5th September 2022 meeting

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Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck Parish Hall on Monday 5 September 2022 at 7:30pm.

 1.Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 25 July as a true record.

3. Declaration of Interest

Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

To receive any other declarations by members of interests in respect of items on this agenda.

  1. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

a) Report from Mike Johnson, County Councillor.

b) Report from Tony Annison, Allerdale Borough Councillor.

c) Questions or matters of interest raised by residents and others

    1. EA Caldbeck Flood warning service live from 24th August
    2. Sponsored bench
    3. Cows in the village
    4. Caldbeck PC trustee to Northern Fells group

5. Hesket Lonning Footpath

An update on progress since the last meeting.

  1. Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements.

  1. Street Lighting

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall and any Hesket Newmarket street lights.

  1. Caldbeck and Hesket Greens

Update on Caldbeck Green.

Consideration of Hesket Newmarket pond, the Howk footpath and management of Stadledykes and land at Howbeck, Hesket Newmarket.

  1. Property Matters

a) Car Parks – Update on surface repairs and possible commons deregistration application for Caldbeck car park.

b) The Coach House, Hesket Newmarket.

c) The Old Map Shop, Caldbeck.

d) Tree work on Parish Council land.

e) Property Working Group report

f) Solar Bollard

g)Fellside car park

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

  1. Parish Maintenance

i) Caldbeck Parish Highways priorities

ii) EI/18856 – Upton potholes/resurfacing.

iii) EI/18934 – Sign at Blue Gates after car accident 8 August 2021.

iv) EI/18937 – Historic sign post Hesket Bridge

v) EI/21838– Sign on road near Park End.

vi) EI/40652 – Beckstones/Stadledykes.

vii) EI/43092 – Pothole – East of Hesket Newmarket

viii) EI/43366 – Pothole The Street.

ix) EI/49466 – Pothole opposite Old Rectory

x) EI/55483 – Blocked drain B5299

xi) EI/55833 – Damage to Hesket Bridge

xii) EI/57769 – Damage to wall nr Hesket Bridge

xiii) EI/71148 – Road from Greenhead

xiv) EI/78o72 – Snowhill (resubmission)

xv) Blocked drainage ditches on Caldbeck Common above Knocker House.

xvi) Calebreck LDNPA sign and Calebreck ford sign gone

xvii) EI/83028 – Blocked Gully at the Street, Watery Lonning, Nether Row road crossroads

Any new items of maintenance.

  1. Planning applications and decisions

a) Applications

i) None at present

b) Decisions notified

7/2022/2103 & 7/2022/2104 High Greenrigg House – Granted

T/2022/0092 5 Riverside – Granted

CAT/2022/0017 Doctors Surgery – Granted

CAT/2022/0016 The Bungalow – Granted

T/2022/0102 Crammond Cottage – Granted

  1. Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

  1. Monthly Accounts 2021-22

a) To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

b) SAAA external audit opt out

c) Reconciliation

d) AGAR completion

  1. Correspondence

To note items of correspondence received since the last meeting:

Cumbria Constabulary,

CALC: newsletters, updates.

Lake District National Park: Geoff Davies monthly report.

  1. Upcoming meeting Dates

17th October, 5th December

 

The intention is for the meeting to end by 9:30pm

Meeting Minutes

                                                            CALDBECK PARISH COUNCIL

 Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 5th September 2022 at 7:30pm.

 Councillors Present: Tim Cartmell (Chairman), Paul Doherty, Norman Atkinson, Angela Glendinning, Ian Shaw, Mark Telford,Alan Tyson, Alison Young Poole

Also Present: David McGuffie (Clerk), Mike Johnson (County Councillor, Cumberland Unitary Authority Councillor and Leader Allerdale Borough Council).

  1. Apologies

John Brown (Family) and Paul Graham (Resignation from the Council) sent their apologies and these were accepted. Tony Annison sent his apologies.

