5th December 2022

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Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck Parish Hall on Monday 5 December 2022 at 7:30pm.

 1.Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 17 October as a true record.

  1. Declaration of Interest

a) Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest.

b) To receive any other declarations by members of interests in respect of items on this agenda.

  1. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  1. Report from Mike Johnson, County Councillor.
  2. Report from Tony Annison, Allerdale Borough Councillor.
  3. Questions or matters of interest raised by residents and others

a)Hall Clock – Installation of a clock on the front of the Parish Hall.

5. Hesket Lonning Footpath

An update on progress since the last meeting.

  1. Caldbeck Public Toilets

The public toilets transfer from Allerdale Borough Council to the Parish Council is complete. Update on status.

  1. Street Lighting

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall and any Hesket Newmarket street lights.

  1. Caldbeck and Hesket Greens

a) Update on Caldbeck Green.

b) Consideration of Hesket Newmarket pond, management of Stadledykes and land at Howbeck, Hesket Newmarket.

  1. Property Matters

a) Car Parks – Update on surface repairs and possible commons deregistration application for Caldbeck car park.

b) Property Working Group report

c) Solar Bollard

d) Fellside car park

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

  1. Parish Maintenance

i) Caldbeck Parish Highways priorities

ii) EI/18856 – Upton potholes/resurfacing.

iii) EI/18937 – Historic sign post Hesket Bridge

iv) EI/21838– Sign on road near Park End.

v) EI/40652 – Beckstones/Stadledykes.

vi) EI/43092 – Pothole – East of Hesket Newmarket

vii) EI/43366 – Pothole The Street.

viii) EI/49466 – Pothole opposite Old Rectory

ix) EI/55483 – Blocked drain B5299

x) EI/55833 – Damage to Hesket Bridge

xi) EI/57769 – Damage to wall nr Hesket Bridge

xii) EI/83028 – Blocked gully on The Street, Watery Lonning, Nether Row crossroads.

xiii) EI/88867 – Broken bus stop sign

xiv) EI/94247 – Road near Green Close – Blocked Drain

xv) Noticeboards – update

Any new items of maintenance.

  1. Planning applications and decisions

a) Applications

i) 7/2022/2281 Parkend, Caldbeck, Wigton, CA7 8HQ

ii) 7/2022/2283 The Coach House, Hesket Newmarket, CA7 8JG

iii) 7/2022/2285 Beech Cottage, Caldbeck, Wigton, CA7 8DU

iv) 7/2022/2282 The Norman, Caldbeck, Wigton, CA7 8HD

b) Decisions notified

i) 7/2022/2225 & 07/2022/2226 The Cottage Pasture Lane, Hesket Newmarket – Withdrawn

ii) 7/2022/2237 & T/2022/0172 Ratten Row Gate, Caldbeck – Granted after removing copper beech from application and modifying design.

iii)7/2022/2248 Burblethwaite, Caldbeck – Granted

  1. Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

  1. Monthly Accounts 2021-22

i) To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

ii) Budget 2023-24

iii) Precept 2023-24

  1. Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary,
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies monthly report.
  1. Councillor Vacancy

Co-option.

  1. Upcoming meeting Dates

2023 meeting dates – 9th January, 13th February, 27th March, 8th May, 19th June, 31st July, 11th September, 23rd October, 4th December.

 

The intention is for the meeting to end by 9:30pm

Meeting Minutes

Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 5th December 2022 at 7:30pm.

 Councillors Present: Tim Cartmell (Chairman), Paul Doherty, Norman Atkinson, John Brown, Angela Glendinning, Ian Shaw, Mark Telford, Alan Tyson, Alison Young Poole

Also Present: David McGuffie (Clerk), Mike Johnson (County Councillor, Cumberland Unitary Authority Councillor and Leader Allerdale Borough Council).

  1. Apologies

None.

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 17th October 2022 as a true record.

  1. Declaration of Interest

Alan for item 12.a)i) the planning application at Park End.

  1. Public Participation

Reports

Mike Johnson gave an update on Local Government Reform (LGR) and explained that the three legally required roles for Cumberland had been filled. Expressions of interest for director roles are out and that would be followed by those for assistant directors. He added that Cumbria as a ceremonial council will continue to exist and that the Police and Crime Commissioner will take over responsibility for Fire and Rescue services 1/4/23. Cumberland and Westmorland are still determining how other county wide functions such as libraries will be operated following the split. In the short term these functions will be operated by one of the new authorities.

Parish Hall Clock At the October meeting the Council agreed to refund the Parish Hall for the purchase and installation of a 1m diameter clock on the front of the Parish Hall. The Jubilee Committee has agreed to give the PC a donation towards this.

  1. Hesket Lonning Footpath

The Clerk advised the Council that he had received two responses to date from the landowners on the green route (Hesket Newmarket to the beginning of the Matthew Rudding footpath) and they would allow a footpath to run along the roadside fence. They would allow the footpath to take this route regardless of its’ complete route. Clerk to confirm Matthew Rudding route as he has been told by a third party about a change.

