January 2021

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Meeting Agenda

NOTICE of the Ordinary Meeting of the Parish Council to be held on line via Zoom Meeting ID 829 3449 5567 (passcode 702053) on Monday 11 January 2021 which takes place at 7:30pm.

AGENDA

1. Apologies

To receive apologies for absence.

2.  Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 7 December 2020 as a true record.

3.  Declaration of Interest

  • Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.
  • To receive any other declarations by members of interests in respect of items on this agenda.

4.  Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  • Report from Mike Johnson, County Councillor;
  • Report from Tony Annison, Allerdale Borough Councillor; and
  • Questions or matters of interest raised by residents.

5.  Hesket Lonning Footpath

Update on progress since the last meeting.

6.  Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements.

7.  Street Lighting 

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall

8.  Parish Maintenance

Past issues for noting

  • Hesket Newmarket surface water/flood mitigation including work around the Green and development site;
  • Hesket Bridge land slippage;
  • Barriers obstructing pavement at Riverside, Caldbeck, opposite the Oddfellows;
  • Warning signs at Faulds Brow and Wath Brow – issues raised with County Council.

Other issues

  • Caldbeck Parish Highways priorities
  • Midtown blocked gulley
  • Road south from Calebreck
  • Gritting between Hesket Newmarket and Millhouse
  • Overhanging branches at Ratten Row House
  • Faulds Brow – off road damage to common
  • Historic sign post Hesket Bridge

To consider any other urgent matters regarding parish maintenance.

9.  Coronavirus

Update on coronavirus pandemic from Cumbria Constabulary, County Council and Allerdale Borough Council and consideration of Notices.

10.  Caldbeck Green

Update on pilot project proposal for increasing biodiversity on Caldbeck Green.

11.  Lake District National Park land disposals and car parking on common land

  • Update on legal and financial progress since last meeting
  • Proposals to install collection boxes at car parking sites;
  • Report on installation of electric charging points;
  • Update on management of Stadledykes and land at Howbeck, Hesket Newmarket by local conservationists or Cumbria Buzz on a trial basis.

12.  Parish Lengthsman and grass cutting arrangements for 2021 to 2023

Update on progress since last meeting and consideration of contracting arrangements.

13.  Hesket Newmarket Speeding Traffic

Update on progress since the last meeting.

14.  Planning applications and decisions

Applications

None to date

Decisions notified

  • 7/2020/2270 (Full Planning application) and 7/2020/2271 (Listed Building Consent application)  Burkley Cottage, Hesket Newmarket, CA7 8JG Conversion of former cottage and barn to living accommodation added to existing house following the withdrawal of planning application 7/2020/2105 and 2106 Planning permission granted together with Listed Building Consent
  • 7/2020/2258  Evening Hill, Hesket Newmarket, CA7 8JG  Proposed conversion of garage / ancillary accommodation to local occupancy dwelling Planning permission granted

15.  Community Led Affordable Housing

Update on progress since last meeting.

16.  Memorial bench or tree on Caldbeck Green

To consider Emily Heath’s offer to place a memorial bench or tree in Caldbeck

17.  Climate Emergency motion

To consider a report on the merits of the Parish Council issuing a motion recognising the climate emergency and lobbying others to take action.

18.  Parish Council Plan and Budget 2020-21and 2021-22

To approve the Parish Plan update and Budget including the precept

19.  Monthly Accounts 2020-21

To approve the receipts and payments since the last meeting and note bank balances and review budget monitoring report

Receipts

  • 7 December 2020 Anonymous donation for National Park land purchase £10,000.00
  • 8 December 2020 Interest £0.89
  • Interest Cumberland Building Society for 2019-20  – tbc

Payments

  • 8 December 2020 Mark Binney Lengthsman’s contract work £480.00
  • 3 January 2021 HMRC Income Tax 3rd quarter £212.80
  • 3 January 2021 S Smith Net salary & expenses 3rd quarter £886.53

Bank Balances as at 6 January 2021

  1. Current Account £27,222.56
  2. Deposit account £108,554.58 including £98,627.80 for Hesket Lonning footpath

20.  Correspondence

To note items of correspondence received since the last meeting:

  • Cumbria Constabulary, County Council: various coronavirus updates
  • CALC: newsletters, updates
  • Lake District National Park: Geoff Davies December report
  • Customers visiting Milk House and COVID concerns

21.  Next Meeting

15 February 2021

The intention is for the meeting to end by 9:30pm

Signed

Simon Smith – Clerk   Dated  6 January 2021

Simon Smith, Sandale Barn, Sandale, Boltongate, Wigton CA7 1DE

Tel 016973 71008  caldbeckparishclerk@gmail.com

Meeting Minutes

Minutes of the Ordinary Meeting of the Parish Council held via Zoom on Monday 11 January 2021 at 7:30pm.

