March 28th 2022

Skip past breadcrumb nav

Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck  Parish Hall on Monday 28 March at 7:30pm.

 Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 21 February 2022 as a true record.

3. Declaration of Interest

Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

To receive any other declarations by members of interests in respect of items on this agenda.

  1. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  1. Report from Mike Johnson, County Councillor.
  2. Report from Tony Annison, Allerdale Borough Councillor.
  3. Questions or matters of interest raised by residents and others
    1. Allotments – Fencing
  4. Hesket Lonning Footpath

Update on progress since the last meeting.

  1. Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements.

  1. Street Lighting

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall and removal of Hesket Newmarket street lights .

 

8. Caldbeck and Hesket Greens

Update on pilot project proposal for increasing biodiversity on Caldbeck Green.

Consideration of Hesket Newmarket pond and management of Stadledykes and land at Howbeck,Hesket Newmarket.

Hesket Green

9.Property Matters

a)Update on Caldbeck car park, notices, arrangements for cash and non cash donations, demarcation of parking spaces.

b)Arrangements for Hesket Newmarket car park.

c)The Coach House, Hesket Newmarket.

d)The Old Map Shop, Caldbeck.

e)Tree survey on land at Caldbeck and Hesket Newmarket.

f)Property Working Group report

  1. Car parking in Caldbeck

Update on progress since last meeting.

  1. Speeding Traffic in Hesket Newmarketand Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

12. Parish Maintenance

i)Caldbeck Parish Highways priorities

ii)EI/18856 – Upton potholes/resurfacing – gully clean has been undertaken.

iii)EI/18934 – Sign at Blue Gates after car accident 8 August 2021

iv)EI/18936 – Snowhill damaged sign post

v)EI/18937 – Historic sign post Hesket Bridge

vi)EI/21838- Sign on road near Park End.

vii)EI/32699 – Midtown blocked gulley.

viii)EI/36594 – Pothole Pasture Lane

ix)EI/36597 – Pothole Ratten Row

x)EI/40652 – Beckstones/stadledykes – Pothole/road surface

xi)EI/40685 – Pothole by drain near Old Smithy – notified complete though response says next FY

xii)EI/43092 – Pothole – East of Hesket Newmarket

xiii)EI/43366 – Pothole The Street

xiv)EI/47763 – Fellside resurfacing – Highways aren’t planning resurfacing works

xv)EI/49466 – Already know about pothole opposite Old Rectory

xvi)EI/51290 – Standing water opposite Parish Hall

xvii)EI/55483 – Blocked drain B5299 – already aware

xviii)EI/55484 – Blocked drain Fellside

xix)EI/55833 – Damage to Hesket Bridge

xx)Blocked drainage ditches on Caldbeck Common above Knocker House.

xxi)Dustbins Faulds Brow and Blue Gates –confirmation received from Allerdale that they will empty bins in these locations bins installed.

xxii)Fellside car parking – the Council agreed to authorise a planner to create plans for car parking and basic surfacing work at Fellside.

xxiii)Corner at Woodhall Lonning and the Street.

To consider any other urgent matters regarding parish maintenance

13.Planning applications and decisions

a) Applications

i) 7/2022/2053 at Swaledale Watch, Caldbeck, Wigton, CA7 8HQ

b) Decisions notified

2022/T043Oddfellows Arms – No Objection

2022/T044 Beckside – No Objection

  1. Community Led Affordable Housing

Update on progress since last meeting.

  1. Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

16.The Queens Platinum Jubilee Celebrations

i) Parish Council Tree planting

17. Monthly Accounts 2021-22

i) To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

ii) HSBC Charges

iii) Cumberland signatories

iv)Standing Orders

v)Internal Controls

vi)Assets

vii)Contracts

  1. Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary,
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies monthly report

19. Boundary Commission changes

  1. Upcoming meeting Dates

9th May, 13th June, 25th July, 5th September, 17th October, 5th December

The intention is for the meeting to end by 9:30pm

Meeting Minutes

                        CALDBECK PARISH COUNCIL

 Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 28th March 2022 at 7:30pm.

