May Meeting 2024

Skip past breadcrumb nav

Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck Parish Hall on Monday 13 May 2023 at 7:30pm.

 1.Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 23 March as a true record.

  1. Declaration of Interest

Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

To receive any other declarations by members of interests in respect of items on this agenda.

4. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

Report from Mike Johnson, Cumberland Councillor.

Questions or matters of interest raised by residents and others

    1. Dog waste bins – Nether Row? And repair update
    2. Hesket Post Office – latest
    3. Knocker Road – state of road
    4. High Pike Plaque – orientation

5. Caldbeck Public Toilets

Update on status.

  1. Caldbeck and Hesket Greens

Update on Caldbeck Green.

Consideration of Hesket Newmarket pond and land at Howbeck.

Stadledykes

  1. Property Matters

a) Car Parks – Update on surface repairs.

b) Property Working Group report – sale of frontages

c) Fellside car park update

d) Hesket Newmarket – update on BT wayleave

e) Hesket Newmarket – Allotment access

f) Hesket Newmarket – Repairs due to parking on Green date to be set

g) Caldbeck – John Peel shelter tenancy renewal and window repair/renewal

h)  Caldbeck – Howk storyboard

i)   Caldbeck – riverpath erosion

  1. Footpath Working Group

a) Latest on path to Footpath to Waters Meet – state of repair and discussions with Forestry England

b) Registration of Footpath to Waters Meet

  1. Parish Maintenance

Caldbeck Parish Highways priorities

  • EI/21838– Sign on road near Park End. Fixed
  • EI/172074 – Caldbeck Road markings
  • EI/178396 – Faulds Brow sign – X roads end – Closed– No record of sign
  • EI/184566 – Pothole Haltcliffe
  • EI/184567 – Potholes Calebreck
  • EI/184571 – Pothole Carrock
  • EI/201895 – Blocked pipe under road between Whelpo and Park End
  • EI/203073 – Faulds Brow sign – X roads end – resubmission showing sign at Park End cattlegrid
  • Blue gates rubbish

Any new items of maintenance.

  1. Planning applications and decisions

a) Applications

i) 7/2024/2038 at Howbeck School House, Hesket Newmarket, Wigton, Cumbria, CA7 8JN – Garage – No objection submitted.

ii) 7/2024/2086 at Biggards Farmhouse, Caldbeck, Wigton, Cumbria, CA7 8EY – Conversion of a barn into 2x properties.

b) Decisions notified

i) T/2024/0047 at Howbeck School House, Hesket Newmarket, Wigton, Cumbria, CA7 8JN – Trees – Granted

ii) 7/2024/2042 at Long Lea, Caldbeck, Wigton, CA7 8HW – Horse arena – Refused

  1. Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

12. Monthly Accounts 2023-24

  • To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.
  • Internal Audit
  • AGAR section 1
  • Final budget outturn, accounting statement and variances
  • AGAR section 2 RFO certification
  • AGAR section 2 Consideration and Approval
  • Public Rights dates

13. Correspondence

To note items of correspondence received since the last meeting:

  • Cumbria Constabulary,
  • CALC: newsletters, updates.
  • Lake District National Park: Peter Walter.
  • Kings Portrait – portrait received, gift to Parish Hall?
  • Bus service – weekend bus service change means Hesket Newmarket service has ended
  • Council insurance – renewal
  • Licensing – any comments on Muddy Duck application

14. Standing Orders – revision required due to legislation change.

15. Councillor vacancy – process following resignation of Mark Telford

16. Emergency planning

a) Planning proposals

b) Gritting Policy

  1. Upcoming meeting Dates

2024 meeting dates – 17th June, 29th July, 9th September, 21st October, 2nd December

 

The intention is for the meeting to end by 9:30pm

Meeting Minutes

CALDBECK PARISH COUNCIL

 Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 13th May at 7:30pm.

 Councillors present: David Sutherland (Chairman), Norman Atkinson, Tim Cartmell, Angela Glendinning , Alan Tyson, Mike Warren , Alison Young

Also Present: Mike Johnson (Cumberland Councillor), Sally Vaux, David McGuffie (Clerk).

  1. Apologies

Paul Doherty (family) and Sue Robson (health) gave their apologies which were accepted by the Council.

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 25th March 2024 as a true record.

  1. Declaration of Interest

None.

  1. Public Participation

a) Report by Mike Johnson – Cumberland Council AGM is on Wednesday. It set its budget in March and includes £41M of borrowing.

Dog waste bins – Clerk to awaiting response from Tivoli about emptying a bin at Nether Row. A second bin at Faulds Brow to be purchased.

Hesket shop/Post Office – The Council supported in principle the residents desire to keep the shop and Post Office open. Tims draft letter to be forwarded. High Sheriff will be visiting the Hesket Newmarket to see the current co-operatives.

Knocker Road – The recent tractor run has made the road difficult to pass. As the road is officially highway it was agreed to ask Mike J what could be done.

High Pike – The plaque has been installed about 15o out of alignment. The spare plaque will be lent to LDNPA in case the installed one is damaged when it is realigned. The LDNPA will replace the spare if it is used.

