February 2021

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Meeting Agenda

CALDBECK PARISH COUNCIL

NOTICE of the Ordinary Meeting of the Parish Council to be held on line via Zoom Meeting ID 850 5775 2764 (Passcode: 959012) on Monday 15 February 2021 which takes place at 7:30pm.

AGENDA

  1. Apologies

To receive apologies for absence.

2.  Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 11 January 2021 as a true record.

3.  Declaration of Interest

Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

To receive any other declarations by members of interests in respect of items on this agenda.

4.  Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  • Report from Mike Johnson, County Councillor;
  • Report from Tony Annison, Allerdale Borough Councillor; and
  • Questions or matters of interest raised by residents.

5.  Hesket Lonning Footpath

Update on progress since the last meeting.

6.  Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements.

7.  Street Lighting 

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall

8.  Parish Maintenance

  1. Past issues for noting

  • Hesket Newmarket surface water/flood mitigation including work around the Green and development site;
  • Hesket Bridge land slippage;
  • Barriers obstructing pavement at Riverside, Caldbeck, opposite the Oddfellows;
  • Warning signs at Faulds Brow and Wath Brow – issues raised with County Council.

b)  Other issues

  • Caldbeck Parish Highways priorities
  • Midtown blocked gulley
  • Road south from Calebreck
  • Gritting between Hesket Newmarket and Millhouse
  • Overhanging branches at Ratten Row House
  • Faulds Brow – off road damage to common
  • Historic sign post Hesket Bridge
  • White lines for Riverside block pavement and by cricket club
  • Hesket Newmarket proposals for safeguarding the Green
  • Additional grit supplies for Parish winter maintenance

To consider any other urgent matters regarding parish maintenance.

9.  Coronavirus

Update on coronavirus pandemic from Cumbria Constabulary, County Council and Allerdale Borough Council and consideration of Notices.

10.  Caldbeck Green

Update on pilot project proposal for increasing biodiversity on Caldbeck Green. Consideration of Hesket Newmarket pond and management of Stadledykes and land at Howbeck, Hesket Newmarket by local conservationists or Cumbria Buzz on a trial basis.

11.  Lake District National Park land disposals and car parking on common land

  • Update on legal and financial progress since last meeting, including Counsel’s opinion on Commons car parking;
  • Proposals to install collection boxes at car parking sites;
  • Report on installation of electric charging points;
  • Insurance arrangements.

12.  Hesket Newmarket Speeding Traffic

Update on progress since the last meeting.

13.  Planning applications and decisions

  1. Applications

  • 7/2021/2009  Sharpe House, Caldbeck, CA7 8EX Kitchen extension  No objection
  • T/2021/0015  The Old Rectory, Caldbeck, CA7 8DP Proposed work on three trees in Conservation Area 1. Silver birch – remove dead wood, lower crown height and shorten extended branches; 2. Wild Pear – remove; 3. Norwegian Maple – remove. No objection
  • T/2021/0022  Greenside House, Caldbeck, CA7 8EE Proposed work on six trees 1. Mature Lime: Crown thin, work will include removal of semi-mature suckers. 2. Semi-Mature Ash: Coppice to hedge line. 3. Mature Beech: Reduce height and spread of crown. 4. Rowan Ash: Reduce spread and density of crown, work includes removing ivy. 5. Mature Apple: Remove tree to ground level. Holly Bush: 6. Reduce bush to wall height
  • Decisions notified
  • 7/2020/2293  Beech Cottage, Caldbeck, CA7 8DU (Confirmation of compliance with condition attached to planning permission) Approval of details reserved by condition no. 2 on planning approval 7/2020/2012 (Demolition of buildings attached to main dwelling and erection of new extension in place.): Windows & Doors Approved

14.  Community Led Affordable Housing

Update on progress since last meeting.