Cllrs Attending: Tim Cartmell (Chairman), Norman Atkinson, John Brown, Paul Doherty, Angela Glendinning, Paul Graham, Alastair Macfadzean, Ian Shaw, Alan Tyson, Alison Young Poole

Also: Mike Johnson, County Councillor and Acting Leader Allerdale Borough Councillor (Items 5 to 7), Tony Annison, Allerdale Borough Councillor, Simon Smith (Clerk).

  1. Apologies

Full attendance so no apologies received.

2.  Minutes

The Chairman was authorised to sign the Minutes of the Ordinary Meeting of the Parish Council held via Zoom on 7 December 2020 as a true record, pp’d by the Clerk.

3.  Declaration of Interest

The Chairman and Ian Shaw declared interests in relation to Item 18 budget 2021-22, grant to Northern Fells (Chairman) and contribution towards upkeep of St Kentigern’s churchyard (Ian Shaw).

4.  Public Participation

Tony Annison reported on rural broadband issues and work underway to provide better broadband where  possible, including preparatory work feeding fibre into ducting in new houses. Such arrangements may not be available for older housing as in Caldbeck and Hesket Newmarket. He also reported on Ewan Macfadzean’s planning application for camping where there have been delays. He supported the planning application and would see what might be done to expedite the process and ensure Allerdale’s Development Committee considered the application if necessary.

The Chairman asked Ian Shaw to report on the work currently being undertaken at The Old Map Shop as he had circulated photos and had questioned whether permissions have been obtained. Internal work and re-roofing is being undertaken and the contractor has installed safety fencing. This has encroached on the car parking area and also restricts access to BT equipment. Following discussion it was agreed that the Clerk should write to the owner and contractor to object to the interference with car parking and the erection of temporary fencing on common land and to ask if relevant permissions had been obtained.

5.  Hesket Lonning Footpath

The Chairman reported on the meeting of the Footpath Working Group with Mike Johnson and Allerdale Officers held on 6 January 2021. Allerdale has held discussions with landowners and is expecting to forward landowners’ objections to the footpath so that the Parish Council has an opportunity to propose solutions such as modifications to gates/fences/hedges etc. Landowners have argued that there are alternative footpaths which could be improved and that they would actively support such improvements. The Parish Council has pointed out that in July 2019 the National Park (Mark Eccles) and the County Council (Paul Haggin) had looked at alternatives (particularly via Matthew Rudding) and had serious concerns about the costs of improvement and more significantly whether people wishing to walk directly between the villages would use an improved footpath. Further, the alternative routes did not provide the direct, easy to walk, path linking the two villages which parishioners had strongly supported in the original Parish Plan and had confirmed during the 2019 Budget consultation. Mike Johnson confirmed that Allerdale supported the footpath and would be prepared to use its Footpath Creation Powers if agreement cannot be reached. Allerdale had asked the Parish Council to provide copies of certain communications it had had with the landowners and this has been done. Ian Shaw reported on how dangerous he had found Hesket Lonning in recent days when walking between the villages.

6.  Caldbeck Public Toilets

Mike Johnson reported that Allerdale is expecting to take decisions on the transfer of the facilities in the next few weeks and advised that the Parish Council should budget to operate facilities from April 2021. 

7.  Street Lighting 

The Chairman updated the Parish Council on recent developments and the withdrawal of an offer from the property owners to make a contribution to the cost of the reinstallation of the street light near the Parish Hall. The reason given, that the Parish Council is no longer taking on street lighting responsibilities from Allerdale, was considered irrelevant: the Parish Council has been acting for the community to reinstate what was a valued public asset, not as the current or pending street lighting authority. Following discussion it was agreed that the Parish Council would survey parishioners and Parish Hall users and the Clerk would write to the property owners, explaining the processes to be followed for the survey and requesting them to reinstate their offer for further discussions to take place. 

8.  Parish Maintenance

The Parish Council noted past issues.