 Councillors Present: Tim Cartmell (Chairman), Paul Doherty, Norman Atkinson, John Brown, Angela Glendinning, Paul Graham, Mark Telford, Alan Tyson, Alison Young Poole

Also Present: Mike Johnson (County Councillor and Leader Allerdale Borough Council), David McGuffie (Clerk)

 Apologies

Tony Annison (Allerdale Borough Councillor) and Ian Shaw (meeting clash) sent their apologies.

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 21st February 2022 as a true record.

  1. Declaration of Interest

Paul Graham declared an interest in the tree safety work.

  1. Public Participation

Reports

Mike Johnson said that the Structural Changes Order had passed through parliament and Unitary Authority elections will happen in May 2022.

  1. Allotment Fencing

It’s estimated that about 20 posts and 10m of rails will be required to repair the fences. John will check the old Hesket Hall maps to see who owns the boundary fence. Post meeting note: Isel Estate passed all their fencing responsibilities to the Parish Council as part of the allotment tenancy agreement. It was noted that there is some overshading from some trees. Paul G will look at the trees to assess their condition and Tim will speak to the owner (Ewan Macfadzean) to see if he would consent to any work being undertaken.

  1. Coronavirus

The Parish Council undertook the March meeting as a trial in the back room of the Parish Hall and believe that sufficient distancing was obtained, windows were opened for ventilation.

  1. Hesket Lonning Footpath

Paul G reported that the required documents for the consultation should be available for the May Council meeting.

  1. Caldbeck Public Toilets

Allerdale have replaced the leaking pan and mended a leak by the sink. The refurbishment report from John Wells has been received and all the options presented are costly (£15,000-£35,000). The Council agreed that given the refurbishment costs in the short term it would be prudent to just do what’s required for the toilets to be functional for the next 6 months whilst a long term plan was developed (e.g. fix the slates on the roof).  The Allerdale solicitors have been instructed to progress the Heads of terms for the transfer of the public toilets and payment of a £9,000 grant.

Tim will speak to John Wells about a specification to provide a new block cut into the bank at Tenters that give equivalent facilities. Tim has checked for issues with using Tenters car park and found none apart from the Planning Inspectorate fee to deregister/exchange land which is £4,900. He believes that the Planning Inspectorate would require the whole of the car park to be exchanged ~0.5 acres.

  1. Street Lighting

Tim has spoken with the owner of the property next to the Parish Hall about getting a power supply to a replacement streetlight next to the Parish Hall as crossing turf is a lot easier than the pavement and road and would avoid some of the services in the area. Paul D said that he would recommend using a sub meter as they are not expensive to purchase and install and there use avoids any confusion over usage. The Clerk passed on an offer from Dave Bryden to visit the site once the Council knew how they planned to power the light.

Allerdale believe that Hesket Newmarket street lights (Numbers 8 and 9) have been disabled. Number 8 has but 9 is still functioning and Allerdale has been informed of this.

The streetlight (13) located on the first house on the corner of The Street and the road leading to Wood Hall was broken and has been made safe. ENW have responded and they will not install a new light on the building. A discussion into the options available followed and it was resolved that Alison would check whether there was sufficient room for ENW to fit a feeder pillar next to the house. The light could then be connected from the pillar. This would meet the ENW requirement of not fitting their equipment to private houses as their boundary would be the pillar, allow the light to continue to be fed from the same Allerdale metered supply and provide lighting in this area.

  1. Caldbeck Green and other conservation issues

a) Caldbeck Green – Alison reported that there will be no further action through winter. The Council thanked her for producing the report to CCC about how the biodiversity grant had been used.

b) Stadledykes – Paul G agreed to speak to Mike Hodgson about moving the dyke fellings, especially those nearest the road.

c) Hesket Green – Costings for Hesket Newmarket pond work (dredging, fencing) have been received. Alison is looking at potential grant sources and will bring proposals back to the Council in due course.

d) Alison and Paul G will extend the tree survey to look at the millennium plot at Howbeck.