  1. Caldbeck Public Toilets

The Clerk explained that the neighbouring landowners had refused permission for electricity supply cables to cross their land and had proposed alternatives to upgrading the existing toilets. The Clerk was actioned to explain how and why the Council had decided to upgrade the existing facilities. The Clerk was asked to prepare a refurbishment tender package based upon the information provided by Nether Row Construction which didn’t include electrical work which would be issued and follow the tender process in the Standing Orders.

  1. Street Lighting

The Upton streetlight near the Parish Hall has been installed and is now operational. There is a light spillage issue into Greenways. The light installed isn’t designed to be equipped with a shield. The Clerk has enquired about fitting a timer and cost/installation timescales are awaited.

The streetlight (13) located on the first house (1 Beech Cottage) on the corner of The Street and the road leading to Wood Hall was broken and has been made safe. The Clerk was asked to confirm if there was an electricity supply to the land on the corner opposite 1 Beech Cottage. Mike Johnson mentioned that solar/wind turbine lights were available which may work in the area but these are much more expensive (approx. £7,500).

  1. Caldbeck Green and other conservation issues

a) Caldbeck Green – nothing beyond routine grass cutting.

b) Stadledykes – The dyke fellings have not been removed. Alison to review.

c) Hesket Green – The Hesket pond submission to the Allerdale Environment Fund has been successful and £2,346 has been awarded and received. A majority of the Council voted in favour of the proposed work on the pond which should be cost neutral for the Council. The Clerk was asked to approach the donor for the remainder of the funds now that the works have been approved. The quotes for the work will be accepted subject to approval of the planning application for the tree work.

Millennium plot – Tim and Alison met with the tree officer on 23rd November about what could be done to tidy up the plot. If trees with a diameter roughly the size of a standard tin can or more at chest height are to be removed then planning approval will be required. It was suggested that people who help with the tidying of the plot would be given some of the wood.

  1. Property Matters

a) Update on car parks

Alan to supply gravel so Mark Binney to fill holes on both the Caldbeck and Hesket car parks. ENWL have indicated that it would cost £2,100 to fit an electricity supply to the car park. A card reader would cost about £3,500. These make fitting a card reader uneconomic at present. The supply would be a 100A so could also power an electric car charger if one was installed in the future.

b) The Coach House, Hesket Newmarket.

Tim noted that the Coach House and Market Cross are both currently registered as part of the common. He has checked with the commons office and they have agreed that they would accept deregistration of both on one application. The Council supported Tim’s offer to the Coach House owners that he would do the application paperwork for free if they would pay the deregistration fee and include the Market Cross in their application. Ask the owners to tell their contractors not to park on the village green.

c) Property Working Group.

BT have paid the annual wayleave payment for Caldbeck. The Council is still awaiting information on Hesket Newmarket wayleave payments.

d) Solar Bollard

The Council agreed that the bollard needed additional fixing. Paul said he will stabilise with postcrete this month.

e) Fellside car park

Response awaited from CCC as to what specification, if any, they would want the car parks to be made to.

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

Traffic speed measuring in Hesket Newmarket and Caldbeck was carried out by CCC in early September. The reports received were given to the Councillors and posted on the website so everyone could see the results. These showed that in two places more than 60% of the traffic was above the speed limit (30mph). Clerk to organise a meeting with the CCC, Mike Johnson, Norman and Alison to discuss what can be done and request a 20 mph limit. Clerk to find out how a 20 mph zone is created.

  1. Parish Maintenance

Caldbeck Parish Highways priorities – The Parish Council’s ability to help identify Highways priorities will not change prior to the formation of the Unitary Authorities.

EI/18856 – Upton potholes/resurfacing. Requested: 9/10/21, Last followed up: 1/9/22. Progress reported: May 22 Potholes filled, resurfaced but not all white lines reinstated. 1/9/22 Highways have spoken to contractor who says lines will be reinstated this month.

EI/18937 – Historic sign post Hesket Bridge Requested: 10/10/21, Last followed up: 2/11/22. Progress reported: 2/11/22 Sign installed but not firmly fixed in place

EI/21838– Sign on road near Park End. Requested: 26/10/21, Last followed up: 5/12/22. Progress reported: 5/12/22 New sign installed.

EI/40652 – Beckstones/Stadledykes. Requested: 17/1/22, Last followed up: 15/11/22. Progress reported: 15/11/22 Appears to be water flowing under the surface will investigate Feb 2023.

 EI/43092 – Pothole – East of Hesket Newmarket. Requested: 27/1/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Assigned.

EI/43366 – Pothole The Street. Requested: 28/1/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Assigned.

EI/49466 – Pothole opposite Old Rectory. Requested: 21/2/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Already aware task assigned.

EI/55483 – Blocked drain B5299 Requested: 15/3/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Already aware task assigned.

EI/57769 – Damage to wall nr Hesket Bridge. Requested: 27/3/22, Last followed up: 8/4/22. Progress reported: To be completed summer 2022.