  1. Caldbeck Public Toilets

Ewan is looking into the leaks in the ladies.

  1. Caldbeck and Hesket Greens

a) Caldbeck Green – Nothing to report.

b) Update on Hesket Newmarket Pond and Howbeck – There is a duck on the pond. Once the pond surrounds dry out they will be flattened using the last of the pond refurbishment funds.

c) Management of Stadledykes – Alison said that herself, the Hodgsons and the ecologist (Dr Tilzey) had met three times and agreed the way forward. The dyke kest has been replanted with species of trees and shrubs which will be of benefit to bees and other pollinators. The woodpile has been moved to the far back corner where it will be left as a habitat pile to rot down. The ground has been smoothed out and a small pond/scrape has been made on the site of an old dub. 70+ plants have been planted free tree guards, obtained from the Forestry Commission, have been used to give the plants some protection from sheep whilst they get established. It was agreed to wait and see how the plants grow and the land recovers. David said he had some tree stakes which could be used if netting or taller tree guards was needed.

  1. Property Matters

a) Car parks – David had obtained 2x quotes to repair the Caldbeck car park and sort out the drains. It was agreed to accept O’Malley’s quote and with an allowance for contingencies approve £5,000 for the work. O’Malley’s quote allowed 5 working days for the works with the car park being done in sections but likely to be less if the whole car park is closed off. The Council would request that the works be undertaken in June to avoid school holidays. Temporary closure notices to be posted.

b) Property Working Group – Sale to the Hunters – The Council nominated Tim and Alan to sign the transfer on behalf of the Council.

c) Fellside car park – David had obtained a third quote. The Council decided that all the quotes were much higher than expected and it was agreed that David would speak to Vince Parry the lowest of the quotes to see what options were available.

d) Land at Hesket Newmarket. – Dot (Mike J’s PA) obtained confirmation from that land isn’t part of the highway. BT have accepted this and have paid £952 in back payment and will pay £337/yr from now on.

e) Allotment Access – Ewan has been asked to put two tones of MOT grade 1 sub base down and compact it to level the access. Confirmation that this has been completed and the access is safe to be sought.

f) Green Repairs – David to speak to Vince Parry about the timing of the repairs when he talks to him about Fellside.

g) Property Working Group – John Peel Shelter/Fair Trade Shop tenancy agreement signed. Norman had spoken to the duty planner about the replacement window and was told that planning permission wouldn’t be needed if the replacement uPVC window was like for like style wise. The Council agreed to go with an uPVC one. David to speak to Audrey and agree a replacement date.

h) Howk storyboard – The Hodgsons have applied for funding from LDNPA to replace/refurbish the storyboard and have agreed to involve the school in its design. The Clerk has passed on Mr. Hodgson’s contact details to the school so they can organise it between them.

i) River path erosion – Tim is sending weekly photos to the LDNPA who are monitoring the erosion and looking at possible solutions

8. Footpath Working Group

a) Update copied from minutes of the Annual Parish meeting.

David explained that both of the quotes received were similar and that both with known additions and contingencies would be in the £90-95,000 range. These involve coming from the Caldbeck end and include a bridging structure to bypass the bank slip. Quotes for accessing via Mike Bell’s field were more expensive. Forestry England will only allow works to be undertaken by contractors on their approved contractor list which limits those able to quote. The potential donor has been made aware of the scale of the costs and has indicated that they are willing to donate up to £40,000. The Footpath Working Group are looking at other possible funding sources.

b)Registration – To register the footpath statements saying that it has been used for over 20 years are required. It was agreed that up to £200 could be spent on a plan to support the application.

9. Parish Maintenance (updates since last meeting in bold)

EI/21838– Sign on road near Park End. Requested: 26/10/21, Last followed up: 8 Jan 2024. Progress reported: 9/4/24 Finger replaced. 11/4/24 Finger missing

EI/172074 Repaint road marking at give way near Caldbeck Village shop – Requested 18/10/23

EI/178396 – Faulds Brow crossroads sign – Requested: 12/12/23 – Closed – No record of sign

EI/184566 – Pothole Haltcliffe – Reported 18/1/24 – Remove, repaired as part of resurfacing

EI/184567 – Potholes Calebreck – Reported 18/1/24 – Remove, repaired as part of resurfacing

EI/184571 – Pothole Carrock – Reported 18/1/24 – Remove, repaired as part of resurfacing

EI/201895 – Blocked pipe under road between Whelpo and Park End – Reported 17/4/24

EI/203073 – Faulds Brow sign – X roads end – resubmission showing sign at Park End cattlegrid end

Blue gates rubbish – yet to be removed

Sign post by Caldbeck pond – time to undertake refurbishment to be agreed

The signs on the finger posts at Blue Gates appear to have moved in the wind. TBC.

Give Way sign at the rear of the Oddfellows needs fixed or replaced.