 

  1. Property Matters

a) Update on Caldbeck car park, notices, arrangements for cash and non cash donations.

The donations box has been emptied and donations equate to about £30/week. Alan will look into grading both the Caldbeck and Hesket car parks. Once this has been completed additional top stone will be purchased and spread if necessary.

b) Arrangements for Hesket Newmarket car park.

The question of tarmacing the entrance to Hesket car park was raised. Tim pointed out that as it was common land new tarmac would require Secretary of State approval so the enquiry was closed.

c) The Coach House, Hesket Newmarket.

Property is still for sale. Clerk contacted the Estate Agent and reiterated to them the Councils position re parking spaces.

d) The Old Map Shop, Caldbeck.

The Council has instructed solicitors to create an easement.

e) Tree survey – Paul G left the building whilst the tenders from the tree survey were discussed. The Council discussed the tender values, the compliance of the tenders with the tender specification and knowledge of the tenderers and their services and decided to award the work to Cumbria Tree Services. Clerk to arrange contract with Cumbria Tree Services and to inform unsuccessful tenderers.

Once Paul G had re-entered the meeting the Council asked about the planning status. Paul stated that the National Park tree officer had agreed that all the work could be undertaken under one application. Following a discussion about the removed timber it was agreed that it would be advertised in the Parish magazine and any monies raised used to offset the work cost.

f) Property Working Group.

The Property Working Group has written to BT Open Reach asking them to identify all cables and equipment that are on or under Council land so that they can all be placed on one wayleave. Two events have asked for permission to use Council owned Hesket Green: a run and a plant sale but as they are both locally organised no charges will be requested.

g) Solar Bollard

Paul D will order a different light to replace the one vandalized. Previous orders have failed due to lack of supply.

  1. Car parking in Caldbeck

Paul G said that during discussions with Mike Hodgson he confirmed that they would be going ahead with using a field for car parking. The Clerk has checked what planning consent is required for both short term and longer term car parks and forwarded it to all Councillors. If this land were to become a permanent car park would it be a possible location for a new toilet block if there were issues with siting on Tenters car park? Paul G to discuss with Mike Hodgson.

Tim stated he had received an email from a parishioner requesting that the Council apply to have double yellow lines painted from Friar Row to the pub to stop cars at the Camping Barn restricting/blocking the traffic flow through the village. The Council voted by majority (7/2) against the use of double yellow lines. Action Clerk to confirm the planning conditions associated with the Camping Barn application.

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

It was agreed to send a reminder to the data collection team in April about collecting data in Hesket Newmarket and Caldbeck which is scheduled for May/June 2022.

Parish Maintenance

i) Caldbeck Parish Highways priorities – The Parish Council’s ability to help identify Highways priorities will not change prior to the formation of the Unitary Authorities. The Council then used an update to the HIAMS spreadsheet obtained by Mike Johnson to review the items below.

ii) EI/18856 – Upton potholes/resurfacing – gully clean has been undertaken, rocking cover fixed.

iii) EI/18934 – Sign at Blue Gates after car accident 8 August 2021

iv) EI/18936 – Snowhill damaged sign post

v) EI/18937 – Historic sign post Hesket Bridge

vi) EI/21838- Sign on road near Park End.

vii) EI/32699 – Midtown blocked gulley.

viii) EI/36594 – Pothole Pasture Lane

ix) EI/36597 – Pothole Ratten Row

x) EI/40652 – Beckstones/stadledykes – Pothole/road surface

xi) EI/40685 – Pothole by drain near Old Smithy – Paul D will resubmit as its state has worsened and as requested Mike J will be copied in. Post meeting note pothole filled.

xii) EI/43092 – Pothole – East of Hesket Newmarket

xiii) EI/43366 – Pothole The Street

xiv) EI/47763 – Fellside resurfacing – Highways aren’t planning resurfacing works

xv) EI/49466 – Already know about pothole opposite Old Rectory

xvi)EI/51290 – Standing water opposite Parish Hall

xvii) EI/55483 – Blocked drain B5299 – already aware

xviii) EI/55484 – Blocked drain Fellside

xix) EI/55833 – Damage to Hesket Bridge

xx) Blocked drainage ditches on Caldbeck Common above Knocker House.