15.  Parish Council Internal Controls

To approve the assessment of internal controls for 2020-21 and related documentation

16.  Monthly Accounts 2020-21

To approve the receipts and payments since the last meeting, note bank balances, and review budget monitoring report

  1. Receipts

  • 25 January 2021 Fair World Shop John Peel Shelter rent £50.00
  • 8 February 2021 Interest £0.92

Payments

  • 12 January 2021 Mark Binney Lengthsman’s contract work £472.00
  • 13 January 2021 Francis Taylor Building legal advice re Commons Car Parks £1,200.00
  • 13 January 2021 Caldbeck Parish Hall room hire £24.00
  • 5 February 2021 Information Commission Officer data protection registration £35.00

Bank Balances as at 6 February 2021

  • Current Account £26,471.79
  • Deposit account £108,556.42 including £98,627.80 for Hesket Lonning footpath

17.  Correspondence

To note items of correspondence received since the last meeting:

  • Cumbria Constabulary, County Council: various coronavirus updates
  • CALC: newsletters, updates
  • Lake District National Park: Geoff Davies January report

18.  Meeting Dates

  • 22 March 2021 (Easter Monday is 5 April)
  • 10 May 2021 (early May bank holiday is 3 May)
  • 14 June 2021
  • 26 July 2021
  • 6 September 2021
  • 18 October 2021
  • 6 December 2021
  • 10 January 2022

The intention is for the meeting to end by 9:30pm

Meeting Minutes

Final Minutes of the Ordinary Meeting of the Parish Council held via Zoom on Monday 15 February 2021 at 7:30pm.

Cllrs Attending: Tim Cartmell (Chairman), Norman Atkinson, John Brown, Paul Doherty, Angela Glendinning, Alastair Macfadzean, Ian Shaw, Alan Tyson.

Also attending: Tony Annison, Allerdale Borough Councillor, Simon Smith (Clerk).

  1. Apologies

Apologies were received from Alison Young Poole, Paul Graham, Mike Johnson, County Councillor and Acting Leader Allerdale Borough Councillor.

2.  Minutes

The Chairman was authorised to sign the Minutes of the Ordinary Meeting of the Parish Council held via Zoom on 11 January 2021 as a true record, pp’d by the Clerk.

3.  Declaration of Interest

The Chairman declared an interest in Item 13aii planning application for tree work and Norman Atkinson in Item 8 other urgent parish maintenance matters 

4.  Public Participation

Tony Annison agreed to contribute to discussions rather than report separately. No members of the public attended.

5.  Hesket Lonning Footpath

John Brown reported for the record that he had spoken to Geraldine McDonald about the footpath. Whilst the proposed route of the direct footpath does not cross his land, as a neighbouring landowner he has a view and has favoured upgrading existing footpaths.The Parish Council briefly discussed the proposals to upgrade the existing footpath south of Hesket Lonning and would be interested in seeing details, at both the Caldbeck and Hesket Newmarket ends. However, there was a concern that upgrading the footpath did not deliver what was originally set out in the Parish Plan: a direct, safe, easy to walk footpath between the villages. And both the National Park and County Council were sceptical that an upgraded footpath would be used by many people wanting a direct link. They feared it might prove costly and be underused. The Parish Council was willing to look at all options and discuss their relative pros and cons. Hence it was disappointing that landowners had not allowed Allerdale to set out their objections. In the absence of Mike Johnson, it was agreed that the Footpath Working Group should press ahead with a Zoom meeting with Mike Johnson and Allerdale officers. The intention would be to discuss whether Allerdale saw merit in discussing all options and, if agreement could not be reached, whether Allerdale would be prepared to use its Footpath Creation powers for the direct footpath as had been indicated by Mike Johnson in earlier discussions.

6.  Caldbeck Public Toilets

The Clerk reported there was no further news on the transfer of the public toilets from Allerdale. It was expected that progress would be discussed when meeting Mike Johnson and Allerdale officers.

