Parish Council Meeting March 2024

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Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck Parish Hall on Monday 25 March 2024 at 7:30pm.

 1. Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 19 February as a true record.

  1. Declaration of Interest

Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

To receive any other declarations by members of interests in respect of items on this agenda.

4. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  1. Report from Mike Johnson, Cumberland Councillor.
  2. Questions or matters of interest raised by residents and others
    1. High Pike – Viewmaster replacement update
    2. Bins – Dog waste bin request update and refurbishment of existing.
    3. Trees – Planting trees on the Caldbeck Green to stop people parking on it.
    4. Hesket Shop/Post Office – Possible closure.

5. Caldbeck Public Toilets

Update on status.

6) Caldbeck and Hesket Greens

a) Update on Caldbeck Green.

b) Consideration of Hesket Newmarket pond and land at Howbeck.

c) Management of Stadledykes

d) Hesket Green – Repairs due to parking on Green

7) Property Matters

a) Car Parks – Update on repairs and QR codes.

b) Property Working Group report

c) Fellside car park update

d) Hesket Newmarket – update on BT and what is Highway

  1. Footpath Working Group

a) Latest on path to Footpath to Waters Meet – state of repair and discussions with Forestry England

  1. Parish Maintenance

Caldbeck Parish Highways priorities

  • EI/21838– Sign on road near Park End.
  • EI/146937 – Road near pond – quality of repair
  • EI/172074 – Caldbeck Road markings
  • EI/178396 – Faulds Brow sign – X roads end
  • EI/184566 – Pothole Haltcliffe
  • EI/184567 – Potholes Calebreck
  • EI/184571 – Pothole Carrock
  • Blue gates rubbish

 

Any new items of maintenance.

  1. Planning applications and decisions

a) Applications

i) T/2024/0047 at Howbeck School House, Hesket Newmarket, Wigton, Cumbria, CA7 8JN – Tree

ii) 7/2024/2042 at Long Lea, Caldbeck, Wigton, CA7 8HW – Horse arena

b) Decisions notified

i) None.

11. Lengthsman activities

Renewal of the Lengthsman’s jobs list.

  1. Monthly Accounts 2023-24

To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

13) Correspondence

To note items of correspondence received since the last meeting:

  • Cumbria Constabulary,
  • CALC: newsletters, updates.
  • Lake District National Park: Peter Walter report
  • Free Kings portrait
  • .gov domain names

14) Document Reviews

  1. Upcoming meeting Dates

2024 meeting dates – 13th May, 17th June, 29th July, 9th September, 21st October, 2nd December

The intention is for the meeting to end by 9:30pm

Meeting Minutes

CALDBECK PARISH COUNCIL

Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 25th March at 7:30pm.

 Councillors present: Tim Cartmell (Chairman), Norman Atkinson, Paul Doherty, Sue Robson, David Sutherland, Mark Telford, Alan Tyson, Mike Warren , Alison Young

Also Present: David McGuffie (Clerk).

  1. Apologies

Angela Glendinning (family) gave her apologies which were accepted by the Council. Mike Johnson (Cumberland Councillor) sent his apologies.

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 19th February 2024 as a true record.

  1. Declaration of Interest

None.

  1. Public Participation

a) Report by Mike Johnson – No report.

b) High Pike – LDNPA installed the plaque about 20th March – Clerk to thank Carl Bradford for this. Grand Tour of Skiddaw informed that the plaque is now insitu. The spare resin cast has been collected.

c) Dog waste bin at Nether Row – Clerk to check if Tivoli would be willing to empty a bin there. Response still awaited. Alison had spoken with the Tivoli operator – they would like a second bin at Faulds Brow and the top ring of the Hesket bin welded.

d) Trees on the Green edge – The Council didn’t think it was a good idea because it would mean installing tree protection fencing next to the road, narrowing the road and making maintenance of the Green more difficult.

e) Hesket shop/Post Office – The Council supported in principle the residents desire to keep the shop and Post Office open. It discussed the erection of a temporary shop on Common land but felt that there were too many obstacles that stopped it being a viable solution.

  1. Caldbeck Public Toilets

The leak has been reported to Wave but it hasn’t been determined if the total cost of lost water ~£42 will be refunded yet. The latest bill shows half the water usage that the toilets were using when the Parish Council took them over.

  1. Caldbeck and Hesket Greens

a) Update on Caldbeck Green – The 3x downy birch saplings and protective fencing have been installed. Ian Noble and Paul Graham to be thanked for their help with the installation.

b) Update on Hesket Newmarket Pond and Howbeck – Some rubbish removed from Howbeck and brush trimmed back.

c) Management of Stadledykes – Alison explained that she had taken some guidance on the best way forward after the wildlife site damage. The proposed plan being that following a visit by the Dubwath Silver Meadows ecologist to confirm that the wood pile would be redistributed across the site, some plants would be moved from near Caldbeck and Hesket ponds and willow cuttings would be planted. It was accepted that there would be some recovery and that the woodcocks may return once the wood is moved. It was suggested that the Hodgson might help move the wood pile – Alison to speak to them. Mike W to join the Biodiversity group.

d) Hesket Front Green repairs from cars parking – The Council reviewed the options and decided that option 1 – adding more hardcore and then replacing the grass on top of it was the preferred course once the ground was dry. The other options (grasscrete or grasstrax surfacing) were too expensive and may require Secretary of State consent.

