25th July 2022

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Meeting Agenda

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck Parish Hall on Monday 18 July 2022 at 7:30pm.

 1. Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 13 June as a true record.

  1. Declaration of Interest

Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest. To receive any other declarations by members of interests in respect of items on this agenda.

  1. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  1. Report from Mike Johnson, County Councillor.
  2. Report from Tony Annison, Allerdale Borough Councillor.
  3. Questions or matters of interest raised by residents and others

5. Hesket Lonning Footpath

An update on progress since the last meeting.

  1. Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements.

  1. Street Lighting

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall and any Hesket Newmarket street lights.

  1. Caldbeck and Hesket Greens

a) Update on Caldbeck Green.

b) Consideration of Hesket Newmarket pond, the Howk footpath and management of Stadledykes and land at Howbeck, Hesket Newmarket.

  1. Property Matters

a) Car Parks – Update on surface repairs and possible commons deregistration application for Caldbeck car park.

b) The Coach House, Hesket Newmarket.

c) The Old Map Shop, Caldbeck.

d) Tree work on Parish Council land.

e) Property Working Group report

f) Fellside car park

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

  1. Parish Maintenance

i) Caldbeck Parish Highways priorities

ii) EI/18856 – Upton potholes/resurfacing – gully clean has been undertaken.

iii) EI/18934 – Sign at Blue Gates after car accident 8 August 2021

iv) EI/18936 – Snowhill damaged sign post

v) EI/18937 – Historic sign post Hesket Bridge

vi) EI/21838- Sign on road near Park End.

vii) EI/40652 – Beckstones/Stadledykes – Pothole/road surface

viii) EI/43092 – Pothole – East of Hesket Newmarket

ix) EI/43366 – Pothole The Street

x) EI/49466 – Already know about pothole opposite Old Rectory

xi) EI/55483 – Blocked drain B5299 – already aware

xii) EI/55833 – Damage to Hesket Bridge

xiii) EI/71148 – Pothole – Road from Greenhead

xiv) Blocked drainage ditches on Caldbeck Common above Knocker House.

xv) Corner at Woodhall Lonning and the Street.

To consider any other urgent matters regarding parish maintenance

  1. Planning applications and decisions

a) Applications

i) /2022/0090  1 Howbeck Cottages – No objection submitted

ii) T/2022/0092 5 , Riverside, Caldbeck, Cumbria, CA7 8DX – No objection submitted

iii) 7/2022/2167 & 7/2022/2168 Greenway, Hesket Newmarket, Cumbria, CA7 8JG 8DX – No objection submitted

iv) CAT/2022/0016 The Bungalow, Friar Row, Caldbeck, Wigton, CA7 8DS

v) CAT/2022/0017 Doctors Surgery, Friar Row, Caldbeck, Wigton, CA7 8DS

vi) T/2022/0102 Crammond Cottage, Caldbeck, Cumbria, CA7 8DU

vii) 7/2022/2184 Catcrags, Upton, Caldbeck, Wigton, CA7 8EU

b) Decisions notified

i) 7/2021/2304 Fellside Mansion – Granted

ii) T/2022/0072 Caldbeck Car Park – Granted

jjj) T/2022/0082 Amenity Land at Hesket – Granted

iv) 7/2022/2053 Swaledale Watch – Granted

v) T/2022/0090 1 Howbeck Cottages – Granted

c) Planning Survey

  1. Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

  1. Monthly Accounts 2021-22

i) To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

ii) Exercise of public rights dates.

iii) Car Park donations

iv) Pay rates and expenses

  1. Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary,
  2. CALC: newsletters, updates.
  3. Lake District National Park: Geoff Davies monthly report.
  4. Tree planning funding
  5. Emergency Info sheet.
  1. Upcoming meeting Dates

5th September, 17th October, 5th December

 

The intention is for the meeting to end by 9:30pm

Meeting Minutes

CALDBECK PARISH COUNCIL

Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Monday 25th July 2022 at 7:30pm.

Councillors Present: Tim Cartmell (Chairman), Paul Doherty, John Brown, Angela Glendinning, Ian Shaw, Mark Telford,Alan Tyson, Alison Young Poole
Also Present: David McGuffie (Clerk), Geoff and Alison Ostle.