  1. Minutes

The Chairman was authorised to sign the minutes of the Annual Parish meeting and the Ordinary Meeting of the Parish Council held on 25th July 2022 as a true record.

  1. Declaration of Interest

Norman declared an interest in the appointment of the Northern Fells trustee.

  1. Public Participation

Reports

Mike Johnson stated that Andrew Seekings the former Chief Executive for Allerdale Borough Council had been appointed as the Chief Executive for Cumberland Council and that other senior roles in the new Council would be filled shortly.

  1. EA Caldbeck Flood warning service The EA river monitoring service is now operational and those interested they can receive alerts. Clerk to put notice on website.
  2. Sponsored bench Donation received for a new recycled plastic bench which will be sited near the car park. Tim will dismantle the broken concrete and wood bench and rebuild a flat bench with the wood. The Council agreed £100 for additional materials to construct a backless bench.
  3. Cows in the village It was noted that grazers have a legal right for their stock to graze the common which the land in the village forms part of. To exclude them from the village would require a significant land area to be removed from the common. Any land removal from the common would require Secretary of State approval and be opposed. It was also noted that the increase in livestock in the village may have been due to the hot weather and the animals following the water.
  4. Caldbeck PC nominate a trustee to Northern Fells group David Ward who has been the trustee for the last 19 years is standing down. The Council would like to thank him for his long service to the community. Paul nominated Karen Atkinson and Tim seconded her. She was appointed as the new trustee.
  5. School NoticeboardThe noticeboard has been damaged and needs repaired. Paul agreed to source a piece of acrylic to repair the noticeboard door.
  6. Parking near Camping Barn – a resident had complained about vehicles parked on the corner near the Camping Barn. The Council agreed that this did cause obstructions but felt that installing double yellow lines wouldn’t solve the issue just move it to another location. The consensus was to review parking and parking issues in 6 months time.
  7. Parish Website – The events page on the website is not being used. Paul agreed to look into this.Post meeting Note: If you are holding an event in the parish and would like it included on the parish website Events page please email the details to Paul Doherty – paul@earlydoor.co.uk – Please include as much information as possible. Alternatively ring 016974 78420, evenings only, or drop a note through the door at No. 3, The Old Brewery, Caldbeck CA7 8EW. 

5. Hesket Lonning Footpath

The Footpath Working Group had reviewed the consultation information provided and their draft will be circulated following the meeting. It was agreed to hold a special meeting on the 22nd September to discuss the footpath with the venue to be confirmed.

  1. Caldbeck Public Toilets

Following discussion of the terms included in the transfer paperwork, for the Caldbeck public toilets and £9,000 grant from Allerdale Borough Council, a resolution to accept the transfer was proposed by Tim, seconded by Paul and passed by the Council. It was then agreed that the transfer paperwork should be signed by Norman and Paul on behalf of the Council. The costs for the transfer including “No search” insurance were £621.40 which included £91.40 of VAT that the Council will reclaim.

Tim said he had been unable to contact the Hodgson’s by email or phone about the Councils progress with respect to moving the existing toilets and the associated costs so he would write. It was agreed that the Clerk should contact the Geological Disposal Facility about potential funding for the toilets using figures from Cumbria Tourism to show how Caldbeck serves communities in the GDF search area, even though the parish is outside the area.

A conversation followed about potential land exchanges for the car parks in Caldbeck and Hesket Newmarket and whether the Council should pursue these irrespective of plans for the toilets. No final decisions were reached but it was agreed that Alison would investigate potential land for exchange in Hesket Newmarket and that the Clerk would identify if and where in the Council finances funds could be identified.

  1. Street Lighting

Mike Johnson said that funds to install a new streetlight near the parish hall would be found in the Allerdale budget and that once they were the consent to dig in the verge to install the power supply would be obtained from Highways. Caldbeck Parish Council would be responsible for installing the supply and intend to use Hellon Electrical as agreed at the May 2022 meeting.

