13th January 2022

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Meeting Agenda

 

Agenda for the Caldbeck Parish Council meeting to be held in Caldbeck  Parish Hall on Thursday 13 January 2022 at 7:30pm.

 1. Apologies

To receive apologies for absence.

  1. Minutes

To authorise the Chairman to sign the minutes of the Ordinary Meeting of the Parish Council held on 8 December 2021 as a true record.

3.Declaration of Interest – Request for Dispensations: the Clerk to report any requests received since the previous meeting for dispensations to speak and/or vote on any matter where a member has a disclosable pecuniary interest. To receive any other declarations by members of interests in respect of items on this agenda.

  1. Public Participation

At the Chairman’s discretion, to allow members of the public an opportunity to ask questions and raise matters of interest.

  1. Report from Mike Johnson, County Councillor.
  2. Report from Tony Annison, Allerdale Borough Councillor.
  3. Questions or matters of interest raised by residents.
  1. Coronavirus

Update on coronavirus pandemic from County Council and Allerdale Borough Council.

  1. Hesket Lonning Footpath

Update on progress since the last meeting.

  1. Caldbeck Public Toilets

Update on transfer of public toilets from Allerdale Borough Council and ongoing arrangements.

  1. Street Lighting

Update on progress since last meeting – reinstallation of light near Calva/Parish Hall and disconnection of Hesket Newmarket street lights. Light repairs at Caldbeck and Hesket.

9. Caldbeck and Hesket Greens

  • Update on pilot project proposal for increasing biodiversity on Caldbeck Green.
  • Consideration of Hesket Newmarket pond and management of Stadledykes and land at Howbeck,Hesket Newmarket.
  • Hesket Green and verge protection.

10 Property Matters

  • Update on Caldbeck car park, notices, arrangements for cash and non cash donations, demarcation of parking spaces, removal of the trailer.
  • Arrangements for Hesket Newmarket car park.
  • The Coach House, Hesket Newmarket.
  • The Old Map Shop, Caldbeck.
  • Tree survey on land at Caldbeck and Hesket Newmarket.
  • Property Working Group report
  1. Car parking in Caldbeck

Update on progress since last meeting. Coning in front of Riverside.

  1. Speeding Traffic in Hesket Newmarketand Caldbeck

Update on progress since the last meeting and consideration of Caldbeck speeding concerns.

13. Parish Maintenance

  • Caldbeck Parish Highways priorities
  • EI/18856 – Upton potholes/resurfacing – gully clean has been undertaken.
  • EI/18857 – Warning signs at Faulds Brow and Wath Brow – Faulds Brow installed
  • EI/18934 – Sign at Blue Gates after car accident 8 August 2021- re-installed?
  • EI/18936 – Snowhill damaged sign post
  • EI/18937 – Historic sign post Hesket Bridge – re-installed?
  • EI/21838- Sign on road near Park End.
  • EI/32699 – Midtown blocked gulley.
  • EI/36594 – Pothole Pasture Lane
  • EI/36597 – Pothole Ratten Row
  • Blocked drainage ditches on Caldbeck Common above Knocker House.
  • Winter gritting
  • Howk signposting and step.
  • Dustbins Faulds Brow and Blue Gates.

To consider any other urgent matters regarding parish maintenance

14 Planning applications and decisions

  • a) Applications
  • 7/2021/2365 at 7/2021/2365 at Townend Farm, Haltcliff, CA7 8JT
  • 7/2021/2368 at The Temperance Hall, Hesket Newmarket, CA7 8JG
  • b) Decisions notified
  • 2296 – Howbeck (Granted)
  • T/0189 – Holy Tree (No Objection)

c) Muddy Duck

  1. Community Led Affordable Housing

Update on progress since last meeting.

  1. Lengthsman activities

To consider activities undertaken under the Lengthsman’s contract.

17. The Queens Platinum Jubilee Celebrations

  1. Monthly Accounts 2021-22

To approve the receipts and payments since the last meeting, note bank balances, review budget monitoring report.