Apologies
Norman Atkinson (Family) and Paul Graham (Family) sent their apologies and these were accepted. Mike Johnson (County Councillor, Cumberland Unitary Authority Councillor and Leader Allerdale Borough Council) sent his apologies due to a meeting clash.

2. Minutes
The Chairman was authorised to sign the minutes of the Annual Parish meeting and the Ordinary Meeting of the Parish Council held on 13th June 2022 as a true record.

3. Declaration of Interest
None.

4. Public Participation
No reports were given. Item 12 a) viii) 7/2022/2147 Land at Whelpo Bridge Farm, Whelpo, Caldbeck, Wigton, CA7 8HQ was brought forward because Mr and Mrs Ostle, the applicants, were in attendance. The Council noted the applicants’ case for agricultural need and would have liked a contextual picture showing how the proposed dutch barn like design fitted in with its surroundings. Following discussion the Council had No Objection to the application.

5. Hesket Lonning Footpath
The Footpath Working Group had reviewed the consultation information provided and Tim will redraft it by the next meeting.

6. Caldbeck Public Toilets
Minihan McAllister had been instructed to complete the transaction and obtain the grant monies (£9,000). Tim looking into potential land exchange to take the car park out of the common to allow construction of a new toilet block. To do so would cost about £12,000 (Replacement land cost, application fee, solicitor costs). He reported the Open Spaces Society had advised they would not object to the suggested exchange application.

Given the build and installation costs received by John Wells for prefabricated toilet blocks (over £120,000) the Council asked Ewan MacFadzean for an indicative cost based on a similar design. The price received was also significantly in excess of the funding currently available. The Council agreed that before progressing any further that Tim should let the Hodgsons know the Councils progress to date, as they wanted the existing toilets moved.

7. Street Lighting
The Clerk stated that he is waiting for a response from Mike Johnson about the consent to dig in the verge to install a new streetlight near the Parish Hall. Mike was on leave last week but Allerdale indicated that the streetlighting budget had been severely hit by the increased electricity costs. The Parish Hall committee asked for confirmation that the cable route would be made good following installation – this was given.

The streetlight (13) located on the first house (1 Beech Cottage) on the corner of The Street and the road leading to Wood Hall was broken and has been made safe. The property owners don’t object to a replacement light being fitted. The photos of the consumer board appear to show that the supply splits before the house meter.

8. Caldbeck Green and other conservation issues
a) Caldbeck Green – nothing beyond routine grass cutting.
b) Stadledykes – The dyke fellings had not been removed as yet because the nesting birds haven’t left.
c) Hesket Green – Costings for Hesket Newmarket pond work (dredging, fencing) had been forwarded to Mike Johnson. A combined paper with the Pond works and the footpath to the Howk was requested for the environmental fund work list. Alan Tyson asked for confirmation that no decision on doing anything to
Hesket pond had as yet been taken, which was given. A vote on the issue would be taken as he wished
when the potential funding was clear.
d) Himalayan Balsam – Alison said that it is starting to come back along both the Caldew and Caldbeck rivers and that it would take a community effort to stop its spread. A pamphlet showing the issues with Himalayan Balsam and how to remove it has been posted on the Council website. Another balsam removal day is scheduled for Monday 1st August with the notification on the Caldbeck Facebook page.

9. Property Matters
a) &b) Update on car parks
Alan is still to grade and fill holes on both the Caldbeck and Hesket car parks when his schedule allows.
c) The Coach House, Hesket Newmarket.
No change.

d) The Old Map Shop, Caldbeck.
No progress. Completion of the easement awaited.

e) Tree survey – The tree works on the red marked trees has been completed. The Council thanked Paul G for the additional work done over that in the contract for tree works.

f) Property Working Group.
BT Open Reach – still in Tim’s court.

g) Solar Bollard
Bollard ordered.

h) Fellside car park – H&H have produced a plan with 18 spaces. Tim will contact the local residents their opinions prior to any installation costs being requested.