7.  Street Lighting 

Following discussion, the Parish Council agreed that after some minor redrafting, the Clerk should respond to Tim Marsters’ latest email with a detailed rebuttal, point by point. It was hoped that the response would lead to Tim Marsters reconsidering the withdrawal of his offer. Meantime the Clerk would follow up requests for further information from Allerdale, the County Council, and Electricity North West. He would ask Allerdale to progress options for using other contractors for the electrical installation.

8.  Parish Maintenance

Past issues for noting

  1. Hesket Newmarket surface water/flood mitigation including work around the Green and development site – Matt Bish, County Council, had reported that work is scheduled from 6 April for 4 weeks. Highways would look at the sink hole and undertake the manhole repair before hand.
  2. Hesket Bridge land slippage – no further update.
  3. Collapse of pavement at Riverside, Caldbeck, opposite the Oddfellows – Highways is expected to attend to the collapse when dealing with the Midtown blocked gulleys.
  4. Warning signs at Faulds Brow and Wath Brow – the Clerk would chase this as there has been no update and the signs had been expected to be in position before the end of 2020.

Other issues

  1. Caldbeck Parish Highways priorities – Matt Bish had sent details of three sets of patching work in March to be followed by surface dressing in the summer. 1 March: The Street (Hesket Newmarket to B5299 Parkend Farm) – carriageway patching 3 weeks; 18 March (Caldbeck to Upton) – carriageway resurfacing/patching 1 week; and 26 March: (Caldbeck to Hesket Newmarket) – carriageway patching 1 week. All work will be carried out under road closures with residents’ access provided.
  2. Midtown blocked gulley – Highways to undertake gully work.
  3. Road south from Calebreck – no update and the Clerk would chase this.
  4. Gritting between Hesket Newmarket and Millhouse – no further problems have been reported. The Parish Council agreed to remove this item.
  5. Overhanging branches at Ratten Row House – awaiting an update from Paul Graham.
  6. Faulds Brow – there have been no further reports of off road damage to the common. The Chairman reported that Commoners had been asked to report any issues to the police and the National Park. 
  7. Historic sign post Hesket Bridge – no update.
  8. White lines for Riverside block pavement and by cricket club – Matt Bish had agreed to look at the possibility of adding white lines when visiting Caldbeck this week. 
  9. Hesket Newmarket proposals for safeguarding the Green – awaiting an update from Paul Graham.
  10. Additional grit supplies for Parish winter maintenance – Matt Bish is checking to see if grit can be supplied.

Other urgent parish maintenance matters

Norman Atkinson reported on the need for urgent work to be undertaken on the John Peel Shelter. His son had just completed some roof work which required the removal of several slates to replace rotten timbers. In undertaking the work significant gaps between the ridge tiles were discovered which allow water in as there is no roofing felt below the tiles on the whole roof. The ridge tiles need to be lifted and re-bedded with fresh cement. There is a need for scaffolding and the work will take a few hours. The cost is estimated at £150 – £200. The Parish Council agreed the work should be undertaken as soon as is convenient. Norman Atkinson also reported that all the wood work is in need of painting, particularly the facia boards. It was agreed to see if the painting might be undertaken by volunteers in the Spring. The Chairman and Norman Atkinson had already volunteered and other volunteers would be welcome.

Norman Atkinson reported that Friar Row is in a very poor state, with large potholes opposite the Surgery and by Archway Cottage and then a number of smaller potholes from Archway Cottage to the Sebergham footpath. Parish Councillors thought the pothole opposite the Surgery had been mended only a few months ago but that repair has come away. Entrance to the car park opposite Friar Row was also in need of repair with the tarmac breaking up badly. The Clerk was asked to report the problems to Matt Bish and Paul Doherty said he would put reports on HIMS.

Alan Tyson reported a pothole by Stadle Dykes. The Clerk would report the pothole on HIMS.

Pasture Lane and the continuation from Calebreck south towards Mosedale were also considered to be in a very poor state. Potholes have been reported on HIMS and it was considered best if the Clerk would let Matt Bish know separately of concerns so that he might take a look when visiting Caldbeck.