  1. Hesket Newmarket surface water/flood mitigation including work around the Green and development site – Alison Young Poole reported on a flooded inspection chamber and concerns about surface water and ice which has resulted in damage to the road surfaces and slips. It was unclear who was responsible for the chamber and the Chairman and Alistair Macfadzean agreed look at the chamber.
  2. Hesket Bridge land slippage – no update.
  3. Barriers obstructing pavement at Riverside, Caldbeck, opposite the Oddfellows – Alistair Macfadzean reported that work had been undertaken and a broken pipe cleaned out. Further work was expected;
  4. Warning signs at Faulds Brow and Wath Brow – no update.

Other issues

  1. Caldbeck Parish Highways priorities – no update.
  2. Midtown blocked gulleys – Alistair Macfadzean reported the reason the gulleys were blocked had been found when Highways investigated a culvert at Riverside which was blocked and into which the blocked galleys drained. Work was needed to deal with both the culvert and the gulleys.
  3. Road south from Calebreck and other lanes – potholes were reported on HIMS after the last meeting.
  4. Gritting between Hesket Newmarket and Millhouse – Alison Young Poole reported gritting had taken place during the cold spell, including Howbeck to Millhouse.
  5. Overhanging branches at Ratten Row House – the Chairman reported he had been in contact with the owner. Norman Atkinson reported that the worst branch had been attended to and Paul Graham agreed to take a further look when in Caldbeck.
  6. Faulds Brow off road damage to common – no update.
  7. Historic sign post Hesket Bridge – reported to Highways and Castle Soweby Parish Council.

Other urgent matters

Norman Atkinson reported that cars were parking on the block pavement near Riverside and that it would be good to have the pavement clearly marked with a white line. It was also agreed that white lines near the cricket club would help. The Clerk was asked to contact Highways.

Paul Graham reported on the swallow hole by the Hesket Newmarket development site. This was causing real concern as significant volumes of water simply disappeared. There was a also a concern about possible sewerage. Alistair Macfadzean agreed to pass the information to the new owner.

Alison Young Poole reported on vehicles damaging the Hesket Newmarket green, particularly delivery vehicles. Mark Binney had tidied the green in a recent visit but his work could quickly be undone. The Chairman asked Hesket Newmarket Parish Councillors to consider what might be done when the Parish Council owns the green. Paul Graham agreed they would draw up a plan. 

9.  Coronavirus

Following discussion the Parish Council agreed that COVID notices should continue to be displayed but thought the new NHS ‘Stay Home Save Lives’ poster would be better and may make more of an impact.

10.  Caldbeck Green

The Parish Council agreed that Alison Young Poole (Chairman) and Ian Shaw should form a Working Group, supported by the Clerk, and that the Group should co-opt Elspeth MacKenzie and other members as they saw fit. If any pilot project proposal were to go ahead in 2021, the Parish Council would need to approve the proposal at the May meeting, before the first scheduled grass cut.

11.  Lake District National Park land disposals and car parking on common land

The Chairman reported that Sam McAlister, Solicitor, has been appointed to deal with the purchase. Philip Petchey, Barrister from Francis Taylor Building, has agreed to provide his opinion on common land car parking issues for the fee quoted in April 2020 when there was significant spare capacity. The National Park solicitor had now sent a draft contract, but the all important plan of the land to be conveyed, which Simon Dimmer, the National Park’s land agent was to provide, had still to been sent, and without it the conveyancing could not progress. 

It was agreed that updates on collection boxes and management of Stadledykes and land at Howbeck, with possible involvement of conservation groups, would be provided at the next meeting.

Norman Atkinson reported on installation of electric charging points. He had spoken to Kieran Macfadzean, Cumbria Action for Sustainability, Dalston Parish Council’s clerk, and contacted Charge my Street. The Dalston experience has been positive at nil cost to the Parish Council with Charge My Street taking responsibility for the site, installation costs, and maintenance. Following completion of the National Park land purchase, the Parish Council would look to identify a possible site for further consideration but would not wish to lose existing car parking spaces. 

12.  Parish Lengthsman and grass cutting arrangements for 2021 to 2023

The Clerk reported that he had received figures from Mark Binney for contract prices for the three years 2021 to 2023. Figures were within the draft budget for 2021-22 and for grass cutting charges would be held throughout the three years. For the lengthsman’s contract, charges would increase marginally in 2022 and then be held for the third year. The Clerk advised that the charges provided value for money and the Parish Council agreed to extend the contracts. Any pilot project to promote greater biodiversity on Caldbeck Green would need to be discussed and a contract amendment agreed if necessary.

