May 2022 Meeting

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Meeting Agenda

 

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck  Parish Hall on Monday 9 May 2022 at 7:30pm.

 1. Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 28 March 2022 as a true record.

  1. Declaration of Interest

Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

To receive any other declarations by members of interests in respect of items on this agenda.

  1. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  1. Report from Mike Johnson, County Councillor.
  2. Report from Tony Annison, Allerdale Borough Councillor.
  3. Questions or matters of interest raised by residents and others

5. Hesket Lonning Footpath

An update on progress since the last meeting will be taken at a Footpath Working Group meeting on 12th May.

  1. Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements.

  1. Street Lighting

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall and removal of Hesket Newmarket street lights .

8. Caldbeck and Hesket Greens

a) Update on pilot project proposal for increasing biodiversity on Caldbeck Green.

b) Consideration of Hesket Newmarket pond and management of Stadledykes and land at Howbeck,Hesket Newmarket.

c) Hesket Green

10. Property Matters

a) Update on Caldbeck car park, notices, arrangements for cash and non cash donations, demarcation of parking spaces.

b) Arrangements for Hesket Newmarket car park.

c) The Coach House, Hesket Newmarket.

d) The Old Map Shop, Caldbeck.

e) Tree survey on land at Caldbeck and Hesket Newmarket.

f) Property Working Group report

g) Fellside car park

10. Caldbeck increased visitor pressure

i) Car parking

ii) Litter

  1. Speeding Traffic in Hesket Newmarketand Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

12. Parish Maintenance

i) Caldbeck Parish Highways priorities

ii) EI/18856 – Upton potholes/resurfacing – gully clean has been undertaken.

iii) EI/18934 – Sign at Blue Gates after car accident 8 August 2021

iv) EI/18936 – Snowhill damaged sign post

v) EI/18937 – Historic sign post Hesket Bridge

vi) EI/21838- Sign on road near Park End.

vii) EI/32699 – Midtown blocked gulley.

viii) EI/36594 – Pothole Pasture Lane

ix) EI/36597 – Pothole Ratten Row

x) EI/40652 – Beckstones/stadledykes – Pothole/road surface

xi) EI/43092 – Pothole – East of Hesket Newmarket

xii) EI/43366 – Pothole The Street

xiii) EI/49466 – Already know about pothole opposite Old Rectory

xiv) EI/51290 – Standing water opposite Parish Hall

xv) EI/55483 – Blocked drain B5299 – already aware

xvi) EI/55484 – Blocked drain Fellside

xvii) EI/55833 – Damage to Hesket Bridge

xviii) EI/58177 – Pothole by drain near Old Smithy resubmission

xix) Blocked drainage ditches on Caldbeck Common above Knocker House.

xx) Dustbins Faulds Brow and Blue Gates

xxi) Corner at Woodhall Lonning and the Street.

To consider any other urgent matters regarding parish maintenance

13. Planning applications and decisions

a) Applications

i) 7/2022/2114 at Town Head House, Upton, Caldbeck, Wigton, Cumbria, CA7 8EU

ii) T/2022/0066 at Caldbeck Village Green – No objection submitted

iii) 7/2022/2103 at High Greenrigg House, Caldbeck, Wigton, CA7 8HD

iv) 7/2022/2104 at High Greenrigg House, Caldbeck, Wigton, CA7 8HD

v) 7/2022/2095 at Whelpo House, Caldbeck, Wigton, CA7 8HQ – No objection submitted

vi) 7/2022/2107 at Whelpo House, Caldbeck, Wigton, CA7 8HQ

b) Decisions notified

i) 2022/2003 Askewmire – No Objection

ii) 2021/2361 Temperance Hall – No Objection

  1. Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

15. Caldbeck Community Wheels

16. The Queens Platinum Jubilee Celebrations

i) Parish Council Tree planting

ii) Mugs

iii) Events

17. Monthly Accounts 2021-22

i) To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

ii) Internal Audit

iii) AGAR section 1

iv) Final budget outturn, accounting statement and variances

v) AGAR section 2 RFO certification

vi) AGAR section 2 Consideration and Approval

  1. Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary,
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies monthly report.
  1. Upcoming meeting Dates

13th June, 25th July, 5th September, 17th October, 5th December

 

The intention is for the meeting to end by 9:30pm

Meeting Minutes

                                                            CALDBECK PARISH COUNCIL

 Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 9th May 2022 at 7:30pm.