  1. Property Matters

a) Car parks – First PayPal payment received. Given the extent of the surface repairs David will obtain quotes to the complete car park and sort out the drains after Easter.

b) Property Working Group – Transfer to Hunters – The Council reviewed the draft agreement prepared by our solicitors and decided to approve it with amendments.

c) Fellside car park – 2x Quotes to be passed to David.

d) Land at Hesket Newmarket. – Mike J’s PA is chasing Highways about confirmation that land isn’t part of the highway.

e) Property Working Group – David has prices for the replacement window in the west elevation of the John Peel Shelter/Fair Trade Shop (£520+VAT for uPVC and £510+VAT for wood). Norman to speak to the duty planner about the replacement and whether it would need planning permission (£250).

f) John Peel Shelter tenancy – Renewal drafted and tenants have confirmed their details are the same and that they wish to continue for 3 more years.

  1. Footpath Working Group

Tim explained the current position and David went through the quotes. It was suggested that access costs could be reduced by the installation of a bridge. David to obtain a price for a bridge and then let the donor know the potential price.

9. Parish Maintenance (updates since last meeting in bold)

EI/21838– Sign on road near Park End. Requested: 26/10/21, Last followed up: 8 Jan 2024. Progress reported: 8/1/24 New sign installed – replacement Keswick ordered

EI/146937 – Road surface of road near pond. Requested: 24/4/23 Last followed up 8/1/24. Progress reported: Complete (Poor quality patches). Paul to provide photos to Mike showing the quality of the repairs. The repairs have been redone and are much better.

EI/172074 Repaint road marking at give way near Caldbeck Village shop – Requested 18/10/23

EI/178396 – Faulds Brow crossroads sign – Requested: 12/12/23

EI/184566 – Pothole Haltcliffe – Reported 18/1/24 – Norman thought this may have been repaired but it was agreed to wait for Highways notification before changing its status.

EI/184567 – Potholes Calebreck – Reported 18/1/24

EI/184571 – Pothole Carrock – Reported 18/1/24

Blue gates rubbish – Tim explained that he had contacted Highways about removal of the shilly bunds but they refused because they weren’t a safety issue. He has asked the LDNPA to pursue this.

To consider any other urgent matters regarding parish maintenance.

Norman informed the Council of the extensive road repairs carried out between Pasture Lane and Windy Brow.

Sign post by Caldbeck pond – repair/renovation was discussed. It was agreed that the Council would be responsible for dismantling, shot blasting, welding and the purchase of materials and that the Young Farmers would be asked to undertake the painting. The Council approved £1,000 for these works.

  1. Planning applications and decisions

a) Applications

i) T/2024/0047 at Howbeck School House, Hesket Newmarket, Wigton, Cumbria, CA7 8JN – Tree – No Objection. It was noted that the plan showed the trees in the wrong location. They should be in the garden.

ii) 7/2024/2042 at Long Lea, Caldbeck, Wigton, CA7 8HW – Horse arena – No Objection

b) Decisions notified

  1. None.

11. Lengthsman activities

Review of the Lengthsman’s jobs list.

  1. Monthly Accounts 2022-23

To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

Receipts

6 March 2024 – PayPal £00.01

8 March 2024 – Interest £47.14

Payments

26 February 2024 – Water £74.40

28 February 2024 – Toilet servicing £200.14

28 February – Allotments £90.00

29 February 2024 – Clerk salary £732.09

29 February 2024 – Bank Charges £5.00

1 March 2024 – Cones £85.68

1 March 2024 – Lengthsman £374

11 March 2024 – Emergency tree work £168.00

13 March 2024 – Trees £54.72

13 March 2024 – Spare plaque £66.00

16 March 2024 – Tree guards £96.92

22 March 2024 – Water £7.49

Bank Balances as at 24/3/24

Current Account £1,245.87

Deposit account £29,000

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2024/03/RP-Mar.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2024/03/Bud-Mar.pdf

  1. Correspondence

To note items of correspondence received since the last meeting:

  • Cumbria Constabulary,
  • CALC: newsletters, updates.
  • Lake District National Park: Peter Walter report
  • Free Kings portrait – all councils can apply if they want one – Clerk to apply.
  • .gov domain names – NALC pushing for these but take up is low due to costs. So far only1,800 out of over 10,000 town and parish councils have changed. The Council decided against spending about twice as much as it does now for website/emails as the change is optional.
  1. Document Reviews – The Council agreed the proposed forward review schedule and the Equality, Training and Risk Management Policies as proposed. It accepted the Grants policy with an amendment to paragraph 4.5 to state that the Council will not give grants for “For Profit” events.
  2. Meeting Dates

Upcoming meeting Dates – 2024 meeting dates 13th May, 17th June, 29th July, 9th September, 21st October, 2nd December

 

The meeting ended at 9:25pm

Attachment List

# Filename Description Link
1 File icon Budget Monitoring March 24 Budget Monitoring March 24 View / Download
2 File icon Receipts and Payments March 24 Receipts and Payments March 24 View / Download