 2023 – Bank Charges £5.40

30 October 2023 – Clerk salary £606.85

5 November 2023 – Bench £588.00

5 November 2023 – Tree guards £63.06

8 November 2023 – Toilet servicing £165.00

9 November 2023 – Water £100.46

9 November 2023 – Hesket Trees £1,008.00

20 November 2023 – Donation boxes £69.98

22 November 2023 – Water £35.48

28 November 2023 – High Pike cast £294.00

29 November – Clerk salary £732.09

29 November 2023 – Bank Charges £5.40

30 November 2023 – Fellside notice board £494.40

Bank Balances as at 1/12/23

Current Account £645.33

Deposit account £36,000

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2023/10/RandP-dec-23.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2023/10/Bud-Mon-dec-23.pdf

  1. Correspondence

To note items of correspondence received since the last meeting:

Cumbria Constabulary reports.

CALC: newsletters, updates.

Lake District National Park: Peter Walter report

  1. Meeting Dates

Upcoming meeting Dates – 2024 meeting dates 8th January, 19th February, 25th March, 13th May, 17th June, 29th July, 9th September, 21st October, 2nd December

 The meeting ended at 9:30pm

Attachment List

# Filename Description Link
1 Bud Mon dec 23 Budget Monitoring Dec 23 View / Download
2 RandP dec 23 Receipts and Payments Dec 23 View / Download