 Councillors Present: Tim Cartmell (Chairman), Paul Doherty, Norman Atkinson, John Brown, Angela Glendinning, Paul Graham, Mark Telford,Alan Tyson, Alison Young Poole

Also Present: Mike Johnson (County Councillor, Cumberland Unitary Authority Councillor and Leader Allerdale Borough Council), David McGuffie (Clerk), Mr. & Mrs. Cheshire.

  1. Apologies

Tony Annison (Allerdale Borough Councillor), John Brown (Family) and Mark Telford (Family) sent their apologies.

 

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 28th March 2022 as a true record.

  1. Declaration of Interest

Paul Graham declared an interest in the tree work.

  1. Public Participation

Reports

Mike Johnson said that during his canvassing for Unitary Authority elections he had travelled a lot of the minor roads in the parish and noted that there were many potholes needing repair. He was congratulated on being elected as the Cumberland Unitary Authority Councillor for the Thursby ward.

Tim brought forward Items 13 a) iii) and iv) as the Cheshires’ were in attendance. Mrs. Cheshire explained that since purchasing the property in December 2020 they had previously successfully applied to replace some windows. This application was to future proof the farmhouse by making it wheelchair accessible and fitting a downstairs bathroom. The Council had No Objection to the application.

Norman presented a query from a Hesket resident about the Cherry tree on the green. The tree though assessed in the tree survey as low risk does slight obstruction to traffic. Following a discussion about the tree it was agreed that Paul G will submit a new planning application to undertake work on the tree and that if Mark Binney helps with the movement and clearance of the debris Paul agreed that the work could be undertaken at no extra cost to the Council.

  1. Hesket Lonning Footpath

A meeting with the Footpath Working Group to discuss future consultation documentation is scheduled for Thursday 12th May.

  1. Caldbeck Public Toilets

A leak in the other ladies toilet, not the one where the pan was replaced has been reported to Allerdale. They should be out this week to assess/fix. The Allerdale solicitors have sent the Heads of terms for the transfer of the public toilets. Tim noted that there were a number of questions raised by these and noted that they didn’t mention the payment of the £9,000 grant. He suggested that the Council raise enquiries and that the Council only use a solicitor for the final paperwork. That was agreed.

Mike suggested that if any new build is contemplated then the Council should have a pre-application meeting with the National Park planners with regard to nutrient neutrality and the current restrictions on connections to the system that could increase nitrate and phosphate levels in the river catchments.

  1. Street Lighting

A route for getting power to a street near the Parish Hall has been identified. The power for the light would be sourced from the Parish Hall, crossing Mr. Carter’s land and then the verge. Paul Hellon has supplied a quote to undertake the works to code and the Council has accepted the quote. Allerdale would be responsible for the pole, its foundations and final electrical connection. Mike to confirm that digging in the verge is acceptable to Allerdale. Tim to write to Mr. Carter thanking him for allowing the cable to cross his land.

Alison confirmed that Hesket Newmarket street lights (Numbers 8 and 9) have now both been disabled.

The streetlight (13) located on the first house (1 Beech Cottage) on the corner of The Street and the road leading to Wood Hall was broken and has been made safe. ENW have responded and they will not install a new light on the building. Alison checked whether there was sufficient room for ENW to fit a feeder pillar next to the house – there isn’t. Alison is trying to get permission from the owners to allow Allerdale to confirm the cable routing to the missing light.

  1. Caldbeck Green and other conservation issues

a) Caldbeck Green – nothing beyond routine grass cutting.

b) Stadledykes – Paul G has spoken to Mike Hodgson about moving the dyke fellings, especially those nearest the road. This would need to be after nesting birds have left.

c) Hesket Green – Costings for Hesket Newmarket pond work (dredging, fencing) have been received. Alison is looking at potential grant sources and will bring proposals back to the Council in due course.

d) Alison and Paul G undertook a tree survey at the millennium plot at Howbeck. Some tidying up to make it more accessible was recommended.