  1. Correspondence

To note items of correspondence received since the last meeting:

  1. Cumbria Constabulary, County Council: various coronavirus updates.
  2. CALC: newsletters, updates.
  • Lake District National Park: Geoff Davies November report.
  1. Upcoming meeting Dates

21st February, 28th March, 9th May, 13th June, 25th July, 5th September, 17th October, 5th December

The intention is for the meeting to end by 9:30pm

Meeting Minutes

                                                            CALDBECK PARISH COUNCIL

 Minutes of the Ordinary Meeting of the Parish Council held in the Parish Hall on Thursday 13thJanuary 2022 at 7:30pm.

 Councillors Present: Paul Doherty (Chairman), Norman Atkinson, Angela Glendinning, Paul Graham, Ian Shaw, Mark Telford,Alan Tyson, Alison Young Poole

Also Present: Mike Johnson (County Councillor and Leader Allerdale Borough Council), David McGuffie (Clerk), Penny Randell, Hillary Mattinson

 Apologies

Tim Cartmell (health reasons) and John Brown (clash due to date change) sent their apologies which the Parish Council accepted. Tony Annison (Allerdale Borough Councillor) also sent his apologies.

  1. Minutes

The Chairman was authorised to sign the minutes of the Ordinary Meeting of the Parish Council held on 8thDecember 2021 as a true record.

  1. Declaration of Interest

No declarations were made.

  1. Public Participation

Mike which highlighted the next milestones with Local Government Reorganisation, with the Structural Changes Order being laid before parliament in Feb 2022, elections to the shadow authority in May 2022, control passing from the current councils to the new unitary authorities on 1 April 2023 and a reassurance that services in the interim will continue to be delivered by the respective sovereign councils until 31 March 2023. A short discussion followed where Mike explained that once elected the shadow authority would have executive power over major projects/large expenditures.

He continued to say that Allerdale would be using Covid funding available from the government to promote a shop local campaign to support local businesses and that a ruling on the Judicial review is still awaited.

Paul G raised the issue of bins going into the back of bin wagons. Mike responded that this can occur for two main reasons either operator error or the bin being too heavy. As there is CCTV at the back of the trucks they can see when this has occurred and should report it. As of now Allerdale will replace bins that have gone into the trucks but will charge people for replacements for lost bins.

Alison presented a request from Liz Mounsey of Caldbeck Gardening Club about planting 5 silver birches in a circular arrangement at one of two sites on Caldbeck Green as part of the Platinum Jubilee/Queen’s Green Canopy initiative. She continued that the Gardening Club would be responsible for maintenance of the trees and that they would be fenced similar to the Diamond Jubilee tree and that the sites were chosen as they didn’t impact significantly on the views from any of the properties round the Green or from the benches sited on the Green. The Clerk added that CCC, the landowner, had been approached and was happy for the trees to be sited in either location. Following a discussion about the siting and arrangement of the trees it was decided that the council was in favour of tree planting but didn’t agree with the circular arrangement at either site. Alison was asked to return with alternate proposal(s) as to the arrangement of the trees.

  1. Coronavirus

The Parish Council noted the coronavirus pandemic updates from the County Council and Allerdale Borough Council, including wearing of face masks in shops and on public transport. Neil Hudson MP (Penrith & the Borders) has written to Michael Gove about being able to legally use remote meetings again – response awaited.

  1. Hesket Lonning Footpath

Paul G reported that after speaking to the landowners there was an in principle agreement about the Matthew Rudding. He added that the Clerk with help from Paul G and Simon Smith (previous clerk) would put together the options which could then be put to the parishioners.

  1. Caldbeck Public Toilets

The soil pipe is yet to be relined and that the refurbishment report from John Wells is still awaited. Mike said that the solicitors had been instructed to progress the Heads of terms for the transfer of the public toilets and payment of a £9,000 grant.

  1. Street Lighting

Paul D has the legal requirements for the electricity supply, including approved sign off, to allow Allerdale to install a replacement street light near the Parish Hall. The supply would need to be hand dug due to other services in the area but works need co-ordination with Allerdale.

The Clerk had asked Dave Bryden if disabling the two Hesket Newmarket street lights (Numbers 8 and 9) would be a cheaper option than removal.