13.  Hesket Newmarket Speeding Traffic

The Clerk reported that the CRASH team had put in place vehicle activated speed displays shortly the Parish Council’s December meeting. The Clerk would chase up a report from the CRASH team for the February meeting.

14.  Planning applications and decisions

Applications

None

Decisions notified

  1. 7/2020/2270 (Full Planning application) and 7/2020/2271 (Listed Building Consent application)  Burkley Cottage, Hesket Newmarket, CA7 8JG Conversion of former cottage and barn to living accommodation added to existing house following the withdrawal of planning application 7/2020/2105 and 2106 Planning permission granted together with Listed Building Consent
  2. 7/2020/2258  Evening Hill, Hesket Newmarket, CA7 8JG  Proposed conversion of garage/ ancillary accommodation to local occupancy dwelling Planning permission granted

The Clerk reported on his exchange of emails with Kevin Richards following the decision on Evening Hill.  The National Park had advised that moving from boiler room/office to living accommodation was not a material change of use and did not require retrospective planning permission. It was the change of use to a separate dwelling house which constituted a material change. 

The Parish Council had thought that the geographic area for local occupancy had changed to include adjoining parishes but this had not been carried through to the Evening Hill decision so a resident from Lorton or Keswick would qualify but not a resident from Millhouse or Mungrisdale. Following discussion the Parish Council considered that it should raise the locality issue when responding to the National Park’s Local Plan consultation. The Clerk was asked to draft a response.

15.  Community Led Affordable Housing

The Clerk reported on discussions he had had with Martha Shields, Eden Housing Association, and Stuart Woodall, architect/consultant, on possible land valuations. Alan Tyson had spoken to the landowners and it was agreed that further discussions were required before seeking to publicise the project and attract volunteers for a Community Led Group and interest from potential residents.

16.  Memorial bench or tree on Caldbeck Green

The Chairman reported that he had put options to Emily Heath for a memorial bench in Caldbeck who had hoped to visit. Lockdown has prevented the visit. 

17.  Climate Emergency motion

The Parish Council noted that Cumbria County Council and the District Councils had already taken action on climate emergency, as have some town councils. However, there was little sign of parish council involvement and the Parish Council did not consider that it should lobby higher tier authorities as had been suggested. 

18.  Parish Plan and Budget 2020-21and 2021-22

The Parish Council approved the updated Parish Plan with the addition that the telephone cables adjacent to the proposed footpath have been put underground. The Clerk reported that the increase in precept had been flagged up in the budget consultation November 2019 and the draft budget provided sufficient revenue to cover the Parish Council’s additional responsibilities.  Following discussion, the Parish Council approved the budget for 2021-22, setting a precept of £18,330. The Parish Council agreed to review reserves in March and consider replacing or refurbishing Parish Notice Boards. 

19.  Monthly Accounts 2020-21

The Parish Council approved the receipts and payments since the last meeting, noted the bank balances and reviewed the budget monitoring report. It recognised that there would be winter maintenance costs and the Clerk was asked to contact Highways to see if grit could be supplied to Mike Bell to assist with winter maintenance activities.

Receipts

  • 7 December 2020 Anonymous donation for National Park land purchase £10,000.00
  • 8 December 2020 Interest £0.89
  • 7 December 2021 Cumbria County Council contribution for Caldbeck Green £1,130.23
  • 8 January 2021 Interest £0.92
  • Interest Cumberland Building Society for 2019-20 £45.79

Payments

  • 8 December 2020 Mark Binney Lengthsman’s contract work £480.00 
  • 3 January 2021 HMRC Income Tax 3rd quarter £212.80 
  • 3 January 2021 S Smith Net salary & expenses 3rd quarter £886.53
  • 7 January 2021 Minihan McAlister Solicitor for National Park land purchase £200.00

Bank Balances as at 9 January 2021

  1. Current Account £28,152.79
  2. Deposit account £108,555.50 including £98,627.80 for Hesket Lonning footpath

20.  Correspondence

The Parish Council noted correspondence received since the last meeting:

  1. Cumbria Constabulary, County Council: various coronavirus updates
  2. CALC: newsletters, updates 
  3. Lake District National Park: Geoff Davies December report
  4. Customers visiting Milk House and COVID concerns

21.  Next Meeting

15 February 2021

The meeting ended at 9:20pm

Attachment List

# Filename Description Link
1 File icon Draft Parish Plan Update January 2021 View / Download