9.  Coronavirus

The Clerk had circulated weekly COVID updates from Cumbria Constabulary, the County Council and Allerdale. The Chairman had put up the NHS Stay Home notice following discussion last meeting.

10.  Caldbeck Green

Alison Young Poole had sent her apologies for the meeting and had submitted a report on progress. She has spent the last month undertaking background research and making contacts who can be consulted by the working group. She has been in touch with Tanya St Pierre who is the Get Cumbria Buzzing project manager with the Cumbria Wildlife Trust and is also a Lorton Parish Councillor. Lorton has initiated regeneration of wildflowers. Alison Young Poole has invited Elspeth Mackenzie to join the working group and has spoken to Mark Binney about current mowing patterns and what may be achievable in the future in terms of practicalities. He has suggested a number of small areas which might be considered in the pilot project and provided information on flora and fauna he has noticed. In addition, the Commons graziers have all been contacted. The Working Group is coming together and the Parish Council will be asked to approve membership and terms of reference at the next meeting. Updates to the Parish Council will be provided when the Working Group has been able to meet. The Chairman asked if the Working Group would look at how best to manage land at Howbeck and Stadle Dykes and also Hesket Newmarket pond which form part of the National Park land purchase.

11.  Lake District National Park land disposals and car parking on common land

  1. Update on legal and financial progress since last meeting, including Counsel’s opinion on Commons car parking – the Chairman reported on Counsel’s opinion and it was agreed that Counsel has provided sufficient assurance that the Parish Council would not face challenge and the purchases should go ahead. Simon Dimmer’s plan of the land to be sold was now expected after his meeting with Julie Wood. County Council Highways had not responded to National Park requests for information and the Parish Council was content to deal with any issues arising following completion of the land purchases. 
  1. Proposals to install collection boxes at car parking sites – Paul Doherty had circulated information on collection posts which looked robust but expensive. Further work would be undertaken following completion of the land purchase.
  2. Report on installation of electric charging points – further work would be undertaken once the National Park land had been purchased. 
  3. Insurance arrangements – the Clerks was expecting a response from BHIB, the Parish Council’s insurers.

12.  Hesket Newmarket Speeding Traffic

The Clerk had circulated a report from the CRASH team received that morning which showed that 15% of vehicles were travelling at more than 35mph when approaching Hesket Newmarket from Millhouse. The Clerk had asked for further information to help inform decisions. It was recognised that a vehicle activated speed indicator display sign was costly, some £3,000, but a sign could be moved to various locations in the Parish. The Clerk would bring a more detailed report to a future meeting.

13.  Planning applications and decisions

Applications

  1. 7/2021/2009  Sharpe House, Caldbeck, CA7 8EX Kitchen extension  No objection
  2. T/2021/0015  The Old Rectory, Caldbeck, CA7 8DP Proposed work on three trees in Conservation Area 1. Silver birch – remove dead wood, lower crown height and shorten extended branches; 2. Wild Pear – remove; 3. Norwegian Maple – remove. No objection
  3. T/2021/0022  Greenside House, Caldbeck, CA7 8EE Proposed work on six trees 1. Mature Lime: Crown thin, work will include removal of semi-mature suckers. 2. Semi-Mature Ash: Coppice to hedge line. 3. Mature Beech: Reduce height and spread of crown. 4. Rowan Ash: Reduce spread and density of crown, work includes removing ivy. 5. Mature Apple: Remove tree to ground level. Holly Bush: 6. Reduce bush to wall height. The Parish Council agreed No objection.

The Clerk reported that he had asked Kate Towner, Allerdale Planning, about Ewan Macfadzean’s Camp Site planning application. She said she had asked for the application period to be extended and that a consultation response from Natural England was expected.