The streetlight (13) located on the first house (1 Beech Cottage) on the corner of The Street and the road leading to Wood Hall was broken and has been made safe. Allerdale require written consent from the property owners to refit a light to their property. Paul Graham is obtaining this for them.

  1. Caldbeck Green and other conservation issues

a) Caldbeck Green – nothing beyond routine grass cutting.

b) Stadledykes – The dyke fellings had not been removed as yet because the nesting birds haven’t left.

c) Hesket Green – Costings for Hesket Newmarket pond work (dredging, fencing and tree work) have been obtained and will form part of a combined submission to the Environment Fund along with work on the Howk footpaths. Mike Johnson explained that because neither CCC or the National Park had resources to undertake the work on the Howk that if the Council could undertake the improvements it would be reimbursed.

Tim explained the proposed works as advised by Paul Graham who had walked the Howk with Mike Johnson and Mike Hodgson. It was agreed that to generate indicative costs a professional would be required. Paul Doherty said he would ask a contact to look at costing the planned works. The Council agreed that if Paul was unsuccessful that it would approach John Wells to produce the costing and pay for his services (up to £200). It was noted that the closing date for the completion of any works is 31/3/23 due to the Council changes on 1/4/23.

Alison explained that the tree work element of the Hesket Newmarket pond work would be required regardless of whether the Environment Fund was successful and that as it is in a conservation area tree consent would be required.

d) Himalayan Balsam – Tim stated that 8 volunteers had undertaken some balsam pulling and that they had agreed to return to do more next July.

e) Rubbish – Ian advised of rubbish in the pond. Alan agreed to look into removal/retrieval.

  1. Property Matters

a) &b) Update on car parks

Alan is still to grade and fill holes on both the Caldbeck and Hesket car parks when his schedule allows. Tim suggested Mark Binney might to the work.

c) The Coach House, Hesket Newmarket.

No change.

d) The Old Map Shop, Caldbeck.

Following discussion of the terms included in the easement a resolution to accept them was proposed by Norman, seconded by Paul and passed by the Council. It was then agreed that the easement should be signed by Norman and Paul on behalf of the Council.

e) Property Working Group.

BT Open Reach have asked for a separate application for each piece of land. This would lead to each being a separate wayleave. Tim has submitted one for all of Caldbeck and is awaiting response.

f) Solar Bollard

Bollard installed.

g) Fellside car park – H&H have produced a plan with 18 spaces. Following consultation with the local residents a plan with 12 spaces will be used generate a build cost so that the Council can work out if it is a viable option.

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

It was noted that a speed camera van was outside the chapel on 23rd August. The Clerk to ask for the results and copy in Mike Johnson. Post meeting note traffic counters in both Caldbeck and Hesket Newmarket on 6/9/22.

  1. Parish Maintenance

Caldbeck Parish Highways priorities – The Parish Council’s ability to help identify Highways priorities will not change prior to the formation of the Unitary Authorities.

EI/18856 – Upton potholes/resurfacing. Requested: 9/10/21, Last followed up: 1/9/22. Progress reported: May 22 Potholes filled, resurfaced but not all white lines reinstated. 1/9/22 Highways have spoken to contractor who says lines will be instated this month.

EI/18934 – Sign at Blue Gates after car accident 8 August 2021. Requested: 10/10/21, Last followed up: 25/7/22. Progress reported: 25/7/22 Being manufactured no reinstatement date yet.

EI/18937 – Historic sign post Hesket Bridge Requested: 10/10/21, Last followed up: 25/7/22. Progress reported: 25/7/22 work ongoing, post stripped back

EI/21838– Sign on road near Park End. Requested: 26/10/21, Last followed up: 15/8/22. Progress reported: 25/7/22 At design stage hope to reinstate this FY.

EI/40652 – Beckstones/Stadledykes. Requested: 17/1/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Assigned.

 EI/43092 – Pothole – East of Hesket Newmarket. Requested: 27/1/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Assigned.

EI/43366 – Pothole The Street. Requested: 28/1/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Assigned.