Non-functioning street lights outside the Caldbeck Village Store and the Old Smithy have been reported to Dave Bryden and added to the work list.

The streetlight (13) located on the first house on the corner of The Street and the road leading to Wood Hall was broken and has been made safe. Mike said he would speak to Dave Bryden about a replacement.

  1. Caldbeck Green and other conservation issues

a) Caldbeck Green – Alison reported that there will be no further action through winter.

b) Stadledykes is very wet due to a blocked gutter – Alan T talked to landowner opposite and they know of the blockage and are waiting for a fine day and the availability of “Wath” to unblock it. Alison is meeting the scouts Tuesday about their offer to help plant/care for trees planted there. Garden Club has offered £20 to help purchase saplings (3x Alder, 3x Rowan and 5x Hazel) which would need to be planted by March.

c) Hesket Green – Costings for Hesket Newmarket pond work (dredging, fencing) have been received Alison and Ian are looking at the plans and are trying to standardise the tenders. They will bring proposals back to the Council in due course.

d) Balsam – The Young Farmers aren’t meeting at present but Alison will try to talk to them at an appropriate time to try and get them to help remove the balsam before they seed.

e) Jubilee trees on Hesket back or East Green – Paul G will look at suitable sites and report back.

10. Property Matters

a) Update on Caldbeck car park, notices, arrangements for cash and non cash donations.

The car park notices have installed. Paul D suggested adding another notice on the opposite side so car park users would see it from both directions. The Council resolved to add a second sign.The owner of a trailer has been contacted and the trailer removed.

b) Arrangements for Hesket Newmarket car park.

Alan Tyson reported that the donation box had been repaired and would be installed near the light. Car park notices for Hesket Newmarket similar to those ordered for Caldbeck have been ordered for Hesket Newmarket car park. Paul G agreed to talk to the Brewery about their vans which are left on the park and the potential for an annual licence.

c) The Coach House, Hesket Newmarket.

Property is still for sale. Clerk contacted the Estate Agent and reiterated to them the Councils position re parking spaces.

d) The Old Map Shop, Caldbeck.

Jo Edwards of PFK is negotiating with the owners. This should be resolved shortly.

e) Tree survey – Paul G to contact planning to see if all the tree could be approved under one application or if there would need to be separate applications for each tree.

f) Property Working Group.

The Property Working Group has written to both BT Open Reach and Electricity North West asking them to identify all cables and equipment that are on or under Council land so that they can all be placed on one wayleave. Tim is in discussion with BT but ENW have produced one for Caldbeck and one for Hesket Newmarket which have been signed by Tim and Norman on behalf of the Council.

g) Solar Bollard

Paul D has ordered a new light to replace the one vandalized. It should arrive by the end of January.

11. Car parking in Caldbeck

The Council did not want to introduce double yellow lines but said that it could place cones to reduce parking in areas where it may cause obstructions. The Council agreed that a map could be added to Caldbeck website showing where car parking was available. Action Clerk. It also discussed writing to the holiday letting organisations so they could inform their customers about car park locations.

  1. Speeding Traffic in Hesket Newmarket and Caldbeck

It was agreed to send a reminder to the data collection team in April about collecting data in Hesket Newmarket and Caldbeck as agreed by Steph during her meeting in November.

13. Parish Maintenance

  • Caldbeck Parish Highways priorities – Parish Council’s role in helping identify priorities to be discussed at next meeting.
  • EI/18856 – Upton resurfacing – gully clean has been undertaken. Loose manhole covers still to fix
  • EI/18857 – Warning signs at Faulds Brow and Wath Brow – Faulds brow installed, Wath Brow has posts but no signs installed.
  • EI/18934 – Sign at Blue Gates after car accident 8 August 2021. No progress
  • EI/18936 – Snowhill damaged sign post. No progress
  • EI/18937 – Historic sign post Hesket Bridge. No progress
  • EI/32699 – Midtown blocked gulley. No progress
  • EI/21838- Sign on road near Park End. No progress.
  • EI/32699 – Midtown blocked gulley. No progress.
  • EI/36594 – Pothole Pasture Lane – added
  • EI/36597 – Pothole Ratten Row – added.
  • Blocked drainage ditches on Caldbeck Common above Knocker House – LDNPA agreed to do.
  • Winter gritting – protocol already in place.
  • Howk signposting and step – The Council felt that the signage was adequate. LDNPA have agreed to look at the steps and will modify if this can be done easily.
  • Dustbins Faulds Brow and Blue Gates – awaiting confirmation from Allerdale that they will empty bins in these locations before buting/siting any.
  • Potholes – additional potholes requiring attention were identified. Paul D agreed to add them when he had photos.
  • Fellside car parking – the Council agreed to authorise a planner to create plans for car parking and basic surfacing work at Fellside.