Decision notified

7/2020/2293  Beech Cottage, Caldbeck, CA7 8DU (Confirmation of compliance with condition attached to planning permission) Approval of details reserved by condition no. 2 on planning approval 7/2020/2012 (Demolition of buildings attached to main dwelling and erection of new extension in place.): Windows & Doors Approved

14.  Community Led Affordable Housing

Alan Tyson reported on his discussions with the landowners. A range of valuations have been suggested by those advising the Parish Council and the values have been confirmed in recent National Park publications. Land prices per unit for affordable housing are in the region £10,000 to £15,000, variations being dependent on a number of factors: the size of house; the mix of rental/shared ownership; higher percentage of shared ownership; and possibly location, with South Lakeland attracting higher land prices than Caldbeck. The Parish Council agreed it would be happy to discuss valuations with the landowners and that little progress could be made until the landowners were comfortable with land valuations. 

15.  Parish Council Internal Controls

The Clerk reported that the assessment of internal controls for 2020-21 and related documentation would need to be approved at the March meeting. He would circulate updated drafts well in advance of the meeting.

16.  Monthly Accounts 2020-21

The Parish Council approved the receipts and payments since the last meeting, noted bank balances, and reviewed the budget monitoring report. 

Receipts

  • 25 January 2021 Fair World Shop John Peel Shelter rent £50.00
  • 8 February 2021 Interest £0.92

Payments

  • 12 January 2021 Mark Binney Lengthsman’s contract work £472.00 
  • 13 January 2021 Francis Taylor Building legal advice re Commons Car Parks £1,200.00 
  • 13 January 2021 Caldbeck Parish Hall room hire £24.00
  • 5 February 2021 Information Commission Officer data protection registration £35.00

Bank Balances as at 6 February

  1. Current Account £26,471.79
  2. Deposit account £108,556.42 including £98,627.80 for Hesket Lonning footpath

The Clerk reported that balances would be increased by some £10,000 at year end because of the donation for the National Park land purchase (unless the purchase is completed before 31 March). In response to a question from John Brown, the Clerk confirmed that earmarked reserves were being drawn down by some £3,000 for legal advice in relation to the footpath and land purchase, use of the affordable housing grant for pre planning advice, and the extra grant payment to Northern Fells. But there were likely to be underspends on a number of budget lines of some £3,000 which would be allocated to earmarked reserves in March. Earmarked reserves would therefore remain at a similar level at the end of the year compared to the start.

17.  Correspondence

The Parish Council noted the following items of correspondence received since the last meeting:

  1. Cumbria Constabulary, County Council: various coronavirus updates
  2. CALC: newsletters and updates 
  3. Lake District National Park: Geoff Davies January report. Following discussion it was agreed the Clerk would respond to the National Park’s Housing Provision consultation, highlighting the concerns of adopting a Cumbria wide employment criterion and supporting the surrounding parishes locality definition. Adoption of a Cumbria wide employment criterion might well lead to further pressure on scare housing resources where Caldbeck and many other villages require affordable housing for families to support local schools and facilities. As regards locality, Caldbeck is in the North Distinctive Area but Mungrisdale is in the East and Distinctive Areas seem artificial. Basing locality on neighbouring parishes, whether in or outside the National Park, better reflects Caldbeck’s position as demonstrated in recent planning applications where flexibility has been requested to include Mungrisdale and parishes in the Northern Fells Group.
  4. Old Map Shop: the Clerk reported he had received a response from Carol and Ian Beck who are the owners of the Old Map Shop where construction work is underway and where safety fences have been erected on common land. He had acknowledged the email and asked if they would let him know when they have a completion date. If Fellview School begins reopening in March, there would be a requirement for parking.

23.  Meeting Dates

22 March 2021 (Easter Monday is 5 April)

10 May 2021 (early May bank holiday is 3 May)

14 June 2021

26 July 2021

6 September 2021

18 October 2021

6 December 2021

10 January 2022

The Parish Council agreed to review the May date to ensure that a virtual meeting could take place as  councils can hold virtual meetings up to 6 May but not after that date.

The meeting ended at 9:15pm