EI/78072 – Snowhill damaged sign post. Requested: 27/7/22, Last followed up: 27/7/22. Progress reported: 17/10/22 new posts installed and signs mounted. To be removed from list

EI/83028 – Blocked gully on The Street, Watery Lonning, Nether Row crossroads. Requested: 26/8/22, Last followed up: 26/8/22.

EI/88867 – Broken bus stop sign.  Requested: 5/10/22

EI/94247 – Blocked Drain on road near Green Close. Requested: 3/11/22

Notice boards – Paul will firm up on prices and timescales but side opening notice boards are more expensive than top opening boards. Council confirmed that for ease of use and safety reasons it would prefer side opening boards.

It was noted that Allerdale had installed Parish Hall direction signs at the request of the Parish Hall.

The Council would like to thank all the people who helped with the street clean.

  1. Planning applications and decisions

a) Applications

i) 7/2022/2281 Parkend, Caldbeck, Wigton, CA7 8HQ – No objection.

ii) 7/2022/2283 The Coach House, Hesket Newmarket, CA7 8JG – No objection. Included comment about external steps that aesthetically either all or none of them should be changed.

iii) 7/2022/2285 Beech Cottage, Caldbeck, Wigton, CA7 8DU – No objection. Noted that the supporting docs do not match the current construction.

iv) 7/2022/2282 The Norman, Caldbeck, Wigton, CA7 8HD – No objection.

b) Decisions notified

7/2022/2225 & 7/2022/2226 The Cottage Pasture Lane, Hesket Newmarket – Withdrawn

7/2022/2237 & T/2022/0172 Ratten Row Gate, Caldbeck – Granted after removing copper beech from application and modifying design.

7/2022/2248 Burblethwaite, Caldbeck – Granted

  1. Lengthmans Activities

Norman had generated an updated activities list which he had just circulated.

  1. Monthly Accounts 2021-22

a) The Council approved the receipts and payments since the last meeting, noted bank balances and reviewed the budget monitoring report.

Receipts

17 October 2022 – Car parks £30.45

20 October 2022 – Car parks £49.60

21 October 2022 – Grant £9,000.00

28 October 2022 – Car parks £31.45

2 November 2022 – Car parks £13.51

7 November 2022 – VAT return £700.07

8 November 2022 – Interest £42.48

10 November 2022 – Car parks £13.51

12 November 2022 – Wayleave £175.26

16 November 2022 – Car parks £21.38

23 November 2022 – Car parks £18.54

25 November 2022 – Grant £2,346

1 December 2022 – Car parks £12.53

Payments

19 October 2022 Solicitor £621.40

27 October 2022 RBL £18.00

29 October 2022 Bank Charges £5.00

31 October 2022 Clerk salary £554.67

6 November 2022 BHIB £29.18

7 November 2022 Toilet servicing £73.73

17 November 2022 Clerk salary £365.26

24 November 2022 Streetlight connection £1,370.40

28 November 2022 Parking plan £180.00

29 November 2022 Clerk salary £606.85

29 November 2022 Bank Charges £5.00

Bank Balances as at 1/12/ 2022

Current Account £34,207.44

Deposit account £108,698.59 including £98,627.80 for Hesket Lonning footpath.

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/12/rp-2-12.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/12/bm-2-12.pdf

b) 2023-24 Budget – The Council reviewed and agreed the draft budget. It accepted that the proposed receipts included an estimate for car park donations because the donation systems for the car parks have not been in operation for a full year yet. It decided to add £500 for the King’s coronation based on spending a similar amount during 2022-23 marking the Queen’s platinum jubilee to the proposed expenditures. It accepted that the draft budget showed that the Council would be in deficit based on the proposed revenue and expenditure forecasts.

c) 2023-24 Precept – The Council unanimously decided that though the budget forecast was for the Council to be in deficit for 2023-24 that due to cost of living pressures for parishioners that the precept would not be increased. It would be maintained at the same level for the third consecutive year.

  1. Correspondence

To note items of correspondence received since the last meeting:

Cumbria Constabulary reports.

CALC: newsletters, updates.

Lake District National Park: Geoff Davies monthly report.

  1. Councillor Vacancy

The Council unanimously voted to co-opt Mrs. Susan Robson’s of Hesket Newmarket to the Council and Mrs. Robson will sign her acceptance of office at the January 2023 meeting and the Council will then have no vacancies.

  1. Meeting Dates

Upcoming meeting dates – 13th February, 27th March, 9th May, 19th June, 31st July, 11th September, 23rd October, 4th December. The Council noted that since the Monday 8th May is now a Bank Holiday (King’s Coronation) that the date should be changed. It agreed to move it to 9th May and if the Hall was unavailable then move it to the 10th May

  1. Date of Next Meeting

9th January 2023 in Caldbeck Parish Hall.

The meeting ended at 9:30pm

 

 

Attachment List

# Filename Description Link
1 Receipts and Payments Dec 2022 Receipts and Payments Dec 2022 View / Download
2 Budget Monitoring Dec 2022 View / Download