Planning applications and decisions

a) Applications

7/2021/2365 at 7/2021/2365 at Townend Farm, Haltcliff, CA7 8JT – This was taken under public participation. Penny outlined the reasons for the application and the rationale behind the design. The Council agreed that there was a sound justification for the application and that it supported the continued operation of local businesses. A discussion about the flat roof followed and the majority decision was no objection but noting that there were concerns over the flat roof and that the building shouldn’t be subdivided in the future.

7/2021/2368 at The Temperance Hall, Hesket Newmarket, CA7 8JG – No objection

b) Decisions notified

2296 – Howbeck (Granted)

T/0189 – Holy Tree (No Objection)

c) Muddy Duck

The Council questioned the planning status of the marquee and the kiosk with regard to the lapsing of the Covid planning concession. Action: Clerk to contact LDNPA and confirm the planning status of the Muddy Duck marquee and kiosk.

  1. Community Led Affordable Housing

There is currently no new proposal for affordable housing/researching local housing needs. Unless a proposal is raised the balance of the Allerdale grant will need to be returned by 31 March 2022. Clerk has contacted Hugh Hodgson response awaited.

  1. Lengthman’s Contract

Norman has generated an activities list which Mark is working through. Norman asked if there were any new items which should be added.

  1. Platinum Jubilee

There was a meeting on 16th December and the next meeting is on 2nd February. Following a discussion about beacons the Council resolved that it wouldn’t purchase a beacon as it could see little future use for one.

  1. Monthly Accounts 2021-22

The Council approved the receipts and payments since the last meeting, noted the bank balances and reviewed budget monitoring report

Receipts

i) 8 December 2021 Interest £0.89.

ii) 15 December 2021 Allotment rent £25.00.

iii) 22 December 2021 CCC grass cutting £990.42.

Payments

iv) 6 December 2021 Val McFadzean toilet cleaning £124.20.

v) 7 December 2021 Mark Binney lengthsman £896.00.

vi) 14 December 2021 R.G.Bell gritting £115.57.

vii) 14 December 2021 Image signmakers car park signs £140.40.

viii) 29 December 2021 David McGuffie Nett Dec salary £544.76.

ix) 29 December 2021 HSBC bank charges £5.00.

x) 6 January 2022 Val McFadzean toilet cleaning £67.50

Bank Balances as at 7 January 2022

Current Account £19,236.41

Deposit account £108,565.41 including £98,627.80 for Hesket Lonning footpath.

The receipts and payment account is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/01/Receipt-Payments-7-1-22.pdf

The budget monitoring report is here: https://www.caldbeck.org.uk/wp-content/uploads/sites/4/2022/01/budget-monitoring-7-1-22.pdf

  1. Correspondence

The Parish Council noted the following correspondence:

Cumbria Constabulary, County Council: various coronavirus updates.

CALC: newsletters, updates.

Lake District National Park: Geoff Davies December report.

Complaint – A complaint about the hunt going through Parsons Park has been received. It will be passed to Sebergham PC as the woodland is in their parish.

Borderliners – Borderliners orienteering club have applied to CCC and Caldbeck Commoners for permission to run an event based at Wood Hall in the Hight Pike area at the start of August. They expect 1500 competitors and over 500 cars.

20. Date of Next Meeting

21st February 2022 in Caldbeck Parish Hall.

The meeting ended at 9:30pm

Attachment List

# Filename Description Link
1 File icon Receipt & Payments 7-1-22 View / Download
2 File icon View / Download