10. Speeding Traffic in Hesket Newmarket and Caldbeck
Norman had sent reminders to the data collection team about collecting data in Hesket Newmarket and Caldbeck which was scheduled for May/June 2022. Mike had agreed to follow up for him. Clerk to chase up.

11. Parish Maintenance
Caldbeck Parish Highways priorities – The Parish Council’s ability to help identify Highways priorities will not change prior to the formation of the Unitary Authorities.

EI/18856 – Upton potholes/resurfacing. Requested: 9/10/21, Last followed up: 6/6/22. Progress reported: May 22 Potholes filled, resurfaced but not all white lines reinstated.

EI/18934 – Sign at Blue Gates after car accident 8 August 2021. Requested: 10/10/21, Last followed up: 25/7/22. Progress reported: 25/7/22 Being manufactured no reinstatement date yet.

EI/18936 – Snowhill damaged sign post. Requested: 10/10/21, Last followed up: 25/7/22. Progress reported: 25/7/22 Highways can’t find issue on system. Resubmitted as EI/78072. To be removed from list and EI/78072 tracked.

EI/18937 – Historic sign post Hesket Bridge Requested: 10/10/21, Last followed up: 25/7/22. Progress reported: 25/7/22 work ongoing, post stripped back

EI/21838- Sign on road near Park End. Requested: 26/10/21, Last followed up: 15/8/22. Progress reported: 25/7/22 At design stage hope to reinstate this FY.

EI/32699 – Midtown blocked gulley. Requested: 7/12/21, Last followed up: 26/1/22. Progress reported: 27/1/22 Gully cleared, camera inspection to be undertaken next FY. To be removed from list

EI/36594 – Pothole Pasture Lane. Requested: 30/12/21, Last followed up: 28/3/22. Progress reported: 10/6/22 Filled in. To be removed from list

EI/36597 – Pothole Ratten Row. Requested: 30/12/21, Last followed up: 28/3/22. Progress reported: 9/6/22 Filled in To be removed from list

EI/40652 – Beckstones/Stadledykes. Requested: 17/1/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Assigned.

EI/40685 – Pothole by drain near Old Smithy. Requested: 17/1/22, Last followed up: 29/3/22. Progress reported: 26/1/22 – gully inspection next FY, 4/4/22 Filled in pothole repaired. To be removed from list

EI/43092 – Pothole – East of Hesket Newmarket. Requested: 27/1/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Assigned.

EI/43366 – Pothole The Street. Requested: 28/1/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Assigned.

EI/49466 – Pothole opposite Old Rectory. Requested: 21/2/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Already aware task assigned.

EI/55483 – Blocked drain B5299 Requested: 15/3/22, Last followed up: 28/3/22. Progress reported: 28/3/22 Already aware task assigned.

EI/55833 – Damage to Hesket Bridge. Requested: 17/3/22, Last followed up: 8/4/22. Progress reported: 23/3/22 Safety Barriers erected.

EI/57769 – Damage to wall nr Hesket Bridge. Requested: 27/3/22, Last followed up: 8/4/22. Progress reported: To be completed summer 2022.

EI/71148 – Road from Greenhead Requested: 16/6/22, Last followed up: None. Progress reported: 16/6/22 Assigned.

EI/71167 – Potholes near cattlegrid Requested: 16/6/22, Last followed up: None. Progress reported: 15/7/22 Potholes filled in. To be removed from list

Blocked drainage ditches on Caldbeck Common above Knocker House.
Calebreck LDNPA sign and Calebreck ford sign gone – Clerk has reported these to LDNPA Ranger

Clerk to contact Highways about timescales to complete some of the old issues. The Traffic Team has responded that it is their intention to have the 4x signpost repairs complete this year.