  1. Planning applications and decisions

a) Applications

i) 7/2024/2038 at Howbeck School House, Hesket Newmarket, Wigton, Cumbria, CA7 8JN – Garage – No objection submitted. LDNPA granted application.

ii) 7/2024/2086 at Biggards Farmhouse, Caldbeck, Wigton, Cumbria, CA7 8EY – Conversion of a barn into 2x properties. The Council had no objection to the conversion but agreed that local occupancy restriction be pursued.

b) Decisions notified

i) T/2024/0047 at Howbeck School House, Hesket Newmarket, Wigton, Cumbria, CA7 8JN – Tree – Granted

ii) 7/2024/2042 at Long Lea, Caldbeck, Wigton, CA7 8HW – Horse arena – Refused

  1. Lengthsman activities

Review of the Lengthsman’s jobs list.

  1. Monthly Accounts

i) To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

ii) Internal Audit – The Clerk confirmed that the Internal Audit had been completed and the Internal Auditor had signed the AGAR. Internal audit recommendations were accepted.

iii) AGAR section 1 – agreed that the governance processes had been followed as indicated and that Chairman could sign the approval.

iv) Final budget outturn, accounting statement and variances – https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2024/05/Accounting-statement-23-24.pdf – These were noted.

v) AGAR section 2 RFO certification – The Council noted the accounts presented.

vi) AGAR section 2 Consideration and Approval – The Council approved the accounting statement.

vii) Public Rights dates 3 June to 12 July

Receipts

25 March 2024 – Car Park £66.24

30 March 2024 – Interest £378.98

31 March 2024 – Car Park £269.96

31 March 2024 – Ladies £2.96

31 March 2024 – Gents £13.05

1 April 2024 – PayPal £0.67

2 April 2024 – ENWL £68.39

2 April 2024 – Precept £9,165.00

8 April 2024 – Interest £49.80

15 April 2024 – Square £1.72

27 April 2023 – Wayleave £1,289.60

2 May 2024 – Rent £4.00

3 May 2024 – Rent £2.00

3 May 2024 – Rent £2.00

3 May 2024 – Rent £14.00

3 May 2024 – Rent £6.00

4 May 2024 – Rent £6.00

7 May 2024 – Rent £2.00

8 May 2024 – Rent £6.00

Payments

26 March 2024 – Clerk Expenses £74.40

29 March 2024 – Bank Charges £5.00

2 April 2024 – Clerk salary £732.09

3 April 2024 – Lengthsman £408.00

23 April 2024 – Water £17.59

24 April 2024 – Plants £47.10

29 April 2024 – Clerk salary £659.03

29 April 2024 – HSBC £5.00

30 April 2024 – Internal Auditor £50.00

30 April 2024 – Seeds £33.11

30 April 2024 – Willows £18.00

8 May 2024 – Toilets servicing £153.00

Bank Balances as at 10/5/24

Current Account £      254.58

Deposit account £37,108.50

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2024/05/RP-May-24.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2024/05/BM-May-24.pdf

  1. Correspondence

To note items of correspondence received since the last meeting:

  • Cumbria Constabulary,
  • CALC: newsletters, updates.
  • Lake District National Park: Peter Walter report
  • Kings Portrait – portrait received, to gift to the Parish Hall
  • Bus service – weekend bus service change means Hesket Newmarket service has ended
  • Council insurance – £701.83 or £609.18 if we agree to 3yr LTU with them. The Council agreed to a further 3yr LTU.
  • Licensing – The Council considered the Muddy Duck licensing application. The Clerk advised that though the licensing application was to 11pm because the planning application only allowed use of the patio area to 9pm then as it was the more restrictive condition it would limit alcohol consumption in the patio area to 9pm. It was noted that the application wasn’t consistent about on/off premises alcohol sales. Following discussion the Council agreed to object to the playing of live music on the grounds of nuisance. Tim agreed to draft the Councils response.

14). Standing Orders – revision of 11a) and 11b) required due to legislation change. 11d) value for 3x quotes increased from £2,000 to £3,000.

15. Councillor vacancy – The process for filling the vacancy was agreed.

  1. Emergency planning

a) Planning proposals – Copied from minutes of the Annual Parish meeting.

Tim said that the Council in co-operation with the Parish Hall and the Northern Fells Group had been looking into what would be required for the Parish Hall to be a designated safe place i.e. somewhere of sufficient size that was warm and could provide food where parishioners could stay in an emergency. In order to do this a separate independent power supply would be needed. Initial costing for a second hand an oil tank and generator and their installation was approx. £12,000. ENWL to be approached about funding.

b) Gritting Policy – Norman to confirm that Mike Bell still undertakes gritting.

17. Upcoming meeting Dates

Upcoming meeting Dates – 2024 meeting dates 17th June, 29th July, 9th September, 21st October, 2nd December

 The meeting ended at 9:30pm

 

Attachment List

# Filename Description Link
1 File icon Budget Monitoring May 24 Budget Monitoring View / Download
2 File icon Receipts and Payments May 24 Receipts and Payments View / Download
3 File icon Accounting statement 23-24 View / Download
4 File icon Chairmans report 2024 View / Download