xxi) Dustbins Faulds Brow and Blue Gates –confirmation received from Allerdale that they will empty bins in these locations and the Parish Council has now installed the bins.

xxii) Fellside car parking – the Council awaits plans for car parking at Fellside.

xxiii) Corner at Woodhall Lonning and the Street. Todhunters have asked if the corner between Wood Hall lonning and the Street could be cut back to enable milk tankers to turn in and not have to drive past turn round then come back to enter. The Council had no objection to the corner being cut back and Mr Todhunter’s expense but noted to do so the BT box and footpath steps would need to be moved. Tim agreed to talk to BT about the box.

  1. Planning applications and decisions

a) Applications

i) 7/2022/2053 at Swaledale Watch, Caldbeck, Wigton, CA7 8HQ– The Council had No Objection to the proposed works.

b) Decisions notified

i) 2022/T043Oddfellows Arms – No Objection

ii) 2022/T044 Beckside – No Objection

  1. Community Led Affordable Housing

The Clerk had contacted Allerdale to return the remaining grant monies and was awaiting instructions about how to do so. Mike asked that he be copied in. Post meeting note money returned.

  1. Lengthman’s Contract

Norman has generated an activities list which Mark is working through. Norman asked if there were any new items which should be added. Alison mentioned the cut through between the front and back greens at Hesket Newmarket was overgrown and needed cut back. It was noted that Castle Sowerby PC had approached the Council about our lengthsman as they were considering whether they should employ one.

  1. Platinum Jubilee

The PC is planning on planting an oak tree in Caldbeck and one in Hesket Nemarket this Saturday and 1pm and 1:30pm respectively. Bim Tyson (Caldbeck) and Isabel Blythe (Hesket) to be invited to plant the trees. The Jubilee committee are planning on giving mugs to all parish children under 16. The Council offered to pay for these. Angela will inform the Clerk of the details to enable payment.

  1. Monthly Accounts 2021-22

i) The Council approved the receipts and payments since the last meeting, noted the bank balances and reviewed budget monitoring report

ii) HSBC Charges – In support of Kirkoswald PC the Clerk wrote to both HSBC and our MP (Dr Neil Hudson).

iii) Cumberland signatories – Mr Hellon has been removed

iv) Standing Orders – the Council went through the proposed changes and approved the revised Standing Orders with Petty Cash

v) Internal Controls – Approved

vi) Assets – Approved

vii) Contracts – Approved

Receipts

i) 8 March 2022 Interest £1.73.

ii) 22 March 2022 Car parks £466.38.

Payments

iii) 1 March 2022 David McGuffie Nett Feb salary £544.76.

iv) 1 March 2022 HSBC charges £5.00

v) 1 March 2022 Image signmakers £72.00

vi) 1 March 2022 Image signmakers £123.00

vii) 1 March 2022 Thompsons £90.00

viii) 11 March 2022 Val MacFadzean £75

Noted that Cheque for £84 for Parish Hall hire has yet to be cashed

Bank Balances as at 24/3/ 2022

Current Account £17,248.07

Deposit account £108,568.98 including £98,627.80 for Hesket Lonning footpath.

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/03/Receipt_Payments_March2022.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/03/IMG_20220326_0001.pdf

  1. Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary reports.
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies monthly report.
  4. National Park Parish survey about the treatment of holiday lets and second homes. The Council voted to respond in favour of the National parks proposals to the Government, namely to withdraw business rate relief for holiday lets, and to require planning consent for the change of use to holiday lets or second homes.

 20. Date of Next Meeting

9th May 2022 in Caldbeck Parish Hall.

The meeting ended at 9:45pm

Attachment List

# Filename Description Link
1 Receipt_payments RP_25-3-22 View / Download
2 IMG_20220326_0001 BM_25-3-22 View / Download