New items to add
Road near Keepers Cottage
Road by Summerfield House

12. Planning applications and decisions
a) Applications
i) T2022/0090 1 Howbeck Cottages – No objection submitted
ii) T/2022/0092 5 , Riverside, Caldbeck, Cumbria, CA7 8DX – No objection submitted
iii) 7/2022/2167 & 7/2022/2168 Greenway, Hesket Newmarket, Cumbria, CA7 8JG 8DX – No objection submitted
iv) CAT/2022/0016 The Bungalow, Friar Row, Caldbeck, Wigton, CA7 8DS – The Council had no objection to the works on 3x trees but want the Copper Beech to be assessed for a TPO.
v) CAT/2022/0017 Doctors Surgery, Friar Row, Caldbeck, Wigton, CA7 8DS – No objection submitted
vi) T/2022/0102 Crammond Cottage, Caldbeck, Cumbria, CA7 8DU – The Council had no objection to the tree works.
vii) 7/2022/2184 Catcrags, Upton, Caldbeck, Wigton, CA7 8EU – The Council had no objection to the tree works.
viii) 7/2022/2147 Land at Whelpo Bridge Farm, Whelpo, Caldbeck, Wigton, CA7 8HQ – Taken under public participation – No Objection.

b) Decisions notified
i) 7/2021/2304 Fellside Mansion – Granted
ii) T/2022/0072 Caldbeck Car Park – Granted
iii) T/2022/0082 Amenity Land at Hesket – Granted
iv) 7/2022/2053 Swaledale Watch – Granted
v) T/2022/0090 1 Howbeck Cottages – Granted

c) Planning Survey – following discussion the Council decided it was not worth replying to the survey.

13. Lengthman’s Contract
Norman stated that Mark is efficiently working through the activities list and that a new list would be issued shortly. It was agreed that the Allotment fence repairs would be undertaken by Mark Binney at an indicative cost of £42 thanks to Alan donating the posts.

14. Monthly Accounts 2021-22
i) The Council approved the receipts and payments since the last meeting, noted bank balances and reviewed the budget monitoring report.
ii) Exercise of public rights dates – 15th June to 26th July
iii) Car Park donations – The Clerk noted that donations would most likely exceed the budgeted figure so had increased the value in the budget forecast.
iv) Pay rates and expenses – the Council agreed to increase the grass cutting rate by £2/h and Lengthmans rate by £0.50/h from 1st July 2022 due to the significant increase in petrol costs.

Receipts
Receipts
i) 9 June 2022 – Car parks £85.64
ii) 9 June 2022 – Allotment £4.00
iii) 13 June 2022 – Allotment £2.00
iv) 14 June 2022 – Allotment £14.00
v) 15 June 2022 – Allotment £6.00
vi) 16 June 2022 – Car parks £38.91
vii) 20 June 2022 – Allotment £12.00
viii) 23 June 2022 – Car parks £91.24
ix) 28 June 2022 – Car parks £43.74
x) 1 July 2022 – Rent £15.00
xi) 6 July 2022 – Car parks £36.03
xii) 8 July 2022 – Interest £6.25
xiii) 14 July 2022 – Car parks £116.25

Payments
xiv) 11 June 2022 Toilet servicing £82.50
xv) 25 June 2022 Solar Bollard £276.00
xvi) 29 June 2022 Clerk Nett June salary £554.67
xvii) 29 June 2022 HSBC charges £5.00
xviii) 17 July 2022 Toilet servicing £75.00
xix) 19 July 2022 Tree works £1,728.00

Bank Balances as at 20/7/ 2022
Current Account £18,105.52
Deposit account £108,594.39 including £98,627.80 for Hesket Lonning footpath.

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/06/Receipt-Payment-20.07.22.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/06/Budget-position-20.07.22.pdf

15. Correspondence
To note items of correspondence received since the last meeting:
i) Cumbria Constabulary reports.
ii) CALC: newsletters, updates.
iii) Lake District National Park: Geoff Davies monthly report.
iv) Tree planning funding – The Council noted that funding was available
v) Emergency Info sheet – The Clerk confirmed that the Surgery and Northern Fells reps were ok with being included and received confirmation from Ian about the second Parish Hall keyholder being ok.

16. Meeting Dates
17th October
5th December

17. Date of Next Meeting
5th September 2022 in Caldbeck Parish Hall.

The meeting ended at 8:45pm

Attachment List

# Filename Description Link
1 Budget Monitoring July 2022 View / Download
2 Receipt & Payment 20.07.22 View / Download