  1. Property Matters

a) &b) Update on car parks

Alan will look into grading both the Caldbeck and Hesket car parks. Once this has been completed additional top stone will be purchased and spread if necessary.

Tim, Alison and Paul G met with representatives of the Open Spaces Society and Friends of the Lake District to discuss potentially swapping the car park out of the Common and land at Bracken Heads into it. Given that a land exchange application costs £4,900 plus land costs and solicitor fees it is prudent to understand if these bodies will object. The Council is awaiting their formal response and unless they state that they won’t object will not progress this further. The National Park have nothing on the Heritage list for the car park

c) The Coach House, Hesket Newmarket.

No change..

d) The Old Map Shop, Caldbeck.

The Council has instructed solicitors to create an easement. The Council confirmed the decision of the Proprty Working Group that if it pulled out of the easement creation then it would bear it own costs, and agreed to include the electricity supply in the easement.

e) Tree survey – The planning applications for the trees identified in the survey as requiring work have been submitted see items 13 a) vii) and 13a) viii).

f) Property Working Group.

No progress with BT Open Reach wayleave.

g) Solar Bollard

No progress.

h) River monitor – Norman gave an account of his meeting with the EA representative about the installation of a river monitor which will track the river heights and give alerts when flooding may be imminent. The intention is for the device to blend in as best as possible.

  1. Caldbeck visitor pressure

Tim began by stating that the Hodgson’s had opened up a field as a temporary car park over Easter and it had taken 30+ cars off the streets and noticeably reduced congestion. The Council thanked them for this.

The Council had received a complaint about events at the Muddy Duck causing increased traffic, litter etc. The Council is aware of the issues which is why it was grateful for the additional parking and purchased additional bins. It also noted that it has no control over what events businesses in the parish wish to organise and that some businesses have noticed increased trade due to the Muddy Duck’s events.

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

Norman to send a reminder to the data collection team about collecting data in Hesket Newmarket and Caldbeck which was scheduled for May/June 2022.

  1. Parish Maintenance

Caldbeck Parish Highways priorities – The Parish Council’s ability to help identify Highways priorities will not change prior to the formation of the Unitary Authorities.

EI/18856 – Upton potholes/resurfacing – gully clean has been undertaken. Outstanding work was planned to start May 6th but has been delayed.

EI/18934 – Sign at Blue Gates after car accident 8 August 2021

EI/18936 – Snowhill damaged sign post

EI/18937 – Historic sign post Hesket Bridge

EI/21838- Sign on road near Park End.

EI/32699 – Midtown blocked gulley.

EI/36594 – Pothole Pasture Lane

EI/36597 – Pothole Ratten Row

EI/40652 – Beckstones/stadledykes – Pothole/road surface

EI/40685 – Pothole by drain near Old Smithy – repaired.

EI/43092 – Pothole – East of Hesket Newmarket

EI/43366 – Pothole The Street

EI/49466 – Already know about pothole opposite Old Rectory

EI/55483 – Blocked drain B5299 – already aware

EI/55484 – Blocked drain Fellside – Has been cleaned out waiting for rain to prove that it has cured the standing water issue.

EI/55833 – Damage to Hesket Bridge

Blocked drainage ditches on Caldbeck Common above Knocker House.

Fellside car parking – the Council awaits plans for car parking at Fellside.