EI/49466 – Pothole opposite Old Rectory. Requested: 21/2/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Already aware task assigned.

EI/55483 – Blocked drain B5299 Requested: 15/3/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Already aware task assigned.

EI/55833 – Damage to Hesket Bridge. Requested: 17/3/22, Last followed up: 8/4/22. Progress reported: 23/3/22 Safety Barriers erected.

EI/57769 – Damage to wall nr Hesket Bridge. Requested: 27/3/22, Last followed up: 8/4/22. Progress reported: To be completed summer 2022.

EI/71148 – Road from Greenhead Requested: 16/6/22, Last followed up: None. Progress reported: 16/6/22 Assigned.

EI/78072 – Snowhill damaged sign post. Requested: 27/7/22, Last followed up: 27/7/22. Progress reported: 27/7/22 Highways couldn’t original report 18936 (10/10/21) on system so resubmitted.

EI/83028 – Blocked gully on The Street, Watery Lonning, Nether Row crossroads. Requested: 26/8/22, Last followed up: 26/8/22. Progress reported: 26/8/22 Reported.

Blocked drainage ditches on Caldbeck Common above Knocker House.

Calebreck LDNPA sign and Calebreck ford sign gone – Clerk has reported these to LDNPA Ranger

2x Streetlights (No.2 Heron Rigg and No.19 Caldbeck Bridge) are not working.

  1. Planning applications and decisions

a) Applications

i) None received to date

b) Decisions notified

7/2022/2103 & 7/2022/2104 High Greenrigg House – Granted

T/2022/0092 5 Riverside – Granted

CAT/2022/0017 Doctors Surgery – Granted

CAT/2022/0016 The Bungalow – Granted

T/2022/0102 Crammond Cottage – Granted

  1. Lengthmans Activities

Norman has generated an activities list.

  1. Monthly Accounts 2021-22

The Council approved the receipts and payments since the last meeting, noted bank balances and reviewed the budget monitoring report.

SAAA external audit opt outThe Council decided not to opt out of the Smaller Authorities Annual Accounting external audit framework as it wasn’t financially beneficial.

ReconciliationThe Council noted that John Brown had completed a period reconciliation review of the accounts and that the published accounts reconciled with the bank statements.

AGAR completionThe Council thanked the Clerk for his work in closing out the audit and noted that the auditors had no reservations with the accounts or the Councils financial processes.

Receipts

  1. 23 July 2022 – Car parks £58.63
  2. 28 July 2022 – Car parks £50.29
  3. 1 August 2022 – Car parks £142.97
  4. 3 August 2022 – Car parks £67.19
  5. 4 August 2022 – Allotment £6.00
  6. 4 August 2022 – Rent £15.00
  7. 8 August 2022 – Interest £12.417
  8. 10 August 2022 – Car parks £89.60
  9. 28 August 2022 – Donation £416.00

Payments

10. 21 July 2022 Clerk expenses £130.38

11. 27 July 2022 Grasscutting £1,398.00

12. 29 July 2022 Clerk Nett July salary £554.67

13.29 July 2022 HSBC charges £5.00

14. 9 August 2022 Toilet servicing £201.00

15. 22 August 2022 External Audit £240.00

16. 29 August 2022 HSBC charges £5.00

17. 30 August 2022 Clerk Nett July salary £554.67

Bank Balances as at 30/8/ 2022

Current Account £15,453.80

Deposit account £108,606.80 including £98,627.80 for Hesket Lonning footpath.

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/08/Receipts-and-Payments-30-Aug-22.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/08/Budget-Monitoring-30-Aug-22.pdf

  1. Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary reports.
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies monthly report.
  1. Meeting Dates

5th December

  1. Date of Next Meeting

17th October 2022 in Caldbeck Parish Hall.

 

The meeting ended at 9:30pm

Attachment List

# Filename Description Link
1 Budget Monitoring 30 Aug 22 Budget Monitoring View / Download
2 Receipts and Payments 30 Aug 22 View / Download