  1. Planning applications and decisions

a) Applications

i) 7/2022/2114 at Town Head House, Upton, Caldbeck, Wigton, Cumbria, CA7 8EU – No objection

ii) T/2022/0066 at Caldbeck Village Green – No objection submitted

iii) 7/2022/2103 at High Greenrigg House, Caldbeck, Wigton, CA7 8HD – No objection

iv) 7/2022/2104 at High Greenrigg House, Caldbeck, Wigton, CA7 8HD – No objection

v) 7/2022/2095 at Whelpo House, Caldbeck, Wigton, CA7 8HQ – No objection submitted

vi) 7/2022/2107 at Whelpo House, Caldbeck, Wigton, CA7 8HQ – No objection

vii) T/2022/0069 at Hesket Nemarket – from Council Tree survey – No objection

viii) T/2022/0072 at Caldbeck Car Park – from Council Tree survey – No objection

ix) T/2022/0070 at Crammond Cottage – No objection

b) Decisions notified

i) 2022/2003 Askewmire – No Objection

ii) 2021/2361 Temperance Hall – No Objection

iii) 2022/2033 Heald – No Objection

  1. Lengthman’s Contract

Norman stated that Mark is efficiently working through the activities list but that communication of progress could be improved.

  1. Caldbeck Community Wheels

The Council noted the progress in the creation of a replacement bus service.

  1. Platinum Jubilee

a) Trees – Tree planting undertaken 2nd Pictures of the event on Council website.

b) Mugs – These have been ordered.

c) Events – The Jubilee committee will be organising its own events and not through the Council now that it has insurance in place. The Council noted that the Muddy Duck had given the Jubilee Committee a donation of £1,000.

  1. Monthly Accounts 2021-22

i) The Council approved the receipts and payments since the last meeting, noted the bank balances and reviewed budget monitoring report

Receipts

i) 26 March 2022 ENWL – wayleave £72.54

ii) 22 March 2022 – Car parks £80.24

iii) 31 March 2022 – Interest £23.68

iv) 1 April 2022 – Allerdale precept £9,165.00

v) 8 April 2022 – Interest £6.45

vi) 10 April 2022 – Donation for Jubilee Trees £70.00

vii) 11 April 2022 – Car parks £96.17

viii) 22 April 2022 – Car parks £118.03

Payments

ix) 29 March 2022 David McGuffie Nett Mar salary £544.76.

x) 29 March 2022 HSBC charges £5.00

xi) 30 March 2022 Lengthman £844.00

xii) 31 March 2022 Clerk back pay £67.31

xiii) 31 March 2022 Clerk expenses q4 £134.04

xiv) 1 April 2022 Allerdale – refund of Affordable Housing grant £1,319.00

xv) 5 April 2022 Parish Hall hire 2021 £84.00

xvi) 7 April 2022 Val MacFadzean £75

xvii) 10 April 2022 Tim Cartmell – 3x metal bins £40.96

xviii) 22 April 2022 Paul Graham – Jubilee trees and fencing £63.56

xix) 29 April 2022 David McGuffie Nett Apr salary £554.67

xx) 29 April 2022 HSBC charges £5.40 (£5.00 account charge and 40p for cheque)

xxi) 1 May 2022 Insignia – Jubilee mugs £441.94

Bank Balances as at 2/5/ 2022

Current Account £22,407.95

Deposit account £108,575.45 including £98,627.80 for Hesket Lonning footpath.

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/04/RP-May-2022.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/04/BM-May-2022.pdf

ii) Internal Audit – The Clerk confirmed that the Internal Audit had been completed and the Internal Auditor had signed the AGAR.

iii) AGAR section 1 – agreed that the governance processes had been followed as indicated and that Chairman could sign the approval.

iv) Final budget outturn, accounting statement and variances – https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/04/CPC-accounting-statement-21-22.pdf – These were noted.

v) AGAR section 2 RFO certification – The Council noted the accounts presented.

vi) AGAR section 2 Consideration and Approval – The Council approved the accounting statement.

vii) Exercise of public rights dates – These dates will be published on the Council website and minuted in June meeting minutes as the period cannot start yet as it must include 1st

  1. Correspondence

The Council noted the following correspondence received since the last meeting notably:

Cumbria Constabulary reports.

CALC: newsletters, updates.

Lake District National Park: Geoff Davies monthly report.

  1. Date of Next Meeting

13th June 2022 in Caldbeck Parish Hall.

The meeting ended at 9:30pm

Attachment List

# Filename Description Link
1 Receipt_payments R&P May 2022 View / Download
2 BM May 2022 BM May 2022 View / Download